Manager Administrative Assistant
Resume:
*******@*******.***
ODALIS REYES
OBJECTIVE Use my work experience to obtain an employment opportunity that challenges me to learn continuously thus allowing me the opportunity for professional growth while contributing such assets to the organization in which I am employed by. SKILLS & ABILITIES Microsoft Word/Excel.
Travtus Advantage
Set Net Box
MRI Software
Constant Contact
Skyline Software
Quick Books Software
Tenant Pro 6 and 7
Work Speed Management
Win Pak Security Access System
Knowledge of HUD Handbook
HUD Manager 1.4.1
Typing 50-60 Words
Bilingual Spanish/English
Notary Public
EXPERIENCE September 2015-Present Nelson Management Group Bronx, NY Administrative Assistant
Open Office
First Point of Contact Meet & Greet Tenants, Vendors etc.
Assist tenant with requests and concerns
Process tenant repair request ticket and distribute to Super and Handymen
Record completed tenant work ticket in MRI
Update tenant information in MRI, Travtus Advantage and Constant Contact
Input tenant information in the Key Fob System (Set Net Box)
Answer 8 line phone system
Process Purchase Orders for Vendor Bills
Coordinate catering and seating for Quarterly Management Meetings
Maintain office equipment and office supplies
June 2007-January 2015 Bernard Hodes Group New York, NY Facilities Management Assistant
Monitor day to day office operations
Primary contact for building management / maintenance and day to day employee requests
Manage vendor relationships for office equipment, office supplies, security system, air conditioning, lighting, cleaning services and storage facilities
Manage overall appearance of offices, i.e. work with staff to keep individual work stations clean, work with cleaning company
Manage after hours& weekend maintenance/facility projects on an as needed basis
Liaise with HR - assist with on-boarding of all new employees (phone set-up, training, business cards, office set-up) and employee termination (review of printed materials, shutting down accounts, retrieving Win Pak, building ID, etc.)
Coordinate catered meetings held in conference rooms
Update phone lists
Supervise day to day operation of mailroom
Order office supplies
Research and request proposals from vendors for office projects
Coordinate relocation of branch offices nationwide
Voucher facilities expenses for payment
Supervise 3 mailroom employees
Reception/Front desk coverage as needed
2003-2006 Manhattan North Management New York, NY
Property Manager
Manage 14 residential properties, 496 Units
Meet/ coordinate with vendors for work assignments/ bid approvals
Prepared Accounts Payables reports for payment approvals
Prepared check request, printed checks and mail checks accordingly on a weekly basis
Prepared and processed payroll
Receive all vendor invoices/utility bills and input into skyline for payment
Processed monthly mortgage and insurance payments
Prepared all tenant related correspondence, tenant notices, etc.
Assisted tenant relations person in the process of monthly rent bills and daily rent collections as needed
Landlord/tenant liaison/Landlord Representative for Court Dates 2001-2003 M. Sopher & Co. Bronx, NY
Administrative Assistant
Process Account Payables, prepare check request, print checks, mail checks accordingly on a weekly basis
Process Mortgage Spreadsheets for monthly payments
Process Check Requests for Quarterly Management Fees to be paid
Prepare water bills for the tenants reflecting their water consumption
Prepare tenant rent payments for bank deposit
Assist the office comptroller with Bank Reconciliation as needed
Answer telephones, fax, make appointments, etc.
EDUCATION 1986-1989 Mabel Dean Vocational High School New York, NY
Academics
1994-2001 National Center for Housing Management
Certified Occupancy Specialist
Certified Housing Manager
Certified Manager of Maintenance
REFERENCES Furnished upon request
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