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Management Manager

Rockville, MD
September 11, 2018

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Kaitlin Kimia

(E-mail) (Phone) 240-***-****

Summary of Skills

Experienced professional seeking a position utilizing my specialized skills in Commercial, Federal and DoD Contracts and Subcontracts management.

A success driven, self-motivated individual with superior organization, coordination, communication, time management, analytical and problem-solving skills.

An effective negotiator, motivator and team leader with the ability to manage multimillion dollar projects effectively; Prepared to meet new challenges and responsibilities; Knowledge and experience in interpreting Federal Acquisition Regulations (FAR), Defense Acquisition Regulations (DFAR), HHS Acquisition Regulation (HHSAR) and Veteran Affairs Acquisition Regulations (VAAR).

Contract management experience with Federal agencies such as DOD, DOA, DOJ, DOE, USAID, VA, FDA, USDA, NARA, NOAA, FBI, DHS, NCI, as well as HHS and its lower tier branches such as NIH, DMID, NHLBI, NCI, NCCAM, NEI, NIAID, NICHD, NIDCR, NIMH, NINDS, NIDCD, NIDA including extensive developed professional relations with Contracting Officers, Technical personnel, Principal Investigators and Sponsors.

Contract management experience with commercial companies such as Delloitt, General Dynamics, Rytheon, Boeing, BAE Systems, General Dynamics, Lockheed Martin, IBM, Motorola, Pfizer, Merck, AstraZeneca, Medimmune, Sanofi, Syneos, Leidos, SAIC, Lonza, Lupin, Sanofi, Allergan, Xcelience, Teva, AGTC, Covance, PPD, AbbVie, Parexel, BCG, Bayer as well as Non-profit organizations such as Henry M. Jackson Foundation, Melinda and Bill Gate Foundation, and a variety of national and international Universities and Educational Institutes.

Professional Experience:

Contracts Administrator – The Emmes Corporation, Rockville, MD 2015-Present

Responsibilities include management of domestic and international contracts from Pre-award to Post award through Close-out.

Having knowledge and experience of contracting concepts, contract interpretation and requirements, analyzing RFP, special provisions, terms and conditions protests, dispute resolution, ensuring contract compliance with applicable laws and regulations and internal company policies and procedures.

Responsible for reviewing and approval of technical and business proposals prior to submission.

Responsible for budget computation and maintenance in Deltek.

Prepare, negotiate and execute NDAs, Service Agreements, Software License Agreements, Work Orders, Task Orders, Consulting Agreements for FFP and hybrid contract types.

On all standard and nonstandard contracts, providing redlined recommendations and often negotiate directly with customer attorneys or procurement staff until consensus has been reached.

Ensuring that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation. Monitoring transaction compliance (milestones, deliverables, invoicing etc.)

Conducting contractual exchanges with scientific, technical, contracts, legal, finance, and business development staff.

Preparing contract summaries and providing management with complete, current and accurate data by reporting progress on contract activity, together with recommendations for management action/decision.

Providing guidance on contract matters to project management or other operational staff, including training to new project managers and other employees in contracting practices and procedures.

Developing and implementing procedures for contract management and administration in compliance with company policy. As appropriate, contribute to or influence company policies.

Monitoring compliance by company employees with established procedures. Identifying areas of recurrent pressure.

Influencing and collaborating with Finance to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing and discounting policies, export controls etc. may include ‘financial engineering’ and understanding /evaluating economic impact of terms and term options.

Selected by General Counsel, Senior Executives staff and Officers to drive significant projects and company initiatives to completion, leveraging the resources and expertise of multiple departments

Assisting General Counsel and CFO with special projects as requested such as drafting Contract Department core processes and Process flow.

Member of advising committee and Contract Department Representative for various corporate policy updates, providing input for the overall objectives and goals for the organization.

Monitoring and reporting project status including budget, invoices, scope, period of performance and cost modifications.

Maximizing business revenue and profitability by pro-actively negotiating favorable terms & conditions of high value contracts to comply with internal and external controls.

Working across multi-disciplined teams to ensure contractual obligations can be met.

Capable of establishing and managing negotiation strategies and financial requirements, performing business risk assessment and mitigation plans, conducting negotiation of contracts requiring a high degree of negotiation expertise and execute proposals and contracts.

Sr. Contracts Administrator – ABL, Inc. Rockville, MD 2011-2015

Reported to the Director of Contracts and Finance, responsibilities included cradle-to-grave actions starting from Pre-award to Post-award.

Managed Federal and Commercial contracts within Biotechnology industry including Biomanufacturing and Immunobiology from RFP, RFQ, RFI to proposal preparation, submission, negotiation, contract award, to contract close-out.

Acted as center of competence and excellence within ABL as a company-wide business advisory resource.

Resolved complex business and contractual problems and provided strategic guidance to Sr. Management to ensure compliance and ethical business practices are consistent with company policies, procedures and goals as well as Federal Government regulations and legal requirements.

