Secretary/Admin Executive

RUBY JANET D’SOUZA

MOB.NO: +971**-******* / +971**-*******

Email Id : ************@*****.***

DUBAI, U.A.E.

CAREER OBJECTIVE:

Organized, results-oriented professional with 10+ years of experience, seeking to obtain position as Executive Assistant/Secretary/Administrative Executive at any esteemed organization, that allows career advancement through use of administrative, clerical and managerial skills for mutual growth and success.

EDUCATIONAL QUALIFICATION:

Bachelor of Arts - (Mangalore University, Mangalore, India).

EXPERTISE AND SKILLS:

Proficient in MS Office Applications (Word, Excel, Powerpoint, Outlook).

Proficient in Tally 9, Shothand,.

Capable of interfacing with numerous people at every level of a company.

Able to multitask and remain highly organized.

Excellent customer service prowess.

Experience with typing correspondences, including emails, letters, and memos.

Expertise in data entry.

Having good knowledge of UAE Labour Laws.

Having knowledge of Import & Export – Air and Sea Freight, Dubai Trade E Misral 2.

PROFESSIONAL EXPERIENCE:

1)Executive Assistant to CEO Jul 2016 to Nov 2016

Vink Corporation DMCC, Dubai - U.A.E.

2)Senior Admin Coordinator Apr 2015 to Feb 2016

First Security Group Training & Development Centre, Dubai-U.A.E.

3)Customer Service cum Admin/ HR Assistant Aug 2011 –Aug 2014

Al Rais Cargo, Jebel Ali Free Zone, UAE.

4)Secretary Cum Admin Coordinator Sep 2008 – Sep 2010

QUICK ELECTRIC, LV Switchgear Co. Ltd., Sharjah, UAE.

5)Customer Service Executive Nov 2006 – Aug 2008

Worldwide Shipping Inc., Mangalore-India

6)Personal Secretary To Financial Advisor Oct 2002 –Jul 2006

Mangalore Electricity Supply Co. Ltd. (MESCOM), Mangalore, India

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JOB RESPONSIBILITIES:

Greeting and welcome clients in person and on phone; answering and transfer relevant inquiries to the concerned person..

Maintaining log books, including sign-in/out logs, front desk expenditures, and calls received.

Sorting out daily incoming correspondence and mail to addressees.

Maintaining MD/CEO calendars,appointmnets, by planning and scheduling meetings, conferences, travel plans accordingly.

Capable of interfacing with numerous people at every level of a company.

Booking Flight tickets for CEO, MD, Directors, Clients and for all employees.

Performing various administrative duties such as: operating phone systems, faxing, copying, printing, scanning, and mailing.

Performing pre-interview phone screening calls to enable managers to focus on the most desirable candidates.

Responsible for taking care of new employees on-boarding, preparing offer letters, employment documentation and induction programs.

Coordinating with DMCC with regard to Employees Residence visa, Medical, Emirates Id, Insurance cards as well as family visa and Passport renewals.

Assisting Payroll department by providing relevant employee information (E.g. Leave of absence, sick days and work schedule).

Maintaining soft copies of all Employees records.

Ensuring that payments of DEWA, Mobile, Landline, DHL and Building maintenance are done on time

Preparing the Course Contract and Invoices and submitting the same to the Head Office every week.

Responsible for handling Receipt Vouchers and issuing receipts to all new traininng candidates of the Security Training Centre.

Regularly follow up with clients regarding the outstanding payments & pursueing any new enquiries of the upcoming project.

Assisting and Coordinating with Engineering Department to prepare compliance and submittal drawing for undertaking any new project of medium and low voltage switchgear panels.

Assisting to Sales Manager for follow up any outstanding payments with existing clients and also trying to get new enquiries from existing as well as new clients and helping him to reach his monthly target.

Maintaining the client database, files and certificates.

Handling Office Petty cash.

Resposnsible for taking care of office equipment and office Supplies.

Liase with Drivers of Co’s Vehicle Insurance, renewal, Salik top up, parkings, etc.

Having knowledge of UAE Labour Laws

Having knowledge of Import & Export – Air and Sea Freight, Dubai Trade E- Misral II.

Performing other related duties assigned by CEO/MD/Directors/Operation Manager.

PERSONAL INFORMATION

Nationality - Indian

Linguistic Ability - English, Hindi.

Visa Status - Visit Visa (Valid until 9th October,2018)

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