Executive Assistant Manager

Jennifer Johnson

*** *. ****** ******, ***** Elgin, IL 60177 630-***-**** **********@*****.***

Objective

To obtain a position that offers responsibility, stability and the opportunity for growth.

Experience

Accounting Manager

May 2018 – Present Cymbal Communications, Bartlett, IL

Entered payables into QuickBooks for payment.

Prepare report for weekly check runs.

Compile data for electronic invoicing (domestic and international) also including Amazon orders.

Post Customer payments by recording cash, checks and credit card transactions.

Helped with ad-hoc projects when assigned.

Billing Specialist/Office Manager/Executive Assistant/Purchasing

October 2010-Present eGate Solutions, Chicago, IL

Compile data for invoicing from 2 deployment and repair centers as well as prepare electronic invoicing (domestic and international) using QuickBooks and SAP.

Review the processing of billing, purchase orders, for accuracy before posting and sending to customers.

Resolve complex billing issues and answer any billing inquiries from customers or suppliers.

Recording and billing of customer purchase orders (domestic and international).

Distribute communication from Corporate and Human Resources to branch employees as well as collect and sign hiring documentation.

Maintain office/break room supplies as well as purchasing all office needs and supplies.

Create and maintain vendor relationships and negotiate pricing agreements.

FedEx shipping duties (domestic and international) as well as assist in general light office duties as required.

Compare billing accounts with accounts receivable ledger in order to ensure that all payments are properly posted and accounted for

Administrative tasks.

Help with ad-hoc projects when assigned.

Accounts Payable (Contract)

October 2009 – August 2010 Invensys Controls, Carol Stream, IL

Entered payables into Invensys software program for payment.

Prepared and cut checks for payment on a daily basis.

Distributed intercompany mail and stamped all checks for mail delivery.

Helped with ad-hoc projects when assigned.

Accounts Payable/Billing/Purchasing

July 2007 – Sept. 2009 Interactive Health Solutions, Arlington Heights, IL

Entered billing and created invoices for Onsite and Test on Demand clients in QuickBooks.

Prepared insurance billing through Emdeon.

Purchased all office needs and supplies.

Created and maintained vendor relationships and negotiated pricing.

Processed vendor invoices for payment.

Processed weekly check runs.

Compared billing accounts with accounts receivable ledger in order to ensure that all payments are properly posted and accounted for

Process and keep track of incoming payments and accounts in compliance with financial procedures and policies.

Accounts Payable Coordinator

April 2006 – February 2007 Plote Contstruction, Elgin, IL

Processed vendor invoices for payment.

Ran weekly check runs, filed invoices and check stubs.

Matched purchase orders to proper invoices for approval.

Respond to billing questions from customers

Help with ad-hoc projects when assigned.

Accounts Payable/Receivable (Contract)

October 2005 – April 2006 Nursing Spectrum, Hoffman Estates, IL

Processed vendor invoices for payment.

Processed payments from bank for receivables and enter credit card payments.

Matched purchase orders to proper invoices for approval.

Prepare reports detailing accounts receivable status.

Help with ad-hoc projects when assigned.

Accounts Payable/Billing Specialist

June 2004 – September 2005 Shared Imaging, Streamwood, IL

Answered phones, distributed mail and processed patient logs for billing (CPT coding).

Prepared client contracts for signature.

Processed vendor invoices for payment and ran checks bi-weekly.

Maintained credit card statements and balanced petty cash.

Distributed month-end reports and updated spreadsheets.

Billing Coordinator/Accounting Clerk

October 1999 – February 2004 Experian, Schaumburg, IL

Processed billing for an average of 400+ invoices per month.

Investigated and processed credit/debit adjustments.

Reviewed and updated discount accruals monthly.

Prepared live A/R checks for deposit.

Separated and delivered month-end reports.

Education

Wauconda High School, Wauconda, IL

1990-1994

GED

Experience

Microsoft Windows, including Excel, Word, Office 365 and Outlook. Experience in QuickBooks 2010, 2013 & Online, Amazon, SAP, BPCS, QAD, 10-key, SharePoint, JIRA, Lawson, Mainframe, AS400, Citrix, Cheetah and GroupWise.

References

References are available on request.

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