Negotiated a broad range of issues that arise in the context of contractual transactions (e.g. indemnification, limitation of liability, confidentiality, security, Data Rights).

Prepared, reviewed and negotiated Firm Fixed Price and Cost Reimbursement Contracts, Subcontract, Task Orders, Teaming Agreements, Service Agreements, Material Transfer Agreements, Non-disclosure Agreements.

Managed multimillion, multiyear, multi option, task based contracts with IDIQ, FFP, Cost Reimbursement, Time & Material, Labor Hour and hybrid contract types as well as Basic Agreements, Basic Ordering Agreements, and Blanket Purchase Agreements.

Prepared, reviewed and negotiated Modifications (type, scope, change orders, considerations, options), and Equitable Adjustments. Negotiating intellectual property clauses, technical Data Rights.

Effectively created, reviewed and revised all corporate agreements and Forms as needed.

Performed market research, risk analysis, preparing quality Request for Proposals and quotes and Statement of work review and revision

Conducted exchanges with Offerors, scientific, technical, contracts, legal, finance, and business development staff

Subcontractor and consultant Selection evaluations, cost & price analysis, price negotiation and establishing price fair and reasonableness.

Prepared Procurement Decision Memorandums, obtained Contracting Officer Approvals (COAs), reviewed, negotiated and executed SF26s and OF 347s, Closeouts.

Prepared Small Business Subcontracting Plan.

Provided contractual and business process training and recommendations to internal and external Senior Management staff including Directors of QA, QC, Manufacturing, Regulatory, Project Management, Investigators and Finance

Drove significant projects and company initiatives to completion, leveraging the resources and expertise of multiple departments.

Created and revised policies and procedures to ensure alignment with company and Federal Government.

Provided training to new employees and cross functional groups on various federal and commercial contract processes and compliance-related topics, such as FAR and business ethics rules, Organizational Conflicts of Interest (OCIs), revised Standard of Procedure documents.

Established and administered company contracts process to promote accountability and maintain standards.

Interfaced with clients, vendors, and auditors on resolving complex contractual and legal issues.

Provided periodic internal and external reporting on project status, costs and milestones. Worked with interdisciplinary teams ensure contractual requirements, deliverables and timeliness. Identified and prepared reports for Government Furnished Properties (GFP). Invoice approvals and budget status monitoring. Maintained accurate contract hard copy and soft copy repository and logs.

Member of the advising committee for corporate software and system upgrades.

Deputy Contracts Manager - Unicom Government, Inc. - Herndon, VA 2009-2011

Responsibilities include cradle-to-grave contract and subcontract management of IT Solutions & Services for Federal, Commercial, Department of Defense, State and Local, Intelligence Community, Healthcare IT industries and telecom sectors.

Supported Senior Contracts Manager with supervising 11 employees. Responsible for training new employees and cross departmental staff.

Manages actions for multimillion, multi-award Prim contracts and subcontracts per FAR, VAAR, DFAR,

Worked closely with COs, CORs and technical staff of Federal and DoD agencies such as DOE, DOJ, FDA, USAID, NARA, VA, NOAA, USDA, HHS, FBI, DHS and their lower tier branches.

Pre-award responsibilities: Interpreting RFP requirements; Review, revision and approval of SOWs, business proposals and cost & pricing; timely proposals submissions; vendor selection; Structuring, negotiating and executing a broad range of complex government and commercial IT and related agreements for prime contracts (SF32s), subcontracts, NDA, TA, CA, MSAs; Preparing and monitoring risk mitigation strategies.

Post-award activities include overseeing and management of contract life cycle for Information Technology contracts and subcontracts in the areas of Enterprise architecture, system integration and modernization, data management, cloud computing services. Managing multimillion, multiyear, option contracts as well as unique or stand-alone IT contracts, IDIQ, FFP, Cost reimbursement, T&M, Labor Hour, including hybrid contract types. Basic agreements, Basic Ordering Agreements, Blanket Purchase Agreements as well as modifications and change orders based on GSA, GWAC, ITESS 3H, SWEP, EAGLE II vehicles.

Responsible for compliance with company policies and procedures.

Providing contractual rights and obligations advice as well as conflict resolution and key business risk management to Senior management, capture managers, program/project managers, client executives, sales managers, finance mangers, bids and proposal team and external clients as well as external and internal auditors.

Guided, directed, and evaluated the activities of contract personnel at various labor grades involved in bid/proposal efforts, and the negotiation.

Overseeing Small Business Concern procurement consideration, goals and compliance.

Overseeing Government Furnished Properties (GFP) reports.

Interfacing with clients and vendors on contractual issues for resolution of complete key issues

Revising and enhancing standard contract templates in accordance with identified business and federal and commercial needs.

Direct involvement in evaluation, selection and hiring new employees, evaluation for promotion, bonuses and awards for employees as well as performance issues, education and development goals.

