Name: Harsh Bardhan Shukla
Father Name: Shri Ashwani Shukla
Address: SF-04, 4305, I.P. Ext., Sec-49, Faridabad.
Contact No.: 0091 981*******
An Executive Assistant - What I Am
“I am a natural and independent advisor to my Executive, who enables the day-to-day management routines that enhance the effectiveness of my boss, and the organisation as whole. I operate as a business manager in my own right – and I am an integral part of the management team.
Moreover, I strive to demonstrate leadership qualities and align my behaviours to this goal accordingly. I am not a business partner as I sit in the core of the business; and I am not an optional extra- my role is mandatory to the success of my Executive. I work in the space of management, allowing my boss to focus on the bigger aspects of leadership.”
Tulip Infratech Pvt. Ltd.
Executive Assistant to Managing Director (M.D)
From August 2012 to Present.
Executive Assistant work- Managing Calendar schedule & meetings of the MD, effectively managing messages/phone/email enquiries, Liaison with relevant internal and external contacts to ensure the work done timely, Making travel arrangements, Hotel Booking, Filing of the documents, Taking dictation, Preparing Presentations, Surfing Internet & mail, Secretarial and Administration Services, maintaining / analyzing data’s received from the HOD’s & briefing to MD, preparing MIS reports, Working with senior management on strategic planning and executing strategic alignments, Liaison and manage relationship with various functional heads/Unit Heads of the organization/Business for various initiatives. Review and follow up plan of action of every business meeting. To work along with all functions of Projects to achieve the agreed target on a Timely basis. Taking care of all administration duties like, monthly bill submission for electricity, Telephone, Internet etc., follow up for the payments needs to be paid for memberships of MD’s in different – different organization / clubs, taking care of account statement of travel agents etc.
Procurement/Purchase work- Preparing and issuing PO/WO after due approvals from CMD to the vendors for all Project work, negotiation with the vendors for rates finalization, Planning for procurement and finalization of vendors with due discussions with seniors, Liaising with Accounts Department to ensure accurate and timely payment of invoices, Doing amendment in PO’s if required as per the work, follow up till the completion of WO/PO, Analyzing with the past work orders for coming projects orders, maintaining PO/WO issued files, Building and developing relations with the key vendors for future prospects, Responsible for planning, developing and buying materials, supplies and equipments in a timely and cost effective way, timely manner while maintaining appropriate quality standards and specifications as per the company terms & conditions etc.
DS Construction Limited (DSC GROUP)
Executive Assistant to Sr. Vice President
From Feb. 2012 to July 2012 (6 Months)
Handling all the execution work for Sr. V.P, Prioritizing meetings in line with strategy, and effectively managing messages/phone/email enquiries, Liaison with relevant internal and external contacts to ensure the work done timely, Letter drafting, Making travel arrangements, Hotel Booking, Follow up for issued Purchase orders/ Work Orders, Filing of the documents, Taking dictation, Preparing Presentations, Surfing Internet & mail, Secretarial and Administration Services, Producing Documents, Briefing Papers, Review and follow up plan of action of every business meeting where the Sr. V.P is involve, Organize for the Monthly/Quarterly review To ensure seamless and regular coordination on MIS and specific issues of Projects owing to the spread of operations.
Era Infra Engineering Ltd. (ERA GROUP)
Executive Assistant to President & Group CFO
From April 2010 to Feb. 2012 (1.10 Years)
Managing the office head’s diary - prioritizing meetings in line with strategy, and effectively managing messages/phone/email enquiries, Liaison with relevant internal and external contacts to ensure effective organization and management of meetings, conferences, Making travel arrangements, Processing expense claims and tracking accounts, Regular Correspondence, Market research and analytical works for the president, coordinating & follow-up with all Head of Departments, Keeping watch on correspondence via post and email and separate those requiring urgent action from the dross, Created highly effective organizational and filing systems, including quick and thorough indexing, resulting in easy access to critical information and streamlined office functioning, Coordinate office activities and schedules & ensure smooth meetings. Taking dictation, preparing presentation & letter. Surfing Internet & mail, Secretarial and Administration Services, Producing Documents, Briefing Papers. Handling HR activities like arranging Interviews, arranging new joining completion work etc.
Personal Assistant to Company M.D
From May 2007 to April 2010 (2.11 Years)
Secretarial and Administration Services, Market Research of new products & design and search of New buyers for the Company, Handling all the communication with the buyers by emails, phones, faxes and post on Behalf of M.D, Organizing filing, Arranging Meetings, Hotel Booking, Ticketing & Reservations, taking Dictation and Minutes, Producing Documents, Briefing Papers, Reports and Presentations, etc.
Alpna Group of Companies
Executive Assistant to Administration & Account Department
From November 2005 to April 2007 (1.5 Years)
Handled Administrative duties such as Preparing Internal Memos/ Notices, Maintaining all official records, Check & reply all e-mails on daily basis, in order to make sure no mail remain non-responded by the end of the Business day, Maintain relation with clients, Handling Travel Arrangements, Accounting by Tally, Arranging meetings, And any other responsibility in office as assigned by Superiors.
Educational & Professional Qualification/ Courses
M.Com from Dr. B.R. Ambedkar University, Agra in 2010
B.Com from Dr. B.R Ambedkar University, Agra in 2007
D.C.A (Diploma in Computer Application) From Global Education Institute, Agra in 2004
• Capable of taking dictations with accurate in long hand with the speed of short hand.
• Have a good accurate typing speed of 55 wpm.
• Have good English-language skills both verbal and written.
• Capable of working under pressure and meet deadlines as scheduled with quality in work.
Coral Draw, Photoshop & Other Designing Software
Outlook Express All Version
Music – Listening old song from Hindi movies
Sport – Cricket watching & playing
Travelling different-different locations/ Hill stations
Place: (Harsh Bardhan Shukla)