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Project Manager Assistant

Tampa, FL
September 21, 2018

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***** ********* ***, ***. #***, Tampa, Florida 33647

Mobile: 813-***-****;


I have 32-years background experience in clerical job. I have worked with various departments of Saudi Aramco since 1993. Knowledgeable about clerical requirements. Able to take on multiple tasks with excellent time management abilities and a resourceful approach.


Excellent communication skills

Works well under pressure

Advanced clerical knowledge

Proficient in English Typewriting

Fluent in English


Package Handler: 06/2018 to present

FedEx Ground, Tampa, Florida

Scan to identify incoming packages, sort and palletize for further delivery in the warehouse.

Unit Secretary: 12/2015 to 04/2017

HAKA/Saudi Aramco, Tanajib, Saudi Arabia

Prepared Transmittal to Contractor, Vendor Inspection Division and Projects Inspection Division for approval.

Reviewed Contractors requests for Saudi Aramco IDs and Vehicle stickers in SAP.

Initiated change of Information in the ID Card of Aramco employees and contractors under the Unit.

Initiated Temporary Access and Material Gate Pass requests for Contractors.

Initiated Transient Housing request for Project Engineers as and when required.

Coordinated with Project Engineers for Weekly Highlights input.

Coordinated with Unit’s employees for the submission of their Timesheets, vacation/Leave request, Phone Card request, Overtime hours Forecast.

Coordinated with Contractors for Safety Training and Re-issue of Work Permit Receiver Card requests.

Responsible for uploading Unit’s documents to e-cabinet in the SAP.

Coordinated with Division Secretary for the submission of Unit initiated letter and Project Engineers’ Overtime hours request for Division Head approval.

Safety Training Coordinator: 05/2014 to 12/2015

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Responsible for enrolling contractor employees for Industrial Training Courses.

Prepare Expense Report for employees.

Contractor Community/Plant ID Card validation.

Contractor Restricted & Non-Restricted Vehicle Sticker validation.

Responsible for updating/preparing Aramco vehicles’ status report.

Liaison with other organization personnel for Aramco vehicles’ online transfer, initiate online request for Aramco sticker and removal.

Liaison with Transportation Department when renewed copy of vehicle registration required.

Human Resources Assistant: 10/2013 to 04/2014:

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Responsible for Saudi Aramco employees’ Timekeeping, Travel order, e-leave, Overtime reporting, company vehicle sticker.

Responsible for reviewing and concurring employees’ e-leave, ID Card request and reporting monthly man hours to Cost group.

Unit Secretary: 04/2012 to 09/2013

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Assisted all admin activities under BI-10-00112, Replace Mobile Radio Projects-Eastern Projects.

Division Timekeeper: 04/2012 to 03/2013

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Responsible to initiate e-leave request for Saudi Aramco employees, review their Overtime requests and process for online approval.

Review and process contractor employees' online Timesheet for approval.

Process Overtime prior approval schedule in SAP on monthly basis.

Review and process Saudi Aramco and contractor employees’ Annual/Interim leave and route for higher approval.

Process Saudi Aramco employees’ monthly time workflow for upper level approval.

Update employees' company vehicles roster.

Division Secretary: 11/2010 to 03/2012

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Handled administrative support for the Sr. Project Manager and Business Administrator.

Check and process all incoming documents for the approval of Sr. Project Manager.

Coordinate with Unit secretaries to maintain and update Division’s vehicle report on a monthly basis and send to department’s transportation coordinator upon his request.

Initiate and process Gate Pass and Temporary Access as and when required.

Process contractor employees’ Overtime hours for Admin Unit on a quarterly basis.

Process material request for the Admin Unit.

Admin Assistant: 11/2004 to 11/2010:

HAKA/Saudi Aramco, Dhahran, Saudi Arabia

Enroll employees for In-kingdom and Out-of-Kingdom courses upon request.

Initiate e-Travel request when required for the employees.

Maintain Timekeeping for regular and contractor employees.

Process Expense Report and Miscellaneous Payment Request (MPS).

Review Monthly Invoice Cost Sheets and Material Cost Report of the Division.

Unit Secretary: 02/1993 to 10/2004

HAKA/Saudi Aramco, Dhahran, Saudi Arabia

Logistic support for the preparation, consolidation and reviewing of Operating Plan, Business Plan and Mid-Year & Year-End Accountabilities.

Report contractor employees Man hours report to Manpower Support Unit (MSU) on a monthly basis.

Submit Department Business/Training Travel assignments to Planning & Programs Supervisor.

Prepare presentation slides in PowerPoint.


Higher Education - Bachelor of Science (B.Sc.)

Marital Status - Married

Driving License - Holds a valid Florida State Driving License (Class E)

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