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Secretary,Admin Assistant,Medical Receptionist,Epic,Brand Ambassador

Philadelphia, Pennsylvania, United States
September 12, 2018

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Briana Y. Bullock

Philadelphia, PA *****

Cell: 267-***-****



I'm pursuing this opportunity in hopes of achieving additional education, knowledge and training from on the job experience that will help me reach my full potential and career goals. Combining my knowledge base currently, with any new skills, will increase my overall productivity and performance, and make me a well-rounded individual for furthered advancement in any avenue pursued.

Employment History

Patient Services Associate (PSA)

10/10/17 To 12/11/17, Penn Medicine, Market Street, Philadelphia, PA

Primary patient contact at the Patient Access Center for Orthopedics at Penn Medicine.

Trained in EPIC medical records software and completed the training course and used Navi-Net to verify insurance at times.

Handled all scheduling and registration (Schedistration) for appointments and procedures for patient care.

Handled all messages in patient charts to send to practices for any needs outside of appointments like medical records, x-rays, medications, injections, surgery scheduling and Penn Care at home.

Took calls for pharmacy staff and Penn Care at home nurses for patient chart updates and medication scripts and faxes.

Verified insurances and add/terminate coverages for patient charts.

Handled new patient full registration and charts

Helped coordinate holiday designs and implement ideas when asked by management.

Executive Secretary

2011 To October 2017, Department of Environmental Protection, Trenton, NJ

Maintains all conference room scheduling, and maintains a schedule of appointments and the daily engagement calendar of the Bureau Chief and Section Chiefs. When needed assist the Supervisors or other staff as well.

Handles and creates all minutes, agendas and briefing materials for Bureau level meetings. Also for external executive level meetings helps assist with set ups and relaying information to all personnel and representatives before attendance for conference calls, meetings, speeches, and offsite attendance needs.

Takes and transcribes minutes of all bureau meetings including preparing the agendas of meetings and transcribes meeting minutes from notes as well.

As required, provides main backup coverage to the Assistant Commissioner and Directors offices, as needed, by their Divisional leads or in times of absence or vacation. Duties include phones, calendars, and minimal meeting scheduling, mail and filing.

Coordinates all internal/external attendees and visitors for all executive level meetings, including visitor parking needs and/or updates or creates presentations, binders or training materials. Assisted security staff with executive personnel attending meetings at DEP on designated floors.

Provides multiple bureau phone coverage for my Element: Enforcement and Information Support Element (EISE) and supports the Assistant Commissioner and Assistant Director offices as needed.

Reviews, sorts, and routes incoming correspondence for multiple bureau staff and maintains all filing needs for my bureau. Cataloging, alphabetizing, electronic filing and documentation management.

Maintains confidential files as needed including PARS, review of spreadsheets or sensitive meeting materials and financial or internal proposals for IT department. Including budget orders, new staff employment or HR request.

Assist Bureau Chief with transitioning new staff into their workplace environment.

Makes necessary arrangements for speaking engagements, travel arrangements, and for hearings, conferences, and meetings.

Trained, and mentored new temporary clerical staff and created training materials for phone coverage, which included filing, transferring, and performance review reported to their bureau chief or supervisors before working on the phones.

Implemented program shortcuts with manager approval for clerical staff for quicker processing, program accesses, and equipment needs in and out of office.

Improved overall office organization updating documents and procedures as given and managing bureau warehouse archives, files and secretarial sheets during absences for coverage and maintaining the front office in the bureau. This included reorganizing, archiving and moving Assistant Director Kevin Kratina in 2012.

Co-managed ALL supply areas and assisted manager in charge with scheduling maintenance, printer/mass mailing supplies and maintain three printer areas and handle technician call requests for our Multi-Function Printer RICOH 8001 machine.

Student Activities-Office Assistant

2009-2010 Camden County College, Blackwood, NJ

Managed the student front desk reception area.

Assisted the Director of Student Activities with any college related assignments or duties for Student Government and volunteered during college events as needed.

Organized and maintained all student information areas near the office and surrounding cafeteria.

Created and decorated themes for college events, fairs and holiday celebrations throughout the building.

Early Learning Center Teacher

2008-2009 Crème De La Creme, Mount Laurel, NJ

Taught curriculum and compiled lesson plans for the children's classes and chaperoned each class in session.

Prepared lunches, snacks, and kitchen duties including cleaning and sanitizing necessary areas for next shift.

Maintained the building cleanliness with routine cleaning schedules including but not limited to dusting, disinfecting, mopping, dish-washing, laundry, bathrooms and maintained Infant Room with all the proper materials and supplies for Infant care. Infant room would be cleaned when they are removed for an hour and properly sanitized before return.

Made parental reports for the day to keep parents involved on the curriculum growth, habits, behavior, and schedules of their children while at the center while increasing teacher parent relationships.

Cared for infants in the sanctuary and performed all necessary duties including but not limited to diapers, rash and skin irritation control, allergy prevention, trash, lunch and formulas, linens and beds, toys, cribs, stroller maintenance, safety procedures and play time.

Prepared all children for nap time and potty training and monitored children during recess while maintaining safety procedures before and after recess.

Taught and operated the child friendly Theatre class in the “Monkey Theatre”.

Sales Associate, Lead Greeter

2008 Aeropostale Inc, Cherry Hill, NJ

Greeted and engaged with customers in a sincere, friendly and timely fashion while determining their needs and recommended merchandise based on their preferences at time of visit.

Maintained knowledge of current sales, promotions, and store policies so that I could perform in a prompt and efficient manner throughout my shift.

Completed all cleaning, stocking and organizing tasks in assigned areas and dressing rooms.


2009-2010 Camden County College, Blackwood, NJ

Degree in progress

2002-2006 Lenape High School, Mount Laurel, NJ


Other Experience

Excellent Organizational Skills, Customer Relations Skills, Computer Skills-MS Office, GroupWise Email, NJEMS, Data Entry 60wpm +Database Management. Phone Coverage, 12-14 Line System and Hotline. Calendar and Meeting Scheduling, Typing, Filing, Archiving, mailing, electronic filing, scanning. Certified Mailing and Mail Logs, Equipment Management, Loans, Repair Inventory. Administrative Clerical Trainings for Temporary Employees and Leadership skills. Toner, Ink and Supply Surplus management and ordering. Planning and Coordinating events for state functions.


Available on request.

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