Executive Assistant Human Resource Specialist
Work on multiple projects under pressure, meeting strict deadlines and budget requirements.
Dynamic, resourceful professional with proven track record of success providing thorough and skillful administrative support to senior executives. Result-focused individual who prioritizes and completes multiple tasks and follow through to achieve project goals. Respected, effective communicator who can establish rapport and grow relationships with clients and colleagues at all organizational levels. Highly skilled in researching issues and problem resolution. Well equipped to perform within diverse work environments, adapt to new procedures, and contribute to bottom line.
Areas of Expertise Includes:
Travel & Expense Management
Accounts Payable & Receivable
Employee Time-Off Documenting
Calendar Planning Management
Employee Benefit Management
Meeting & Event Planning
New Employee Orientation
Safety Training/Safety Programs
Microsoft Office Suite
Ability to solve problems
MONSANTO, Creve Coeur, MO 02/2018 – 04/2018
Senior Administrative Assistant (Temporary Position)
Provided administrative support to Three Senior Director and his direct staff; focused on on-boarding, off-boarding, and operational needs. Arranged travel accommodations, including hotel, ground transportation, dinner reservations.
Coordinated and planned interviews and meetings for hiring and staffing
Managed frequent communications, and meeting schedules with external vendors, internal and external business partners, and other key stakeholders
Coordinated office and cube moves through partnership with internal moving services and IT support teams
OLIN BRASS, East Alton, IL 04/2014 –10/2017
Executive Administrative Assistant
Reported to and supported General Manager; assisted Human Resources (HR) with benefits and payroll, including answering questions and resolving issues.
Supported General manager Eight direct reports with travel, expense reports, luncheon and outside actives.
Reduced time to share results with President and stockholders by end of quarter by creating process for entering quarterly inventory into Access.
Improved payment processing by learning SAP, allowing for entry of requisitions to be processed by check instead of credit card.
Ensured employees were compliant with safety procedures by scheduling and documenting all required training.
Supported benefits, payroll, retirement, worker’s compensation (WC), and short-term disability (STD).
oEnhanced employees’ understanding of benefits by answering and resolving issues; processed benefit claims and entered employee benefit elections into HR / Payroll System and submitted enrollment information to benefit plan providers, guaranteeing files were up-to-date.
oProvided Proof of Insurance for retirement benefits, ensuring social security administration had updated, accurate information.
oReviewed and facilitated WC benefits by providing doctors with paperwork and forwarding paperwork to WC offices.
oFiled STD paperwork; helped employees with paperwork and applying for benefit online.
Reduced turnaround time for refunds from 5–10 days to 3, and made certain budgets were updated and balanced by assisting with business expenses and travel receipts; prepared expense reports and filed for reimbursement.
Negotiated with vendors, attaining cost savings, and eliminated cost of travel agency by arranging travel, including airlines, hotels, and ground transportation; assisted clients with hospitality services.
UPS, St. Louis, MO 03/2013 – 01/2014
Regional Administrative Assistant
Manages sales fleet vehicles and new hire process, including sending offer letter, background check, computer, and cell phone set up.
Processed and sent daily performance reports for over 85 sales professionals, showing sales where performance needed to improve to increase sales.
Arranged travel accommodations, including hotel, ground transportation, dinner reservations, and arranging meeting room layout.
CH2M HILL, St. Louis, MO 03/2011 – 03/2013
Executive Administrative Assistant (Temporary Position)
Ordered and maintained inventory of office supplies and equipment for 50-person office.
Ensured billing was accurate and that projects stayed within budget by researching questions or problems related to departmental or project activities and provided solutions.
Prepared and maintained reports, bills, and reconciliation of project costs and scheduled activities that resulted in projects staying within budget and on schedule.
UNITED STATES STEEL CORPORATION, Granite City, IL 02/2005 – 12/2010
Executive Administrative Assistant, Human Resources
Assisted Manager and Employee Relations. Managed all aspects of international employee relocation, including rules and regulations, housing, furnishings, schooling for children, transportation, and maintenance. Assisted in coordination of annual meetings, conferences, and employee training. Processed bi-weekly payroll, including inputting PTO.
Minimized interruptions to work productivity and ensured company deadlines were met by maintaining employee vacation schedules, weekend duty, holiday schedules, and new hire itineraries.
Managed calendar, travel, and expense report for Manager of Employee Relations that resulted in the manager and director staying on schedule and getting expenses paid on time.
Ensured all plant vehicle registrations, city stickers, and titles were current by checking plates on car equipment, making certain plates where up to date, and by keeping files on every piece of equipment.
Provided guidance to hiring managers on employment policies and processes.
Ensured compliance with COBRA by administering COBRA benefits, including sending out packets within legal frame.
Managed immigration matters, including paperwork for L1 Visas, H1B Visas, and Green Cards, making certain all paperwork was complying; registered children for school and assisted with attaining social security card.
Prepared communication pieces for employees on value of benefits by providing employees with benefit packages and orientation video, safety equipment, and sign on information for the company system.
Continuing Education / Computer Courses, Southern Illinois University, Edwardsville, IL
Computer Skills - Microsoft XP / Vista Office Suite, Microsoft Outlook, Microsoft Scheduler, Microsoft Visio, Abby Fine Reader 8.0, Able 2 Extract, Rumba Notebook Profile, Software Solutions Portal / G, Kronos, Day-Force, SAP, Online Ordering Systems and Shipping Software – Fed Ex and UPS, DHL