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Executive Assistant Office

Location:
San Diego, CA
Posted:
September 24, 2018

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Resume:

Kerry-Ann Ellington

k ac65tw@r.postjobfree.com 323-***-****

Education

B.A. UNIVERSITY OF SOUTH FLORIDA

Major: Interpersonal & Organizational Communications Skills & Abilities

Excellent written, verbal, and communication skills.

Outstanding personality and decision-making skills.

Proficient in Microsoft Word, Excel, PowerPoint, Access, Office, Outlook, Internet, Email, Hubspot, Asana, CRM, PeopleSoft, Lacerte, Practice Solutions, Peachtree, Salesforce, Egnyte, Intuit, Raiser’s Edge, Concur, Egencia, Workbench.

Type: 70 wpm.

Experience

PENSION & TRUSTS ADMINISTRATIVE ASSOCIATE SEMPRA ENERGY 11/2017 TO CURRENT

Perform advanced and highly complex administrative/clerical functions including: drafting and delivery of letters of direction and processing payments to outside vendors, banks, consultants, trustees, investment managers and other financial institutions.

Work with investment and regulatory staff, responsible for drafting annual and triennial reports as well as Advice Letters required by the CPUC.

Responsible for maintaining comprehensive files.

Provide support for audit requests, and contribute to the department’s reporting deliverables as well as regulatory compliance support.

In charge of general administrative assistant duties including scheduling appointments and meetings.

M aintain secured drive’s files accurately.

Make travel arrangements and prepare expense reports.

Responsible for ordering supplies, arranging catering, receiving visitors, placing facilities requests, and sorting mail.

In charge of preparing legal documentation for movements in conjunction with various subcommittee meetings.

Interact with individuals across departments to include Corporate Legal, Corporate Governance, Tax, Accounting, Financial Reporting, Audit and HR as well as individuals from various external organizations.

EXECUTIVE ASSISTANT HUYA BIOSCIENCE 8/2017 TO 10/2017 (Temporary position)

Managed the San Diego office in the absence of the executive team while they attended the annual executive meeting in Ireland.

Covered for both the executive assistant and senior executive assistant.

Maintained constant contact with leadership and handled all special requests, as needed. EVENT MANAGER SEMPER FI FUND 2/2013 TO 06/2017

Accountable for facilitating third party as well as internal events that support and financially assist critically ill, injured and wounded service members and their families.

Responsible for attending, representing and speaking at events on behalf of the Semper Fi Fund.

In charge of training staff members and volunteers on our Community Outreach practices and arranging teams of SFF staff and volunteers for events.

Prepare and proofread community outreach procedures and updates.

Accountable for setting up advertising, web promotion, provision of promotional items, creative assistance, event support per event.

Responsible for the orderly tracking and organization of deposits from donations generated by these events then transferring the donations the SFF business office. CHAPTER DIRECTOR BLUE STAR FAMILIES 03/2010 TO 11/2012

In charge of coordinating events that helps empower and support military families on Marine Corps Base Camp Pendleton.

Responsible for arranging events that focuses on reading amongst military children.

Accountable for arranging teams of volunteers for events. BOARD SECRETARY S.T.A.R. FOUNDATION 06/2008 TO 06/2016

Responsible for reaching out to high profile clients and celebrities in regards to various fundraising and awareness events.

Prepared and proofread meeting notes, contracts, final drafts and other correspondences pertaining to donations from high profile clients and celebrities.

In charge of setting up photo shoots and other marketing plans for S.T.A.R. Foundation’s marketing and social media campaigns.

Acted as a liaison between various middle schools, the owner of S.T.A.R. Foundation and corporations seeking to assist in the organization’s goal.

Perform other duties as assigned.

FAMILY READINESS ASSISTANT 1S T

BATTALION 12T H

MARINES 01/2011 TO 04/2012

In charge of creating, writing, and editing the monthly newsletter seen by over 2500 families within the unit.

Coordinated various events for the families of the unit.

Responsible for attending base wide events as a representative for the Family Readiness Group.

Attended meetings to discuss upcoming events, activities and services for the betterment of the families.

Provided families with resources, support and services that allowed them to thrive within their military community.

Responsible for relaying pertinent information to the families as it pertained to their Marine or Sailor.

Assisted the Family Readiness Officer as well as the families of the unit with pre-deployment, deployment and post deployment activities.

Accountable for data entry of sensitive and confidential information for Marines, Sailors and their families.

Responsible for implementing the unit’s annual baby shower.

Ran errands as needed.

FAMILY READINESS ASSISTANT 3D MARINE REGIMENT 07/2010 TO 01/2011

Coordinated the unit’s annual baby shower.

Accountable for attending base wide events as a representative for the Family Readiness Group.

Attended meetings to discuss upcoming events, activities and services for the betterment of the families.

Provided families with resources, support and services that allowed them to thrive within their military community.

Answered questions from spouses as needed.

Responsible for relaying relevant information to the families as it pertained to their Marine or Sailor.

Accountable for data entry of sensitive and confidential information for Marines, Sailors and their families.

Assisted the Family Readiness Officer as well as the families of the unit with pre-deployment, deployment and post deployment activities.

Ran errands as needed.

ADMINISTRATIVE ASSISTANT APPLE ONE 10/2008 TO 12/2008

In charge of LA office Activities Committee.

Responsible for processing entire office’s expense reports.

Organized travel arrangements for entire office staff including top executives.

Responsible for incoming and outgoing mail distribution.

Organized all office activities both onsite and offsite.

Responsible for updating various computer programs daily.

Acted as the liaison between outside vendors and banking officials for LA office branch.

Prepared invoices for vendors and contractors.

Responsible for setting up meetings for top executives in LA office.

Accountable for ordering, replenishing and maintaining all office equipment, including conference rooms, visitor area, stock room and kitchen.

Organized conference calls and office staff meetings on a weekly basis.

Updated LA office staff calendars accordingly.

Prepared time sensitive materials for execution of new banking deals for high end clients.

Greeted visitors.

Responsible for typing, filing, emailing, scanning, data entry, preparing and faxing various correspondences daily.

OFFICE MANAGER/PARTNER’S ASSISTANT POLITO EPPICH ASSOCIATES, LLP 02/2008 TO 08/2008

Responsible for maintaining the daily operations of the office.

Accountable for account receivables and account payables.

Assisted with bank reconciliations and payroll. Typed legal tax documents.

Responsible for ordering and maintaining office supplies.

Organized time sensitive tax and other financial materials for high end clients.

Responsible for contacting & following up with clients regarding their tax returns and financial statements.

Responsible for typing, filing, emailing, scanning, data entry, preparing and faxing various correspondences daily.

Responsible for arranging both firm partners’ schedules and meetings.

Accountable for cleaning and maintaining the front office, kitchen, assembly and conference rooms.

Greeted visitors.

Picked up and distributed mail daily.

Delivered time sensitive materials to Post Office. Ran errands as needed.

Accountable for stocking all copiers, printers, and fax machines daily.

Responsible for setting up new client information. Answered and routed all incoming calls. ADDITIONAL

Guest Experience Director, Elevation Church Online

Lambda Pi Eta National Communications Association Honor Society

Intern for Inroads Internship Company



Contact this candidate