Office Manager

Jennifer C. Grant

*** ********* ****. **** ***, Suffolk, VA 23434 703-***-**** *********@*****.***

Dear Hiring Manager:

Your job opening advertised on Indeed.com greatly interested me. With my diverse office experience and dedicated

work ethic; I could be the solid contributor you will come to rely upon.

Here’s a brief overview of how my skills match what I believe you are looking for:

Characteristics

You are Seeking

in an Ideal Candidate

My Qualifications

Relationship Building

At NetSuite and Society for Neuroscience, I was the primary point of contact for issues pertaining to the building and suite. Negotiated vendor contracts and terms. Developed and maintained long-term relationships with vendors, tenants, partners and all building staff.

Executive Support

At Society for Neuroscience, was chosen to provide support to the Executive Director during Neuroscience 2011 and 2012. Worked closely with the Executive Team on issues pertaining Society's building.

Bookkeeping

At Dittus Communications, with no prior knowledge of accounting, took on the additional responsibilities of A/P and A/R for the firm when the Accountant was called up to active duty.

Administrative experience

Years of office management experience in technology companies, public companies; a nonprofit organization and a property management company.

IT skills

Tech savvy, Microsoft Office adept, provided desk-side technical support in 2 of my roles.

Strong attention to detail and organizational skills

Details, accuracy, and organization matter to me.

I believe I would be an ideal candidate for this position. With my approachable, friendly and helpful demeanor, coworkers and clients will feel comfortable with me. My former coworkers and supervisors would describe me as conscientious, dependable and trustworthy. I have a genuine passion for keeping office systems running smoothly and I take the initiative to get things accomplished.

My enclosed résumé will provide you with greater details of my background and what I have to offer.

Thank you for your time and consideration.

Respectfully,

Jennifer C. Grant

Jennifer C. Grant

601 Hillpoint Blvd. Unit 728, Suffolk, VA 23434 703-***-**** *********@*****.***

Office Coordinator

Organized, helpful, diligent and friendly professional with years of office management experience.

Expertise in coordinating, planning and supporting daily operational, administrative and mailroom functions.

Ideally suited for an Office position.

Career Highlights

Facilitated procuring a tenant to sublease unused office space generating $60,000 in supplementary annual revenue.

Effectively spearheaded corporate events for up to 200 people. Responsible for budget, content, keynote speakers, awards, marketing, venue location, food/beverage and vendor logistics.

Routinely coordinated multi-floor, interoffice moves affecting up to 65% of staff. Reconfigured Knoll office furniture; moved and prepared computer work stations.

Skill Summary

Accounting and Expense Tracking

Blueprint Reading/Interpretation

Building Operations and Safety

Construction Project Experience

Customer/Client Service Oriented

Event Planning

Flexible and Reliable

Microsoft Office Proficient

Office Relocations

Project Management

Skilled Communicator

Team and Individual Contributor

Professional Experience

Tenant Services Coordinator

FSB Property Management

Denver, CO

2016-2017

Provided tenant services and support for 7 medical office buildings in the Denver metro area.

Cheerfully accepted tenant requests for service and input those into Workspeed. Helped prioritize service requests for Building Engineer.

Assisted with the preparation of vendor service contracts and small scale construction contracts.

Assisted with the RFP process, evaluated bids, created and prepared bid comparison spreadsheet.

Facilities Coordinator

NetSuite

Centennial, CO

2014-2015

Regional facilities coordinator for the Atlanta, Austin, Chicago, Denver and Oklahoma City offices.

Project team leader for Austin, TX office expansion construction project to triple the size of the office. Read and interpreted blueprints, schematics, instructions, contracts and leases.

Participated in the 2nd floor Denver office expansion construction project punch list walk and completion. Secured all site services such as: food & beverage, shredding and first aid.

Office Manager

Society for Neuroscience

Washington, DC

2008-2013

Partnered with SfN's senior management on the oversight of the Society's USGBC LEED Gold certified building and suite. Directed all functions relating to maintenance, management and subsequent construction projects within building and suite.

Key member of construction project team for expansion to the 8th floor via the 9th floor staircase.

Liaison between SfN and property management on maintenance and repair of SfN’s office building including: mechanical equipment; electrical system/s; HVAC; life safety systems and emergency response planning.

Coordinated the annual maintenance and repair of SfN's office suite including: paint; carpet; artwork; kitchens and bathrooms; plants; A/V equipment; furniture and fixtures.

Office Manager

Dittus Communications, Inc.

Washington, DC

2004-2008

Oversaw day to day operations of a DC public relations firm. Handled A/P and A/R functions for the firm when the accountant was called up to active duty.

Led small (~1,200 sq. ft.) office expansion construction project. Interviewed, selected and hired contractors and vendors.

Negotiated and managed contracts with contractors and vendors. Resolved vendor disputes and reviewed all related invoices to be processed for payment.

Education

Bachelor of Arts Degree

Old Dominion University

Norfolk, VA

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