Executive Assistant Administrative

JULIE A. DINEEN 847-***-****

Slinger, WI ***** *****.******@*****.***

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SENIOR ADMINISTRATIVE ASSISTANT

C-Suite Executive support professional with 15+ years of administrative experience assisting in planning and directing business and personal affairs for high level executives. Poised in high pressure, fast paced business environments. Wisdom to foster open relationships while maintaining confidentiality to create positive partnerships and achieve valuable success and growth.

TECHNICAL SYSTEMS

Proficient with MS Office (Outlook, Word, Excel, PowerPoint), Experience with Social Media, Concur Travel System, Dropbox, Multi Phone Lines, COMS (Customer Online Management System) Work Management System (Filenet Imaging), Reveal Reporting system, and IMAX Wholesale Finance System (proprietary) and other proprietary software. PROFESSIONAL EXPERIENCE

Independent Contractor, Las Vegas, NV Jan 2018 – July 2018 Personal Assistant, Las Vegas, NV

• Management of two homes

• Responsible for the maintenance of two homes, scheduling, negotiating pricing and fees while ensuring the continuation and enhancements of services.

• Coordinated the logistics of removing and disposing of items such as furniture, appliances and other misc. items.

• Scheduled the repairs of both homes to include electricity and plumbing.

• Accountable for searching and vetting a competent real estate agent for sale of one home, consistent interaction with agent to ensure timely sale set by homeowner. Wells Fargo Commercial Distribution Finance LLC, Hoffman Estates, IL Nov 2016 – Nov 2017 Customer Care Representative

• Responsible for processing routine to complex transactions on-line, researching and resolving routine to complex problems.

• Provide resolution to customer inquiries in a friendly and courteous manner

• Project work that includes Pre-owned reconciliation and Motorsports Insurance verification. Global Gaming Asset Management LLC, Las Vegas, NV March 2013 – May 2016 Executive Assistant

• Responsible for providing Executive level administrative support to CEO and Chairman, President and Executive Vice President.

• Scheduled appointments, maintained calendars, planned and coordinated meetings.

• Coordinated complex Domestic and International travel (to include hotel accommodations, ground transportation and restaurant reservations).

• Prepared and edited correspondence, communications, presentations and other documents.

• Monitored, screened, responded to and distributed incoming communications to appropriate personnel.

• Prepared and reconciled expense reports.

• Handled incoming phone calls; ascertained priority and nature of the calls.

• Available on call 24/7.

• Maintained highly confidential company policies and employee information. Las Vegas Sands Corp, Las Vegas, NV Nov 2004 - March 2013 Executive Assistant – Corporate Development

• Responsibilities included providing Executive level administrative support to 2 Senior Vice Presidents and a Vice President.

• Maintained daily calendars and emails, scheduled appointments and meetings.

• Prepared and coordinated travel arrangements & accommodations for domestic and international travel.

• Prepared and reconciled expense reports.

• Meeting and special events planning.

• Handled heavy phones; ascertained the priority and nature of the calls.

• Maintained highly confidential company policies and employee information. Executive Assistant – Corporate/FF&E Coordinator

• Responsibilities included providing Executive level support to Executive Vice President and Vice President of Development

• Maintained daily calendars and email, scheduled appointments and meetings, prepared travel arrangements & accommodations for domestic and international travel

• Prepared and reconciled expense reports

• FF&E coordinator – tracking, logistics and quality control of all items received for 3000+ room suites which included following up with purchasing department and vendors Executive Secretary - Corporate

• Responsibilities included providing Executive level support to Vice President of International Operations

• Maintained daily calendar and email, scheduled appointments and meetings

• Prepared and coordinated complex domestic and international travel

• Compiled data and prepared weekly, monthly, and quarterly gaming win/loss reports, charts and spreadsheets; handled all correspondence and expense reports

• Handled heavy phones and ascertained the priority and nature of the calls PRIOR EXPERPIENCE INCLUDES:

Transamerica Distribution Finance, Hoffman Estates, IL Dec 1997 – July 2004 Processing all incoming invoices for assigned distributors including rejection research, reconciliation of discrepancies. Exceeded customer expectations through resolution of internal and external customer inquires. Promoted to Administrative Assistant for the Operations Director, duties included scheduling of internal and external meetings, calendar management, coordination of lunches and dinners for special events. Participated in various committees for employee motivation and charitable events.

EDUCATION

Winona State University, Winona Minnesota

William Rainey Harper College, Palatine Illinois, Continuing Education

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