Administrative Assistant Office
Resume:
Resume of Dianne M. Caspell
Lubbock, Texas 79423
************@*****.***
Experience:
****-**** ***** **** ********** Lubbock, Texas
Administrative Assistant to the Director of the School of Music in the Talkington College of Creative, Visual and Performing Arts, responsible for communications between the Director and 60 faculty, students, staff, Dean’s office, University offices and community in general. Coordinating and assisting with everyday activities of the main office as the desk personnel, phone calls to the entire School, managing receptions on campus and statewide on behalf of the administration, handling communications for the Director as liaison in phone calls, conference calls, emails, cell phone; managing the hiring process for faculty; assisting with new faculty hires transition both in hiring and retirement; coordinating promotion and tenure procedures between the Director’s office and the faculty; organizing mail and composing routine responses and follow-up to inquiries; maintaining all confidential files; coordinating and facilitating student evaluations of faculty for each semester; attending faculty meeting and serving on committees as requested; facilitate all paperwork and reports required by administration from the Director’s office; keep and update all demographic materials for the entire school; utilizing MS office on PC and MAC within the Texas Tech systems.
2010-2011 Cisco College Abilene, Texas
Administrative Assistant to the Dean of Instruction managing office with a variety of administrative functions that support all instruction at Cisco College-Abilene Campus. Assume a great deal of responsibility being self-directed while managing multiple projects for the Dean and on behalf of the faculty. Organizational and clerical duties in support of the Vice President of Instruction and the Dean of Distance Learning on the main Cisco campus . Developing and maintaining office systems to organize and streamline large volumes of information; creating an effective and productive work environment and yet welcoming; manage sensitive and confidential material with strict confidentiality .
2003-2010 Cisco College Abilene, Texas
Admissions Specialist in the Abilene Educational Center, overseeing and directing admissions and registrations issues in a one person office. Managing the administrative duties for 140 + faculty; serving as back-up to the front reception desk; processing and coordinating all grading and registration details for student population (2500) and four full time academic counselors; maintaining accurate and current files, reports and records; training adult student assistants for the administrative offices; standardizing forms to meet FERPA regulations; coordinating classroom reservations scheduling and mailboxes set ups for all faculty; utilizing Microsoft Systems and OpenVMS-Poise.
2002-2003 Hardin-Simmons University Abilene, Texas
Administrative Assistant to the Dean of the College of Liberal Arts serving as the contact point to the dean for faculty, staff and students. Managing largest dean’s office with responsibilities over 12 departments; assisting with confidential operational activities and clerical duties; scheduling of classes for each semester; handling telephoning, communications and calendar of appointments for the dean; interacting with forty full time faculty and directly responsible for communications between faculty and dean; support dean in record keeping for his full time teaching load; preparing spreadsheets for committees and communications between Dean and his students; teaching in the Student Success Seminar; proficient in Microsoft programs, including Word, Excell and Outlook; proficient in Datatel Colleague and Benefactor.
1997-2002 Hardin-Simmons University Abilene, Texas
Records Coordinator in Office of the Registrar. Processing all grades, maintaining files, updating student information files; posting CLEP and AP credits, compiling schedule of all University classes for publication; assisting supervisor in personnel matters; general daily servicing of faculty, staff and students; presiding as President of University Women’s Club for two yearly terms, teaching first year freshman 3 hour elective Student Success Seminar in Fall of 2000 and 2001; as of 5/2002 was promoted to Transfer Evaluation/Intercollege Coordinator; evaluating transfer transcripts and transcription of graduate files; training new office personnel; managing office on registration days; serving on HSU Retention Committee.
1994- 1997 Hardin-Simmons University Abilene, Texas
Executive Secretary to two assistant vice presidents for development in the University Advancement Office. Managing and coordinating calendars, budgets and expense accounts, servicing requests and meetings for members of the Board of Development and Trustees, data entry, records upkeep, donor contacts and general front receptionist duties, experience in IBM/DOS, WordPerfect, Microsoft Office and Word; secretarial and correspondence duties for the President Emeritus.
1991-1994 First Baptist Church Abilene, Texas
Administrative Secretary to two full time staff personnel; coordinate activities, appointments, etc., including public relations, computer and WordPerfect, offset press, maintaining accurate records, documents and policies, manning the front office and switchboard, general receptionist and secretarial responsibilities.
1988-1990 Hardin-Simmons University Abilene, Texas
Teaching and responsible for implementation, promotion and teaching the Yamaha Music method to classes of parents and children in the School of Music.
1988-1990 Millerman Insurance Agency Abilene, Texas
Receptionist; manning and coordinating the front desk as temporary receptionist, operating the phone board, dealing with public relations, typing and filing.
1988-1990 Sylvan Learning Center Abilene, Texas
Teaching reading and math skills, thinking and reasoning process of problem solving and other beginning concepts according to the Sylvan method; evaluated students with director.
1988-1990 Baack's Florists & Bitsey's Flowers Abilene, Texas
General sales and public relations work and some floral arranging.
1984-1986 Bed & Bath Boutique Abilene, Texas
Owner/personnel manager of retail specialty shop, involved in the buying, selling, hiring, employee relations, public relations, media relations, financial responsibilities, interior decorating involved in this kind of business.
1982-1984 Belmont Baptist Church Abilene, Texas
Administrative Secretary to the Pastor; total responsibility for all the duties managing or assisting the pastor, staff and church members with all operational activities.
1980-1982 Susu's Yamaha Music School Dallas, Texas
Teaching the Yamaha Music method to children and parents.
1978-1988 Amrein Child Development Center Plano, Texas
Teaching the Montessori method to preschool and kindergarten children, training parents on child educational, learning skills.
1970-1972 Livonia Public School Michigan
Teaching public school music classes in grades 1-6.
1969-1970 McKeesport Public School Pennsylvania
Teaching public school classes in grades 7-9, directing staged musicals. productions, private music teaching.
Education: Greater Monongahela Area High School
Monongahela, Pennsylvania
Diploma
University of West Virginia
Morgantown, West Virginia
BM Degree - Bachelor of Music Education
Yamaha Music Schools
Yamaha International Corporation
Buena Park, California
Certification
Southern Baptist Secretarial Seminars
Baptist General Convention of Texas
References: Upon request.
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