Pleasant, organized, resourceful & experienced Senior Executive Admin

GAYLE P. O’BRIEN

Email: **********@*****.***; Cell: 917-***-****

OBJECTIVE

Seeking a permanent role as a senior executive assistant role utilizing strong, professional administrative skills that are easily transferable to any industry and ten years + as an Executive Assistant for Fortune 500 companies.

EXPERIENCE

JP Morgan Chase 01/17-Present

Executive Assistant Consultant - Investment Banking

Effficiently handle phone calls, heavy calendar management, prepare international and domestic travel, advanced Excel documents, prepare travel, prepare Concur expense reports. Assist senior executive level daily by solving challenges that occur in IT, calendar conflicts and following corporate expense guidelines and procedures.

Wells Fargo 06/2016 – 10/2016

Administrative Assistant (Consultant) - Insurance Services

Provided Administrative assistance to Managing director and team.

Assisted with reception coverage providing excellent customer service, booking conference rooms, arranging catering.

Handled sensitive and confidential information with utmost discretion.

BNP Paribas 11/2015 – 03/2016

Administrative Assistant (Consultant) – Institutional Banking

Assisted Managing Director and team with institutional clients and government agencies.

Managed challenging calendars, travel and expense preparation utilizing Concur, booked video conference rooms.

Exercised independent judgment in making day-to-day decisions where alternatives are limited and deadlines must be managed.

Citizens Financial Group 05/2015 – 08/2015

Administrative Assistant (Consultant) – Litigation & Employment

Assisted team with expense reporting processing, calendar management, editing documents, ordered and maintained office supplies.

Managed legal files utilizing SharePoint.

Bank of America/Merrill Lynch 10/2014 – 01/2015

Administrative Assistant (Consultant) – Global Wealth Management

Provided administrative support to Director, VP and team in Global Capital Markets including Debt Advisory, Foreign Exchange, and Leveraged Finance.

Handled a high call volume as main receptionist for the team.

Arranged all travel aspects and processed expense reports using Concur.

JP Morgan Chase 02/2014 – 06/2014

Administrative Assistant (Consultant) – CIO and CAO Departments

Supported multiple teams and worked on ever changing calendar, prepared expense reports using Concur, booked conference rooms, arranged catering and TelePresence video conferencing.

Handled sensitive and confidential information with utmost discretion

PepsiCo 06/2013 – 01/2014

Senior Administrative Assistant (Consultant) – Corporate Law

Provided office management and administrative support to 3 corporate attorneys and work with other admin assistants to support rest of the team complemented by strong communication and people skills

Self-motivated and a quick learner possessing strong organizational skills and prioritizing

Handled special projects such as compiling and organizing quarterly Counsel Representative letters and materials for client and senior management such as Board of Directors meeting, Earnings Release and client meetings

Time Warner Cable 12/2012 – 02/2013

Senior Executive Assistant (Consultant)

Worked on inputting New York City/Northern New Jersey year-end bonus evaluations onto Excel spreadsheet

Scanned highly confidential employee documents onto Records Management System

Backup administrative assistant with phone coverage and department meetings

Bank of America/Merrill Lynch 05/2012 – 10/2012

Senior Executive Assistant (Consultant) – Global Capital Markets

Provided administrative support to Director, VP and team in Global Capital Markets including Debt Advisory, Foreign Exchange, and Leveraged Finance.

Handled a high call volume as main receptionist for the team.

Arranged all travel aspects and processed expense reports using Concur

Estee Lauder 09/2011 – 05/2012

On-call Receptionist

Greeted guests and employees with upbeat, pleasant personality.

Maintained a visitor log and messenger log.

Efficiently answered telephones with courtesy.

Guided employees to conference rooms.

Time Warner Cable 10/2010 - 09/2011

Senior Executive Assistant (Consultant) - Marketing

Provided executive assistant support to RVP - Marketing for a major cable company and the team

Secured travel, preparing and reconciling expense reports, coordinating departmental events and off-site meetings, arranged for catering, maintaining frequently changing appointment calendars

Coordinated accounts payable invoices for processing

Prepared monthly accrual reporting utilizing Primo and Excel macros

Created and updated PowerPoint presentations

Citigroup Private Bank 11/2000 - 05/2010 - Permanent role

Senior Executive Assistant - Ultra High Net Worth, Risk Management, Institutional Recovery Management and Global Loan Syndications

Provided quality administrative support for Managing Director and team in US / investment finance

Managed calendars and add contacts frequently

Composed and send emails to various departments with meeting notifications and updates on developments within each of the departments

Prepared international and domestic travel arrangements

Processed invoices and expense reports and tracked payments

Created and edited PowerPoint deck presentations

Extensive use of Excel by processing monthly pipelines, multicurrency reports

Worked on numerous projects including audits, working with attorneys and streamlining admin functions by centralizing the tasks

EDUCATION

Westchester College, White Plains, NY

Associates in Applied Science Degree: Occupational Studies

Dean’s List

Iona College, New Rochelle, NY

Majored in General Business Administration

SKILLS

MS Office Suite, Concur, Ariba, SharePoint, Onboarding, Event Planning

Senior Executive Assistant for 10 years+

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