Additional duties include: Working with Chief Counsel, corporate attorneys and outside counsel on litigation cases, complex conflict resolutions and COI matters.

Member of the advising committee for corporate software and system upgrades.

Contracts Manager - INSTOS, Inc. Rockville, MD 2008-2009

Reporting to Senior Director of Contracts and Procurement, responsible for establishing the Contract Department from ground up including but not limited to drafting job descriptions, interview, evaluation, and selection of qualified contract and procurement staff. Drafting contracts process & procedures and procurement planning manual. Drafting and documenting business processes, ownership and signature authority guidelines. Developing and documenting business and contracts standards, operating procedures for contract initiation, administration, and management. Drafting templates for Consulting Agreements, NDAs, TAs, POs, Risk Matrix, federal and commercial Master Subcontracts, Master Service Agreements, Reps and Certs, and standard Forms and Memorandums.

Overseeing cradle-to-grave activities such as market research, source selection, identifying policies and procedures for preparation of acceptable procurement request packages, price negotiations, terms and conditions negotiations, RFPs, RFQs, RFI, proposals award memorandums, task order awards, modifications, and close-out activities.

Management of complex ID/IQ multimillion, multi-agency with, multi option and multi task contracts for Department of Defense, Department of the Army, Army National Guard, Veterans Administration, and commercial clients.

Monitoring compliance with applicable regulations, such as DFAR and FAR; Interpretation of federal statutes and regulations. Provided guidance to Ethics and Compliance office, provided training to functional groups on various compliance-related topics, such as DFAR and FAR, business ethics rules, organizational conflicts of interest (OCIs)

Resolving complex contractual problems and providing strategic guidance to Senior staff. Monitoring procurement orders and activities. Managing business and contractual risks. Ensuring legal compliance, and consistency with internal processes. Structuring, drafting, negotiating and executing a broad array of federal and commercial IT and non- IT-related agreements.

Worked closely with program/project managers, engineers and technical staff on program work plans, timelines and budget for implementing information technology and business solutions.

Developed and implemented contract win and extension strategies; Responsible for winning and extending contracts, maximizing the value of company assets.

Prepared array of contractual and budget reports to senior management.

Assembled master contract repository.

Contract Administrator/Executive Legal Assistant - HMSHost Corporation- Bethesda, MD 2004-2008

Reporting to Senior Vice President/Chief Counsel, responsible for administration of national and international contracts including Canada, Europe, Asia-Pacific; Reviewed broad range of contracts such as Labor contracts, Procurement/Supply Chain, Commercial Lease, Intellectual Property, Lease and license agreements as well as Confidentiality, Regulatory, Compliance, Franchise, and Collective Bargaining agreements; Prepared and negotiated modifications; Administration of Class Action litigation defense, Employee litigations, Arbitrations, EEO charges and complaints; member of Corporate Governance team; Conducted Legal and due diligence research

Legal liaison between HMSHost and outside legal firms.

First point of contact for corporate communications with Senior Executive Management; Prepared corporate drafts to Counsels, Government Agencies and Sates authorities; Prepared monthly legal case reports, contractual and budget status reports for General Counsel and CEO.

Worked with internal/external audit groups; Worked with outside Counsel and consultants on litigation cases, representing company in civil litigation matters and other sensitive legal, business and immigration issues: Initiated and closed successful projects and plans with Government entities, Airport Commission staff, and city governments; Prepared legal invoices for payment process; Maintained soft and hardcopies of master contracts and legal cases.

Worked with General Counsel on special assignments such as acquisition of domestic and European companies.


Network Systems Engineer- Digital Corporation, Inc.

BA- UMUC (ongoing)


Federal Contracting FAC- C Level 1- Management Concepts

Contract Terms & Conditions- NCMA

Trending Developments in Government Contract Compliance and Cybersecurity- NCMA

Ethical Reasoning- James Madison University

Key Contract Terms and Conditions- Public Contracting Institute

New President, New Congress: Federal Industry Outlook in the Trump Era- Public Contracting Institute

The Duty of Confidentiality for Private & Organizational Counsel- Public Contracting Institute

Leadership, Finance, Communication, Customer Service and 19 additional Certifications- PeopleSoft

Project Management Certification- Global Knowledge

Microsoft Project Certification- Digital Corporation


Excellence Award Recipient-ABL

Monetary award for Commitment to Excellence in teaching, learning, and leadership- Montgomery County District Court

Shooting Stars Award Recipient- HMSHost

Monetary award for excellence in service- HMS Host

Unsung Hero Award Recipient- Unicom

Monetary award for Exceptional Contributions, Work Proactively and Cross-functionally- Unicom

Computer Skills:

Microsoft Excel, Word, PowerPoint, Microsoft Visio, Outlook, PeopleSoft, Sales Force, Unanet, Deltek, Westlaw



Contact this candidate