Executive Assistant Office

Professional Summary

Skills

Work History

202-***-**** • **************@*****.***

Objective: Seeking employment as Office Manager or Executive Assistant of a reputable organization where I can make a qualitative difference through hard work and dedication. 15 years of administrative experience

8 years of HR/Accounting/Payroll, AR/AP/

Budgeting

8 years in Sales/Marketing

Database administration

Documentation and control

Organizational skills

Office Manager, 12/2004 to Current

AVC, Inc. – alexandria, Virginia

I worked at AVC, Inc. as full time and some time as part time. Provide high level administrative support to CEO & Management team. Maintain all aspects of the Executive's schedule, business and personal, arranging external and internal meetings with sufficient information.

Supervision of employees and transferring them on different work places as required. Preparing daily log sheet, Daily balance out and other accounting works Held oversight of office inventory activities, including ordering and requisitions, stocking and shipment receiving, maintained computer and physical filing systems. Established and developed highly-efficient and dependable administrative team by delivering ongoing coaching and motivation while providing opportunities for career acceleration through achievements.

Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of office personnel and activities. Recruited, hired, trained and supervised administrative office staff Prepared vendor invoices and processed incoming payments. Maintaining customers' data base and sales history Order and maintaining stocks and handling sales over internet Preparing daily log sheet, Daily balance out and other accounting works using Point of Sales Looking all administrative works

Performed daily clerical functions: phones, typing, filing, and customer Executive Assistant, 04/2008 to 06/2010

AAHRPP – washington, DC

Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.

Provide high level administrative support to CEO & Management team. Created expense reports, budgets and filing systems. Set calendar reminders/alarms at specific intervals prior to each appointment/meeting Screen phone calls and mails independently, reviews and evaluates items that require priority attention.

Set up the conference room with all materials for the Board meeting, Executive meeting or staff meeting. Correspond with Board of Directors, Founding members on behalf of President and update their information, any new contacts or changes Ordered all office supplies including ink cartridges, toner, and paper. Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.

Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.

Executive Assistant, 12/2005 to 03/2008

Vs Technologies, Inc. – Fairfax, VA

Directed administrative functions for the directors, principals, consultants and key managers. Created expense reports, budgets and filing systems. Since VST is an IT consulting company, prime responsibility is to market IT consultant ts and place them in different projects in US. Most of the jobs are done on Accounting works including maintaining and controlling all office expenditures, equipment and other financial expenses

Travel, booking and accommodation arrangement for the consultants Controls the workflow of the office, implements office procedures practices

Maintaining all consultant and clients database

Maintaining time sheets, leave records and issuing checks. Communicating over phones with Recruiters and consultants Fixing interviews with the end clients and feed back. Education

Order office supplies, equipments and furniture and arrangements for its regular maintenance and service

Performed daily clerical functions: phones, typing, filing, and customer other customer service Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

Executive Assistant, 09/1998 to 08/2003

GEI Hamon Industries Limited – Bhopal, India

Managed the Director's (Technical) complex and frequently changing travel arrangements and coordinated the pre-planning of trips.

Drafting and handling all correspondences independently; Collects and prepare information for use in discussions/meetings to include include external individuals (customers, investors, etc

Planning Director's daily calendar, business meetings and travel arrangements Conference Call and Meeting Planning- schedule meetings - contact hotel, sponsoring association to arrange for meeting space, food/beverage, audiovisual; responsible for getting the hotel/food. Responsible for sending out meeting notices to members; tracking meeting attendance and conference call participation, obtains final invoice and ensures it is correct and posts information for reimbursement on coalition member invoices, coordination and production of meeting materials Attend meetings on behalf of Director

Coordinating Company Head Quarter, sales department and other branches Preparing agendas, Minutes of Meeting with customers, Govt. Officials etc . Oredering and maintaining stock, office furniture, computers printers, stationary and other office supplies

Scrutinizing the contract documents, reports and other important documents. Preparing and monitoring of Status of Tender and assuring tenders are submitted before due dates or issuing Regret Letters to the concerned customers in case of non delivery of item High School Diploma

MGM High School - Bhilai

Bachelors or Commerce: Business Management

Bhopal University - Bhopal

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