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Manager Data Entry

Albuquerque, NM
September 20, 2018

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***** **** ***** **. **

Albuquerque, NM 87114



Accomplished administrator with proven abilities in government property management, government contracting, contracts administration, purchasing, travel & expense planning and processing, meeting logistics, and customer management. Respected employee with excellent team building skills within functional organizations and maintain currency with company policies and career growth through professional development.


Federal, State and Local Contracting Administration

Proficient with the Federal Accounting Regulations and the Defense Federal Accounting Regulations

Analytical Thinking

Strong verbal and communication skills.

Accuracy and attention to detail

Organization and prioritization skills.

Problem analysis, use of judgment and ability to solve problems efficiently.

Self-motivated, initiative.

Effective listening skills.


ISO 9001


Contract Specialist Supervisor, Applied Research Associates - August 2016 – September 2018

Supervisor for Setup Specialists – Train employees on reading and understanding Federal, State and local contracts. Understanding and data entry into Cost Point. Trained how to utilize the interfaces of Cost Point for a system managed project setup.

Provide training for Project Managers and Setup Specialists on project setup – Lead meetings and training sessions on information needed for project setup and understanding of how the contract translates to the database.

Quality Check all new project setups, for accuracy – Reviewed all project setup in the databases to ensure accurate invoicing, reporting and contract requirements. Ensured staff maintained a 95% accuracy rate.

Government Reporting – Produces and enters company-wide Manpower reporting, Truth In Negotiations Reporting. Participates in DCAA and DCMA audits and other government reporting requirements.

Facilitates contract setup support as company’s point of contact for two web-based help desks which facilitates project setup support and tracking, as well as Timesheet Error Reports.

Support Accounting - Resolves variances related to billing and revenue issues.

Collects and organizes contract information for reporting internally and externally.

Provides monthly metrics for project setup to senior management. Senior Administrative Associate, Contracts Raytheon Missile Systems - November 2003 –August 2016

Proposals - Process proposal requests. Complete forms for initial contract data, and modifications/revisions into Integrated Contracts Management Systems (ICMS).

New Contracts – Ensure all documents are signed and accounted for, assign a project number, Portable Document Format (PDF) documents and upload to E-room and ICMS. Review contract to ensure accuracy with proposal. Review Terms and Conditions.

Funding Analysis – perform funding analysis for Raytheon Ktech contracts. Prepare necessary notifications, and funding requests to the customer.

Contract Analysis – Perform timely analysis of Raytheon Ktech contracts for period of performance, contract status, and labor category rates. Prepare necessary notifications, and requests. Communicate with Project Managers in regards to delivery status.

Maintain data systems for distributions to management, with status of contracts, booking reports, and proposals. Update contract data sheets, and DCMA audit documents as necessary with processing of contract modifications.

Manage and maintain Raytheon Ktech E-room, which contains all the contract data with limited access for management and functional organizations. Process contract modifications. Ensure all documents are as requested, and signed. Complete data entry forms for the ICMS and the Achieve Process Excellence database.

Maintain all filing for Raytheon Ktech contracts.

Process deliveries in System Applications and Products database for invoicing.

Maintain metrics for reporting to Business Level Management

Closing of contracts – delivery status, financial status, government property disposition, security status,

Plan and organize various meetings with customers, inter-functional departments, and technical department.

Review ORACLE for status of purchase orders, payments, and invoice processing. COMPUTER EXPERIENCE

Microsoft Office Products, including PowerPoint, Visio

Adobe Acrobat PRO.

Process accounting reports in Achieving Process Excellence (APEX)

Systems Applications and Products (SAP accounting software)

Data Entry and accuracy in Integrated Contracts Management Systems (ICMS)

Process all Web Travel & Expense for the Contracts Department.

ONERTN – Raytheon Internal Website

Lotus Notes/Outlook

Process contract deliveries in SAP Graphical User Interface (SAP GUI)

Q-Pulse – Quality Management System (QMS)

Deltek Costpoint accounting software



1984-1990 – Santa Fe High School

1990 – General Education Development (GED), Santa Fe Community College 1998 – Principles of Accounting, Central New Mexico Community College TRAINING CERTIFICATIONS


Importance of Estimate at Completion (EAC) Roles and Responsibilities in the Current Environment

International Traffic in Arms Awareness (ITAR)

International Traffic in Arms Awareness (ITAR) Complying with U.S. Export Controls

US Export Controls for US Based Employees (Awareness) Contracts, Supply Chain, Finance

Due Diligence for International Parties and Transactions

Export Controls: Military Products (ITAR)

Government Contracts: Truth in Negotiations

Federal Acquisition Regulation: Ethics, Compliance, and Mandatory Disclosure

Protecting Proprietary Information

Records Management Coordinator

Privacy Awareness Training: Protecting Personally Identifiable Information

Certified Professional Contract Manager Training Active Member of National Contracts Management Association

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