Administrative Assistant Office
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BC Barbara Calatozzo
215-***-**** E: **************@*****.***
171 Levering Street, Philadelphia, PA 19127
Highly organized and detail-oriented Administrative Assistant with more than 20 years experience supplying thorough, organized administrative support to a number senior executives.
Experienced administrative professional well-versed in clerical, accounting and records management functions. Friendly and reliable team player with excellent judgment, strong critical thinking skills and good problem-solving abilities. Seeking a new professional challenge in a fast- paced environment.
PROFESSIONAL
SUMMARY
• Managing office
operations
• Excellent planner and
coordinator
• Program files
maintenance
• Legal administrative
support
• Conflict resolution
• Personable and outgoing
• Attendance record
management
• Customer-service
oriented
• Travel planning
• Delivering files
• Routing packages
• Deadline driven
• Accurate and detailed
• Meeting arrangements
• Speech typing
• Inventorying
• Database management
• Articulate and well-
spoken
SKILLS
ADMINISTRATIVE 08/2016 to 08/2018
ASSISTANT/SCANNER
University of Pennsylvania Philadelphia, Pennsylvania
• Assisted administrative team members with completing daily tasks in order to maintain a smooth workflow.
• Assisted senior administrative professionals with daily work tasks.
• Screened and sorted incoming mail, faxes, and
deliveries and routed them to the appropriate
personnel.
• Converted paper charts into digital files and uploaded them to EMR system.
• Provided general program information and assistance.
• Corresponded with clients through email, telephone, or postal mail.
ADMINISTRATIVE ASSISTANT 03/2016 to 08/2016
Coldwell Banker Preferred Philadelphia, PA
• Maintained a clean reception area, including lounge and associated areas.
• Assisted senior administrative professionals with daily work tasks.
• Received and routed business correspondence to
correct department or staff member.
• Reviewed incoming correspondence and determined
the action required and its priority.
• Sorted, received, and distributed mail correspondence between departments and personnel, including parcel packaging, preparation, and efficient shipping.
WORK HISTORY
TEMPLATE Standout FORMATTING Custom SAVE & NEXT TERMS & CONDITIONS PRIVACY POLICY CONTACT US
• Helped distribute employee notices and mail around the office.
• Answered and managed incoming and outgoing calls while recording accurate messages.
ADMINISTRATIVE ASSISTANT 07/1995 to 05/2015
John J. Hykel, Esquire Philadelphia, PA
• Oversee inventory activities, including materials monitoring, ordering or requisition, and supply stocking or re-stocking.
• Assisted administrative team members with completing daily tasks in order to maintain a smooth workflow.
• Supported program operations by preparing and
updated documents, reports and spreadsheets.
• Screened and sorted incoming mail, faxes, and
deliveries and routed them to the appropriate
personnel.
• Managed office supplies, vendors, organization and upkeep.
• Reduced overhead by taking on more responsibility with creative and administrative projects.
• Converted paper charts into digital files and uploaded them to EMR system.
• Helped distribute employee notices and mail around the office.
• Directed guests and routed deliveries and courier services.
• Cataloged and managed department records and files for prompt and efficient retrieval.
• Coordinated, scheduled and arranged meeting and
travel calendars, including business and social events.
• Indexed, cataloged and stored physical records.
• Processed accounts receivable and accounts payable.
• Checked accuracy and integrity of files and resolved errors.
• Answered telephone inquiries from clients, vendors and the public.
• Greeted numerous visitors, including VIPs, vendors and interview candidates.
• Input all documents into the records management
system.
• Composed and drafted all outgoing correspondence and reports for managers.
• Answered inquiries and addressed, resolved or
escalated issues to management personnel to ensure client satisfaction.
• Opened and properly distributed incoming mail.
• Scanned physical files into digital records.
TEMPLATE Standout FORMATTING Custom SAVE & NEXT
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