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Manager Administrative Assistant

Linden, NJ
September 21, 2018

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OBJECTIVE Use my work experience to obtain an employment opportunity that challenges me to learn continuously thus allowing me the opportunity for professional growth while contributing such assets to the organization in which I am employed by. SKILLS & ABILITIES Microsoft Word/Excel.

Travtus Advantage

Set Net Box

MRI Software

Constant Contact

Skyline Software

Quick Books Software

Tenant Pro 6 and 7

Work Speed Management

Win Pak Security Access System

Knowledge of HUD Handbook

HUD Manager 1.4.1

Typing 50-60 Words

Bilingual Spanish/English

Notary Public

EXPERIENCE September 2015-Present Nelson Management Group Bronx, NY Administrative Assistant

Open Office

First Point of Contact Meet & Greet Tenants, Vendors etc.

Assist tenant with requests and concerns

Process tenant repair request ticket and distribute to Super and Handymen

Record completed tenant work ticket in MRI

Update tenant information in MRI, Travtus Advantage and Constant Contact

Input tenant information in the Key Fob System (Set Net Box)

Answer 8 line phone system

Process Purchase Orders for Vendor Bills

Coordinate catering and seating for Quarterly Management Meetings

Maintain office equipment and office supplies

June 2007-January 2015 Bernard Hodes Group New York, NY Facilities Management Assistant

Monitor day to day office operations

Primary contact for building management / maintenance and day to day employee requests

Manage vendor relationships for office equipment, office supplies, security system, air conditioning, lighting, cleaning services and storage facilities

Manage overall appearance of offices, i.e. work with staff to keep individual work stations clean, work with cleaning company

Manage after hours& weekend maintenance/facility projects on an as needed basis

Liaise with HR - assist with on-boarding of all new employees (phone set-up, training, business cards, office set-up) and employee termination (review of printed materials, shutting down accounts, retrieving Win Pak, building ID, etc.)

Coordinate catered meetings held in conference rooms

Update phone lists

Supervise day to day operation of mailroom

Order office supplies

Research and request proposals from vendors for office projects

Coordinate relocation of branch offices nationwide

Voucher facilities expenses for payment

Supervise 3 mailroom employees

Reception/Front desk coverage as needed

2003-2006 Manhattan North Management New York, NY

Property Manager

Manage 14 residential properties, 496 Units

Meet/ coordinate with vendors for work assignments/ bid approvals

Prepared Accounts Payables reports for payment approvals

Prepared check request, printed checks and mail checks accordingly on a weekly basis

Prepared and processed payroll

Receive all vendor invoices/utility bills and input into skyline for payment

Processed monthly mortgage and insurance payments

Prepared all tenant related correspondence, tenant notices, etc.

Assisted tenant relations person in the process of monthly rent bills and daily rent collections as needed

Landlord/tenant liaison/Landlord Representative for Court Dates 2001-2003 M. Sopher & Co. Bronx, NY

Administrative Assistant

Process Account Payables, prepare check request, print checks, mail checks accordingly on a weekly basis

Process Mortgage Spreadsheets for monthly payments

Process Check Requests for Quarterly Management Fees to be paid

Prepare water bills for the tenants reflecting their water consumption

Prepare tenant rent payments for bank deposit

Assist the office comptroller with Bank Reconciliation as needed

Answer telephones, fax, make appointments, etc.

EDUCATION 1986-1989 Mabel Dean Vocational High School New York, NY


1994-2001 National Center for Housing Management

Certified Occupancy Specialist

Certified Housing Manager

Certified Manager of Maintenance

REFERENCES Furnished upon request

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