Administrative Assistant Manager

TOP PERFORMING EXECUTIVE ADMINISTRATIVE ASSISTANT

RHONDA K. WOODWARD

** **** **** **** *****, The Woodlands, TX 77381

713-***-**** ******-*@*******.***

SUMMARY

Over 20 years’ experience as an Administrative professional supporting all levels of management including C level executives, Vice Presidents, Directors, Managers and entire departments. I have successfully acquired a full range of transferable skills including but not limited to: preparing and maintaining legal records, calendaring, travel arrangements, MS Word, Excel, PowerPoint, Outlook, plus locally developed software systems. Successful self-motivated professional with a proven track record of meeting deadlines, with strong independent judgment and decision making. An effective and motivated team player, who exceeds objectives, excels in relationships while building and delivering bottom-line results.

SKILLS

MS Word Excel PowerPoint Simplifile National TaxNet RamQuest Typing Speed 60 WPM Excellent Organizational and Communication Skills with uncompromised integrity Detail and Task Oriented Internet Based Product Research Special Events/Meeting/Travel Planning Supervisory and Client/Customer Service Experience Execute Advertising and Marketing Strategies Owned and Managed a Successful Retail Business Liaison for Commercial Real Estate Builder, Architects, National Trust for Historic Preservation and Amtrak Prepare Electronic Deposits and Reconcile Accounts Fundraising Successfully Hired and Trained Retail Associates

CAREER PROGRESSION

Veritas Title Partners, LLC - The Woodlands, TX 2015-2018

Executive Administrative Assistant/Office Coordinator

First point of contact for clients and partners – answered multi-line switchboard, directed all

phone calls and greeted clients

Provided direct administrative support to the Branch Manager and Partners

Opened title requests for Commercial and Residential properties. Obtained Appraisals and Taxes

from County Clerk of record and NationalTax Net program

Electronically filed related confidential documents with the county of record and state of Texas in a

timely manner

Developed, maintained and organized system of electronically recorded title documents

Managed and maintained security credentials for employee’s access to office

Maintained confidential records with the highest regard per Texas Department of Insurance practices

Managed multiple calendars for title closings, etc

Developed and maintained management reports for monthly production and YTD revenue tracking

Successfully organized 2 office moves

Designated diplomat and liaison on build out of new office space at 1725 Hughes Landing between

Veritas Title Partners, the General Contractor, and Director of Tenant Coordination and Special

Projects from Hughes Landing. Coordinated and attended on behalf of Veritas weekly construction

meetings with Hughes Landing and General Contractor. Compiled weekly construction meeting notes

and sent to all parties involved with the build out. Drove completion of open action items on a

weekly basis. Met with vendors to select company logo signage, furniture, flooring, appliances, and

many other miscellaneous items

Schedule equipment repairs, liaison with Property Manager as needed

Ordered office supplies effectively cutting costs by 30% through vendor negotiation

Attended marketing functions outside the office representing Veritas Title Partners

Frassati Catholic High School – Spring, TX 2014-2015

Administrative Assistant/Receptionist

First point of contact for parents, visitors, and clergy

Answered multi-line switchboard and directed all phone calls

Provided Administrative support for the Principal and faculty

Managed multiple calendars

Maintained confidentiality for all student and school matters

Assisted in the planning of Frassati fundraising functions prior to and after construction of the

High School

Developed filing system for each student

Monitored security cameras, processed each visitor with proper ID prior to obtaining a badge and

entering the school

Assigned student lockers, developed and maintained spreadsheet with student ID and locker

assignment

Assisted teachers with filing systems

Assisted Principal with designing student school year calendar agenda’s, developing fire drills and

evacuation of students on campus

Assisted Principal and Faculty with coordinating special events held during the school year

Schedule equipment repairs

St. Anthony of Padua Catholic Church – The Woodlands, TX 2011-2014

Administrative Assistant

First point of contact for parishioners, visitors and clergy

Registrar for Faith Formation classes Pre-K thru 12th grade and Bible Study programs. Developed

and maintained filing system for classes and bible study

Assisted clergy and staff with First Communions and Confirmations

Processed and maintained confidential documents for the Parish and the Diocese

Assisted newly assigned clergy to the Parish to organize their office, drove them to the hospital

to visit the sick or as needed until they became familiar with The Woodlands

Assisted pre-school staff with the safety and security of the pre-school students during fire drills

Swarovski – The Woodlands, TX 2010-2011

Sales Associate

Ensured customers had a positive shopping experience

Opened and closed, store balanced the register at beginning and end of each shift

Stocked displays as needed

Owner-Thruway Mall Liquors – Cheektowaga, NY 1992-1997

Ran daily operations of a liquor store - executed sales, marketing and procurement strategies

Gerald D. Hines Interest - Philadelphia, PA 1988-1992

Executive Administrative Assistant/Office Manager

Assistant and gatekeeper for 3 Senior Construction Managers and Vice President

responsible for an $85 million rehabilitation of Amtrak’s 30th Street Train Station, a historical

landmark

Tracked project budget and first point of contact for Amtrak, Architects and Banks

Arranged travel, coordinated meetings and events with all parties involved in the project

Tracked work orders, submitted request for petty cash, filed blueprints

Fidelity Bank – Philadelphia, PA 1986-1988

Executive Administrative Assistant

Assistant to the Vice President of Marketing

Manage complex contracts demonstrating a high degree of judgment, tact and discretion from

the Managers within the Marketing Department

Create new templates for departmental use during their sales calls

Maintained filing system for confidential leases

Assisted departmental budgeting and supervision of 6 employees

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