Administrative Assistant Executive
Resume:
Susan L. Townley
**** **** **** ******, *******, TX 77008 832-***-**** ******@*****.***
EXECUTIVE ADMINISTRATIVE PROFESSIONAL
To pursue an opportunity in leveraging 7+ plus years of administrative support assisting executives and their team in staying organized, effective, and more productive. Calm, well organized, and flexible, I’m adept at managing complex schedules and anticipating core needs quickly and reliably. Utilizing my skill set and experience I hope to become an essential and indispensable part of an already remarkable team.
MS Excel – Word – PowerPoint – Outlook Skype Hyperion Oracle Markview
Salesforce SharePoint Adobe Acrobat Emptoris
PROFESSIONAL EXPERIENCE
WRIGHT, MOORE, DEHART, DUPUIS, & HUTCHINSON - Lafayette, LA July 2017 – July 2018
Administrative Assistant to CPA Partners
Managed Partners calendar and schedules
Processed and route tax returns
Provided customer service to clients
Maintained and update client e-files and information
Prepared invoices, check request
Ran monthly status reports
Setup and routed tax projects
Typed reports, and general correspondence
FIDELIS REALTY PARTNERS, LTD. – Houston, TX May 2016 – Nov. 2016
Executive Assistant to CEO, Chief Counsel and their teams.
Managed executive’s calendars, files, and monitored their emails
Arranged travel and prepared folders
Reviewed and edited real-estate contracts
Pulled demographics from SCAN US
Coordinated Conferences: registered attendees, booth, ordered catering, managed travel
Submitted expenses, prepared check request, reviewed and pushed thru invoices
Assisted marketing team in coordinating events by preparing and sending out invitations, and managing guest list
Set up meetings, teleconferences, and handled catering needs
Communicated employee announcements and news releases
Maintained and renewed TREC broker licenses and other membership licenses when due
WILLIAMS COMPANIES – Houston, TX June 2011 – April 2016
Executive Assistant to Vice President Asset Reliability & Performance
Managed executive calendar by maintaining awareness of daily and upcoming priorities
Arranged domestic and international travel and prepared travel folders
Reconciled, prepared, and submitted expense reports, including currency conversion
Monthly preparation of budget, forecast, and labor reports for each of the executive's reporting departments.
Analyzed Cost center Report and monitored variances.
Consolidated teams weekly status reports
Reviewed, coded, and submitted invoices via Markview
Attended confidential meetings as official reporter and distribute meeting minutes
Communicated employee announcements on organizational changes and news releases
Created, edited, and redlined reports and presentations
Organized on/offsite meetings and conferences by locating venue, setting up caterers, and preparing necessary reading materials.
Administered and maintained documents and permissions on department SharePoint site
Administrative Assistant to C-Level Managers Gulf East and Gulf Star
(Commercial Division of WILLIAMS COMPANIES)
Contract Analyst support – proof read and editing of contracts prior to submittal into Emptoris
Maintained and coordinated manager’s calendar and schedules
Coordinated domestic and international travel (ground/air)
Composed correspondence, organizational charts, and presentations
Managed invoices and approvals
Prepared and submitted expense reports and verify that all incurred expenses have been accounted for and are reimbursed accordingly
Analysis and maintenance of monthly cost center reports though Hyperion
Organized customer events from contract initiation, customer invitations, hotel management, room set up, and catering decisions.
Ordered office supplies.
Coordinated meetings, video conferences and teleconferences
EXECUTEAM STAFFING – Houston, TX April 2011 – June 2011
Administrative Assistant
Handled general correspondence, records management, reception, mail distribution, switchboard, customer service, supply orders, and various administrative duties upon request.
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