Administrative Assistant Manager

CARA BRADLEY ** Homestretch Lane B-*, Crawfordville, Florida 32327 (C) 850-***-**** ****.*******@*****.***

Hardworking, multitasking Administrative Assistant with outstanding telephone, scheduling and documentation skills. Copier, Calculator, Fax, Scanner FLAIR, MFMP, ARIBA, P-Card, Web focus, RDS, Federal ASAP for grants Word, Excel, Outlook, Access, Fast Learner with excellent attention to detail, Highly Dependable, Administrative support

Jan 2015 – Feb 2016 Quincy, FL Receptionist/Administrative Assistant – University of Florida, NFREC/IFAS- Greet visitors, answer telephone and route calls. Schedule meetings and maintain electronic calendar for conference room. Assist in financial reconciliations.

Dec 2008 – Aug 2014 Tallahassee, Grants Specialist IV Florida Fish & Wildlife Conservation Commission - Finance & Budget - Responsible for set up and accounting of agency grants & federal aid. Pull FLAIR revenue & expenditures from Web Focus. Analyze expenditures for compliance with grant requirements. Prepare cost sheets, invoices, & drawdown funds electronically in the federal ASAP system. Provide revenue section with revenue codes to apply payment. Assist agency staff in grant process. Prepare monthly financial reports for project managers on complex excel spreadsheets, recommend & assist with corrections in FLAIR & monitor accounts receivables to ensure payments received. Prepare financial reports to be sent to the grantors some quarterly, some semi-annual and some annual and then final reports. Responsible for grant payments reconciliation with FLAIR, expenditures vs. revenue. Train new employees on grant reimbursement process. Contact with Federal agencies employees, other state agencies and private industry concerning grants. Enter all new grant information on the federal grants list excel spreadsheet on the web and record all payment information.

Aug 2008 - Dec 2008 Tallahassee, FL Accountant II Florida Fish & Wildlife Conservation Commission - Finance & Budget Responsible for set up and accounting of agency grants & federal aid. Pull revenue & expenditures from Web Focus. Analyze expenditures for compliance with grant requirements. Prepare cost sheets, invoices, & drawdown funds electronically. Assist agency staff in grant process. Prepare monthly financial reports for project managers, recommend & assist with corrections in FLAIR & reconciliation of grants. Prepare financial reports to be sent to the grantors. Jul 2008 - Aug 2008 Tallahassee, 32301, FL OPS Senior Clerk Florida Fish & Wildlife Conservation Commission This was a temporary OPS position with the division of Habitat Species assisting in the Gopher Tortoise Permitting Section. Duties include copying, scanning, renaming files on the computer.

Aug 2003 - Aug 2007 Panama City Beach, FL Accountant IV Florida Department of Environmental Protection - Park Service This position is accountant and budget coordinator for the northwest district 1 office for the Division of Rec & Parks, which operates 35 parks, with 13 park managers. I am responsible for allotment transfers, FLAIR reconciliations, distributing FLAIR reports, process-card payments, MFMP requisitions, orders and invoice payments, also trained & assist park managers and their staff with MFMP issues, process corrections through Finance & Accounting office. Responsible for allotting and tracking FCO funds for new buildings and repairs, and assist with the entering of information in the PPMT system (FoxPro) for tracking purposes for the division. Performs fiscal compliance audits with the Operations Manager for all parks. Oversaw inventory and office supply purchases. Compiled annual recommendations for end of fiscal year budgets.