Administrative Assistant Reports

**** ******* *****

Orlando, FL *****

Tel. 407-***-****

*****************@*****.***

NANCY STAPLETON

SKILLS: Microsoft Word, Excel, Powerpoint, Outlook Typing: 70 wpm

*/** – pres. TEWS, 1000 Legion Place, Orlando, FL

Administrative contract positions

7/02 – 08/13 PRENTICE HALL, 1 Lake Street, Saddle River, NJ

Administrative Assistant to President of Prentice Hall School Div.

Arranged domestic travel; heavy e-mail and phone; sat in to take detailed Minutes of weekly staff meetings of the President's direct reports; arranged quarterly division- wide update meetings in various locations; prepared expense reports; checked and coded invoices; kept calendar; maintained faxes and copiers; ordered supplies.

12/98 – 07/02 PENGUIN PUTNAM, 375 Hudson St., New York, NY

Administrative Assistant to CEO

Arranged international travel to other Penguin and Pearson locations; heavy e-mail and phone with international companies; set up quarterly financial reviews; kept track of incoming Flash reports, P&L reports and monthly reports from int’l subsidiaries. Prepared monthly results and project reports to Pearson. Arranged meetings/conference calls with CEOs and CFOs of other divisions; reviewed all subordinates’ expense reports. Maintained confidential personnel salary/bonus/stock option records.

7/96 – 12/98 SIMON & SCHUSTER, One Lake St., Upper Saddle River, NJ

Administrative Coordinator to President of K-12 Education

Maintained two offices. Kept track of four subsidiaries: Silver Burdett Ginn, Prentice Hall School, Globe Fearon, and Cobblestone. Booked K-12 Presidents’ Meeting, bi-weekly staff meetings, bi-weekly update meetings. Collected monthly Presidents’ Letters. Handled confidential and salary information; kept personnel files. Company Visa card authorization of $10k/month; ordered supplies; coded and approved invoices. Prepared domestic and international travel itineraries; prepared expense reports. Heavy calendar changes. Company was bought by Pearson in Nov. 1998. I transferred to their trade publishing division, Penguin Putnam.

10/95 – 5/96 DEAN WITTER, Two World Trade Center, 72nd floor, New York, NY

Secretary to Senior Vice President, Company Planning

Start-up department was a blend of competitive analysis, mergers & acquisitions, and business development, with special projects (speeches, slide-making, etc.) for top management. Handled extremely confidential financial research materials on competitors. Department was disbanded when company was bought by Morgan Stanley.

10/93 – 10/95 WYETH-AYERST, 401 N. Middletown Rd., Pearl River, NY

Secretary to Vice President, Oncology & Immunology Research

Proficiency in composing letters, memos, laboratory reports and professional trade articles for publication in medical journals; accessed online purchasing system (authorized for up to $10,000/month) to control expenses for laboratory and office supplies. Maintained confidential personnel files; retrieved scientific articles from Library database; coordinated meetings between divisions and universities/hospitals.

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