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Executive Secretary / operations support

Location:
Manama, Bahrain
Posted:
September 17, 2018

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Resume:

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FATEMA KHALIFA HASSAN KHALIFA

Mobile +973-******** - 38333508

Email: ac62z1@r.postjobfree.com

Objectives:

Seeking a challenging position in a professional organization that will utilize my experience, skills and abilities to ensure mutual growth and success.

Summary of Skills:

• Detail-oriented multi-tasked with strong organizational abilities.

• Able to work with and maintain relations with staff and clients on all levels.

• Strong troubleshooting skills.

• Ability to learn and adopt new techniques & environment. Work Experience:

COMPANY DESIGNATION PERIOD

CSA Operational Support/ Field Coordinator - General Electric

• In charge of the outages and executions planners and schedules.

• In charge of preparing long term agreements presentations for the operations team.

• Mobilizing and demobilizing operational team in the Gulf Region, Egypt & Pakistan.

• Supporting the Project Managers in the operational matters.

• In charge of Site Surveys and Site visits for preparing scope of work schedules.

• In charge of the Engineers Travel & Living including Visa preparations, Gate Pass Ect.

• In charge of preparing outages budgets and presentations for the Management.

• Focal point for suppliers and vendors requisitions.

• Preparing readiness trackers for each outage.

• Approving invoices within estimated budget and releasing invoices and billing approvals.

• Issuing Letters of Intent for suppliers and OEM’s.

• Issuing Blanket order requests.

• Supporting the Shutdown Managers and outages Excellences.

• Attending Operational meetings with customers.

• Negotiating with suppliers on daily rates and mobilization planners.

• Booking hotels and tickets for the Field Services Engineers.

• Supporting Service Managers in each outage and responding to their daily requisitions.

• Closing billings & Payments after each outage. .

• Preparing final reports after each execution.

Feb - 2015

Feb - 2017

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Projects Coordinator – Dyar Al Muharraq

• Ensure that all project and development team has the tools it needs to meet milestone.

• Create project schedules include materials and manpower needs to be submitted to management.

• Documenting projects phases and creating summary reports for the management.

• Submit tenders and follow up with suppliers.

• Build a strong team by cultivating relationship between engineers and follow up with each team regarding assigned projects.

• Submit weekly repots to the management.

• Controlling all projects documents and creating a comprehensive filling system.

Human Resources Coordinator

• Working under the HR & Chief Operations officer, to facilitates human resources processes.

• Administrating employees health an welfare plans.

• Ensuring the effective utilization of plans including enrollment, changes, and terminations.

• Reconciling benefits statements.

• Assisting with recruitments and interviews.

• Update the HRD database and filing system on regular bases.

• Follow up with employees on their laves and sick leaves.

• Update the recruitment database on regular bases.

• Coordinate with employees regarding events or training course or any other activities.

• In charge of receiving, organizing, circulating or filling all kind of internal and external correspondence and make sure copies are sent to the concern departments.

Sales & Marketing Coordinator

• Coordinates directly supervise and coordinate the activities planned by sales and marketing executives.

• Generating presentations and proposals.

• Providing database management

• Compiling sales and inventory reports

• Assisting sales representatives by providing pre-sale, post-sale and contract support.

• Coordinating promotion activities ranging from direct mail to telemarketing to special events.

Sep - 2014

Jan - 2015

Feb - 2014

Aug - 2014

Jan - 2013

Jan - 2014

Executive Administation Assistant/ PA Chief Human Capital – American Express

• Ensure that all incoming mail is sorted and, where possible, handled personally to the HR staff.

• Identify priorities to ensure deadlines are met.

• issues which need his personal attention.

• Organize travel schedule and diary of CHC and arranging meetings..

• Handle all travel expenses and prepare corporate card reconciliation of CHC in a timely manner.

Feb - 2010

Aug - 2013

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• Deal with employees requisitions and requests.

• Maintain an organized and methodical filing system to ensure all important documents can be readily accessed.

• Arrange meet and assist and hotel bookings for visiting Amex Personnel and visitors.

• Prepare for the department employment contracts

• Ensures that recruitment requisitions for new hires.

• Monitors probationary periods and contract renewals for staff.

• Handle all kind of internal/external correspondence

• Assist in monitoring and controlling prompt and accurate payment of salaries and benefits.

• Updates the HR database.

• Responsible for the enrollment/deletion of staff and their dependents for Life/Medical coverage.

• Setup and coordinate meetings and conferences.

