Executive Administrative Assistant

A Wealth of Experience

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Accomplishments

Superior communication and relationship-building skills as proven by exceeding real estate brokerage firm sales objectives generating over $1.5 million in executed contracts

Displayed proactive behavior by anticipating the needs of C-Level executives, as well as supporting the mission of the company during three consecutive promotions

Tech savvy as proven by the development of a successful online marketing strategy, coupled with an entrepreneurial spirit, implemented company mission as Sole Proprietor of a café and catering business, building its net worth to over $300,000

Work History

Executive Administrative Assistant, 2018 to present

TerraCycle - Trenton, New Jersey

Managed vigorous, 24/7 calendar for CEO, synchronizing international travel and coordinating geographically-dispersed client conferencing, including WebEx interfacing, air, rail, and ground transportation

Scheduled and provided guest speaker agenda on all international engagements

Prepared and submitted expenses on Expensify software

Arranged catering events for visiting investors and clients

Executive Administrative Assistant, 2011 to 2017

Hamon Corporation - Somerville, New Jersey

Managed the CEO, C-Level executives and Legal Counselors confidential and sensitive information, financial documents, records, legal correspondences, and personal matters with discrete professionalism and sound judgement

Meticulously maintained, coordinated. and revised highly productive calendar entries for four executives, assuring optimal productivity and recorded and submitted monthly expense records

Coordinated company catering needs, special events, employee morale functions, and offsite meetings while keeping comprehensive files and working both independently and as part of a committee

Competent and friendly liaison between CEO and landlord, acting as a buffer between employees and CEO, and as the first point of contact for both internal and external clients

Modernized and implemented complete electronic and digital copy filing system, significantly improving company efficiency

Project manager for company relocation, created detailed records of employee placement, document control, configured offices, condensed and archived files, coordinated IT operations, and instructed laborers successfully transitioning office within two-week deadline and with limited interruption of business productivity

Took initiative by monitoring inventory budget of company supplies; researched, proposed, and implemented vendor services significantly decreasing company costs

Account Administrator for records management company, restructured companies standard operating procedure and retention policy significantly cutting costs and increasing employee responsiveness

Writer and Senior Copy Editor for company newsletter

Created and designed in-house instructional presentations, edited marketing material for corporate headquarters in Brussels, edited all correspondents before distribution internally or externally

Sole Proprietor, 2005 to 2011

Califon Fine Foods - Califon, New Jersey

Established an action-oriented business plan for start-up café and catering company incorporating specific business strategies catapulting the business’s success

Executed targeted marketing crusade across multiple media channels including radio, social media, website, and mailers

Interpreted financial reports determining growth, market trends, and inventory needs while maintaining full charge of a complex calendar, employee selection, scheduling, events, instructive classes, and catering details to ensure company’s profitability

Met and often exceeded monthly sales goals for 60 consecutive months

Developed and trained employees on superior customer service skills and received innumerable customer appreciation letters and reviews resulting in an outstanding reputation

Sales Agent, Weichert Realty, 2004 to 2005 - Bedminster, New Jersey

Referral Agent, National Real Estate Referral Group, 2005 to Present

Represented clients in real estate transactions from conception to closing with a 99% success rate as a result of astute and interpersonal sales techniques

Initiated a strong, trusting bond with clients that resulted in numerous sales referrals

Performed under the Code of Ethics standards as established by the National Association of Realtors® and the prevailing laws of the Federal Fair Housing Act, while negotiating and executing sales contracts as dictated by local, state, and federal guidelines

Education

Student, 2018

Rutgers, The State University of New Jersey - New Brunswick, New Jersey

Administrative Professional with Microsoft Office Specialist 2016 Certification

Concentration in Microsoft Office Suite 2016, record and financial management, communication essentials, business writing, customer service, goal setting, and time management

Volunteer Work

Volunteer, 2017 to 2018

Robert Wood Johnson University Hospital Somerset - Somerville, New Jersey

Fulfilled patient needs while exercising discretion to preserve patient integrity and comply with Robert Wood Johnson’s unwavering moral and ethical standards

Performed administration duties including inventory, sales, marketing, customer service, and scheduling

Licenses

Licensed New Jersey Notary Public and member of the National Notary Association

Licensed by New Jersey Department of Banking and Insurance and member of National Real Estate Referral Group

Accredited Staging Professional ™ Real Estate Agent – Certified by Staged Homes

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