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BC Barbara Calatozzo

215-***-**** E: ac60w1@r.postjobfree.com

171 Levering Street, Philadelphia, PA 19127

Highly organized and detail-oriented Administrative Assistant with more than 20 years experience supplying thorough, organized administrative support to a number senior executives.

Experienced administrative professional well-versed in clerical, accounting and records management functions. Friendly and reliable team player with excellent judgment, strong critical thinking skills and good problem-solving abilities. Seeking a new professional challenge in a fast- paced environment.

PROFESSIONAL

SUMMARY

• Managing office

operations

• Excellent planner and

coordinator

• Program files

maintenance

• Legal administrative

support

• Conflict resolution

• Personable and outgoing

• Attendance record

management

• Customer-service

oriented

• Travel planning

• Delivering files

• Routing packages

• Deadline driven

• Accurate and detailed

• Meeting arrangements

• Speech typing

• Inventorying

• Database management

• Articulate and well-

spoken

SKILLS

ADMINISTRATIVE 08/2016 to 08/2018

ASSISTANT/SCANNER

University of Pennsylvania Philadelphia, Pennsylvania

• Assisted administrative team members with completing daily tasks in order to maintain a smooth workflow.

• Assisted senior administrative professionals with daily work tasks.

• Screened and sorted incoming mail, faxes, and

deliveries and routed them to the appropriate

personnel.

• Converted paper charts into digital files and uploaded them to EMR system.

• Provided general program information and assistance.

• Corresponded with clients through email, telephone, or postal mail.

ADMINISTRATIVE ASSISTANT 03/2016 to 08/2016

Coldwell Banker Preferred Philadelphia, PA

• Maintained a clean reception area, including lounge and associated areas.

• Assisted senior administrative professionals with daily work tasks.

• Received and routed business correspondence to

correct department or staff member.

• Reviewed incoming correspondence and determined

the action required and its priority.

• Sorted, received, and distributed mail correspondence between departments and personnel, including parcel packaging, preparation, and efficient shipping.

WORK HISTORY

TEMPLATE Standout FORMATTING Custom SAVE & NEXT TERMS & CONDITIONS PRIVACY POLICY CONTACT US

• Helped distribute employee notices and mail around the office.

• Answered and managed incoming and outgoing calls while recording accurate messages.

ADMINISTRATIVE ASSISTANT 07/1995 to 05/2015

John J. Hykel, Esquire Philadelphia, PA

• Oversee inventory activities, including materials monitoring, ordering or requisition, and supply stocking or re-stocking.

• Assisted administrative team members with completing daily tasks in order to maintain a smooth workflow.

• Supported program operations by preparing and

updated documents, reports and spreadsheets.

• Screened and sorted incoming mail, faxes, and

deliveries and routed them to the appropriate

personnel.

• Managed office supplies, vendors, organization and upkeep.

• Reduced overhead by taking on more responsibility with creative and administrative projects.

• Converted paper charts into digital files and uploaded them to EMR system.

• Helped distribute employee notices and mail around the office.

• Directed guests and routed deliveries and courier services.

• Cataloged and managed department records and files for prompt and efficient retrieval.

• Coordinated, scheduled and arranged meeting and

travel calendars, including business and social events.

• Indexed, cataloged and stored physical records.

• Processed accounts receivable and accounts payable.

• Checked accuracy and integrity of files and resolved errors.

• Answered telephone inquiries from clients, vendors and the public.

• Greeted numerous visitors, including VIPs, vendors and interview candidates.

• Input all documents into the records management

system.

• Composed and drafted all outgoing correspondence and reports for managers.

• Answered inquiries and addressed, resolved or

escalated issues to management personnel to ensure client satisfaction.

• Opened and properly distributed incoming mail.

• Scanned physical files into digital records.

TEMPLATE Standout FORMATTING Custom SAVE & NEXT

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