• Create, and distribute meeting agendas and minutes. Administration Assistant – Tele Gulf (Bahrain Yellow Pages)

• Handling all business related telephone Calls to GMs Office

• Attend all Visitors

• Assist in preparing PowerPoint presentations.

• Maintain schedules for monthly appointments, visits, activities, and meetings and leave reminders for the same. All the required material / documentation are kept ready prior to meetings.

• Types all reports, memorandum, statistics and other documents required by the GM and circulate them when required.

• Drafts and submits for approval all the necessary correspondence and dispatches them accordingly.

• Computer Usage – in generating

• Reports in MS Excel, HRD training material, Internal and external correspondence in MS Word, Sending E-mail messages through Outlook Express, Access Internet, Preparation of presentations in MS PowerPoint, etc.

• Handing outbound and inbound mail.

• Maintain records

• Keep track of various hotel advertisement contracts / bills with various agencies, magazines, newspaper, hoardings, etc.

• Liaise with the newspapers advertisement Agent for the promotional articles of newly introduced concepts.

• Prepare minutes of all meetings – morning meeting, HOD meeting, finance meeting, etc.

• Prepare the MOD schedule every month.

• Answer guest queries and investigate with concerned department heads on guest issues and complaints.

Jun - 2009

Dec - 2009

Accounts Assistant – Alewheels Bahrain

• Maintaining of accounts in computerized environment (In MS Excel)

• Looking after Cash Sale receipts, Petty Cash Payments & Creditors Payments.

• Booking of Journal Vouchers, Bank Payment Vouchers, Cash Payment Vouchers, Contra Vouchers & Cheque Receipt Vouchers.

• Verification of Running Account Bills of various international suppliers and its accounting.

Jan - 2008

Jan - 2009

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Certification /Education:

Current – Bachelor Political Science

Applied Science University

September 01st 2013

Training Courses - Bahrain Institute for Political Development Legal Framework

Communication Skills

Human Rights

Politics Culture

Public Opinion

Training Courses – BIBF

Course (Beyond Secretary) November 2011

Budgeting August 2010

Time Management August 2010

Islamic Mutual Funds (English) July 2009

Introduction to the Islamic Bank (English) July 2009

Effective Business Writing - June 2009

Office Management Jan 2009

Measurement in Finance and Accounting Associations Certificate – First Diploma in Human Resources

Bahrain Training Institute (BTI) 2007 - 2009 - Kingdom of Bahrain

• Bank related works

• General Administration & Liaison: - Looking after general administration and liaison with relevant government offices (Gosi, social insurance, vocational training etc).

• Preparation of monthly payroll for office and factory employees.

• Monitoring all bill payment Electricity, water, municipal charges.

• Salary & Wages Preparation & Disbursements.

Purchasing Clerk – Havelock AHI

• Maintaining of accounts in computerized environment (In MS Excel)

• Looking after Cash Sale receipts, Petty Cash Payments & Creditors Payments.

• Booking of Journal Vouchers, Bank Payment Vouchers, Cash Payment Vouchers, Contra Vouchers & Cheque Receipt Vouchers.

• Verification of Running Account Bills of various international suppliers and its accounting.

• Bank related works

• General Administration & Liaison: - Looking after general administration and liaison with relevant government offices (Gosi, social insurance, vocational training etc).

• Preparation of monthly payroll for office and factory employees.

• Monitoring all bill payment Electricity, water, municipal charges etc.

• Salary & Wages Preparation & Disbursements.

July - 2006

Dec - 2007

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Certificate – First Diploma Accounts

Bahrain Training Institute (BTI) 2006 - 2007 - Kingdom of Bahrain Delmon Academy. July 2006 - Kingdom of Bahrain

Tylos Human Development. January 2006, Kingdom of Bahrain Training – Course in English Speaking

British Council. August 2006, Kingdom of Bahrain

Additional Qualifications & Experience:

• Ithmar Development - Trainee for 6 months – Project Assistant (Delmunia Project).

• Capital Management investment bank - Trainee for 3 months – Investment department.

• Member of Bahrain Elections Oversight Committee from 2014 .

• Joined in organizing couple of Council of Representatives Elections Campaign .

• Joined Bahrain International Circuit events (Fomula1) as a coordinator.

• Events Management.

Personal Details:

Date of Birth: May 5, 1988

Marital Status: Single

Nationality: Bahraini.

Contact #: 66350005 - 38333508

E. mail Address: ac62z1@r.postjobfree.com

Hobbies; Traveling, Reading, Sports



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