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Administrative Assistant Manager

Galveston, TX
September 21, 2018

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Galveston, Texas


SOFTWARE: Microsoft Word, Excel, PowerPoint, QuickBooks, Adobe, Photoshop, Publisher, InDesign, Outlook, Access, ACT, SAP


12/15 – present LMA Audio Visual – Longmont, Colorado / Houston, Texas

Administrative Assistant

Assisted in setting up new office/warehouse in LMA’s expansion to Colorado, processes for day to day business operations, phones, scheduling jobs, timesheets, expense reports, data entry, proposals, presentations. Upon return to Houston office, currently continuing administrative office responsibilities.

6/13 – 12/15 ENJET, LLC – Houston, Texas

Receptionist/Administrative Assistant

Opening/Closing processes. Mail Distribution, Federal Express, Courier. Maintain reception area and direct incoming calls. Order and maintain all office, equipment, and kitchen supplies. Process service requests and maintenance of office equipment. File management to include in-house, off-site, electronic storage, purge and set up. MSDS/SDS – maintain, update current physical and electronic files, conversion to SDS. Contract administration support, creating and updating contract files. Coding and entry of all payables into SAP, processing weekly check run and checks to include distribution and filing. Email distribution of daily market reports. Reported directly to Treasurer. Administrative support to Vice President with regard to payables, expense reports, filing processes, and assistance provided to Director of Operations, and in-house Counsel when needed.

7/09 – 6/13 LMA Audio Visual – Houston, Texas

Administrative Assistant

Administrative support to President and Business Development Manager. Maintain calendars, internal schedules, and job/client schedules. Preparation of all correspondence, proposals, and presentations. Maintenance and tracking of all jobs/job files. Process timesheets, expense reports, and payables. Coding and entering payables and expense reports into Quickbooks. Client data entry and maintenance. Marketing materials and postings.

5/02 – 6/09 NAI HOUSTON – Houston, Texas

6/07 – 6/09 Corporate Account Manager to Principal/Industrial Division Leader

Worked as a Licensed Texas Real Estate Salesperson directly for NAI’s Industrial Division Leader. Assisted in all aspects of his commercial industrial brokerage.

5/02 – 6/07 Executive Administrative Assistant-Industrial Division

Exclusive administrative support to 10 commercial industrial brokers. Development and maintenance of various processes for division. All administrative tasks for division.

5/97 – 1/02 STAFFING EDGE / ACSYS – Houston, Texas

Office Manager/Administrative

Handled all incoming calls, HR, payroll and benefits for all contract employees, support to General Manager and Staffing Consultants, accounts receivable, preparation of payables.

3/96 – 3/97 CONTRACT – Executive Secretary Positions:

Secretary to Vice President/COO, ERI Supply & Logistics – Houston, Texas

Secretary to Director of Communications, Air Liquide – Houston, Texas

6/92 – 2/96 TRIAD – Houston, Texas

Secretary to VP Operations & Sales, Billing & Collection Departments

Sales support and customer service, liaison for client communications and support, preparation of sales contracts, maintenance of client files, and data entry of all client accounts.

1/85 – 4/92 CENPRO INCORPORTED – Houston, Texas (June 91 – April 92)

DENSO INCORPORATED – Houston, Texas (Jan 85 – June 91)

Office Manager/Secretary to President/Bookkeeper

Responsible for incoming calls, support to sales department, taking & processing orders for shipping, general accounting and preparation for monthly financials, preparation of cost sheets, quarterly taxes, payroll, accounts receivable & payable.

EDUCATION: June 2007 – Texas Real Estate License (Salesperson)

1988 – 1991 Houston Community College (Psychology)

1984 - Graduated Cypress Creek High School, Houston, Texas

REFERENCES: Available upon request

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