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Administrative Assistant Executive

Houston, Texas, United States
September 13, 2018

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Susan L. Townley

**** **** **** ******, *******, TX 77008 832-***-****


To pursue an opportunity in leveraging 7+ plus years of administrative support assisting executives and their team in staying organized, effective, and more productive. Calm, well organized, and flexible, I’m adept at managing complex schedules and anticipating core needs quickly and reliably. Utilizing my skill set and experience I hope to become an essential and indispensable part of an already remarkable team.

MS Excel – Word – PowerPoint – Outlook Skype Hyperion Oracle Markview

Salesforce SharePoint Adobe Acrobat Emptoris


WRIGHT, MOORE, DEHART, DUPUIS, & HUTCHINSON - Lafayette, LA July 2017 – July 2018

Administrative Assistant to CPA Partners

Managed Partners calendar and schedules

Processed and route tax returns

Provided customer service to clients

Maintained and update client e-files and information

Prepared invoices, check request

Ran monthly status reports

Setup and routed tax projects

Typed reports, and general correspondence

FIDELIS REALTY PARTNERS, LTD. – Houston, TX May 2016 – Nov. 2016

Executive Assistant to CEO, Chief Counsel and their teams.

Managed executive’s calendars, files, and monitored their emails

Arranged travel and prepared folders

Reviewed and edited real-estate contracts

Pulled demographics from SCAN US

Coordinated Conferences: registered attendees, booth, ordered catering, managed travel

Submitted expenses, prepared check request, reviewed and pushed thru invoices

Assisted marketing team in coordinating events by preparing and sending out invitations, and managing guest list

Set up meetings, teleconferences, and handled catering needs

Communicated employee announcements and news releases

Maintained and renewed TREC broker licenses and other membership licenses when due

WILLIAMS COMPANIES – Houston, TX June 2011 – April 2016

Executive Assistant to Vice President Asset Reliability & Performance

Managed executive calendar by maintaining awareness of daily and upcoming priorities

Arranged domestic and international travel and prepared travel folders

Reconciled, prepared, and submitted expense reports, including currency conversion

Monthly preparation of budget, forecast, and labor reports for each of the executive's reporting departments.

Analyzed Cost center Report and monitored variances.

Consolidated teams weekly status reports

Reviewed, coded, and submitted invoices via Markview

Attended confidential meetings as official reporter and distribute meeting minutes

Communicated employee announcements on organizational changes and news releases

Created, edited, and redlined reports and presentations

Organized on/offsite meetings and conferences by locating venue, setting up caterers, and preparing necessary reading materials.

Administered and maintained documents and permissions on department SharePoint site

Administrative Assistant to C-Level Managers Gulf East and Gulf Star

(Commercial Division of WILLIAMS COMPANIES)

Contract Analyst support – proof read and editing of contracts prior to submittal into Emptoris

Maintained and coordinated manager’s calendar and schedules

Coordinated domestic and international travel (ground/air)

Composed correspondence, organizational charts, and presentations

Managed invoices and approvals

Prepared and submitted expense reports and verify that all incurred expenses have been accounted for and are reimbursed accordingly

Analysis and maintenance of monthly cost center reports though Hyperion

Organized customer events from contract initiation, customer invitations, hotel management, room set up, and catering decisions.

Ordered office supplies.

Coordinated meetings, video conferences and teleconferences

EXECUTEAM STAFFING – Houston, TX April 2011 – June 2011

Administrative Assistant

Handled general correspondence, records management, reception, mail distribution, switchboard, customer service, supply orders, and various administrative duties upon request.

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