Executive Assistant Manager

Naomi Jackenthal

** *********** ******

Kendall Park, New Jersey 08824

732-***-**** (c)

GOAL:

Seeking an opportunity to utilize and/or gain skills and experience with an organization dedicated to its mission Professional Experience:

Bistro70 Café/The Orchid – New Brunswick, NJ – June 2018-present Administrative Assistant/Bookkeeper (PT-Temporary)

A/R and A/P for vendors, insurance, NJ State agencies, customers

Invoice customers

Resolve invoicing issues from vendors

Reconcile banking verses Quickbooks entries

Process timesheets/payroll

Maintain file organization

Assist in facility management – internet, phones, equipment, insurance

Support owner in any other additional duties

**Please note this position is full time temp until a higher paying/higher quality position can be found. The owner is aware of this.

Autism Speaks – Princeton, NJ 2008-2018 (2 promotions) Executive Assistant/Project Manager (4/2015-3/2018), Grants Coordinator (1/2013-3/2015), Grants Associate (10/2008-12/2012):

Provide timely operational support to Principal Investigators, institutional personnel and stakeholders in all aspects of grant application and post award management resulting in efficient support, processing and reporting

Extract and organize information for review and/or funding decisions for Board members

Financial analysis and audit assistance

Track status and analyze reports for contract related compliance

Review financial reporting and generate payments to grantee institution resulting in clean internal financials and audits

Link assigned reviewers to specific proposals in grant system

Maintain database of payments issued, returned, transferred or reissued

Maintain webpage listings to simplify for end-users

Respond to support services HELP/INQUIRY emails

Project Management of scope of work for 13 clinical sites across the US and Canada

Create marketing and promotion materials for families and clinicians

Administrative support of Nursing and Behavioral Science workgroups working to ease family burden

Modify grant and/or cooperative agreements as needed

Maintain detailed documentation of all grant related activities

Expense Report preparation

Meeting/venue planning and logistics

Calendar and travel management supporting and easing workload on senior leadership

Ability to work independently with minimal supervision, able to collaborate, work as a team player, maintaining professionalism, judgement, flexibility and discretion Barnert Memorial Temple – Franklin Lakes, NJ (1997-1999) Office Manager:

Payroll, bookkeeping and financial reporting to Board of Directors

Management of office and custodial staff

Building, supply and equipment lease management

Scholastic Inc. – Lyndhurst, NJ (1993-1994)

Promotions Coordinator:

Schedule and generate mailing lists for the company’s marketing and direct mail promotion divisions.

Delegation of computer programming demographics to identify mailing community

Knowledge of postal regulation for bulk mailing

Education:

Rutgers University, Commercial Art/Computer Science (1984-1986), approx 60 credits Excel certification (2009), Advanced Excel certification (2010) Tutorials/webinars of Microsoft Suite

Technical Skills:

MS Office suite/Excel, WORD, Outlook, One Drive/Sharepoint, Concur, In Motion, Quickbooks, GIFTS, PowerPoint, Filemaker Pro, Adobe, Nitro, Internet navigation

Oral and written communication

Other:

Past Board Member as Financial Secretary at Congregation B’nai Tikvah

Life Member and Past Board Member as Life Membership Chairperson and Fundraising for National Council of Jewish Women

Program Committee – Grants Managers Network

Member: Health Research Alliance

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