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Office Administrative Assistant

Location:
Stone Mountain, Georgia, United States
Posted:
September 12, 2018

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Resume:

Krishell

Coleman

Personal info

Phone:

470-***-****

Email:

ac606y@r.postjobfree.com

Address:

Georgia 30083

Skills

Building Engines

Oracle

Angus

MS Office

MoverBase

PDP System

Oasis

Professional Summary

Tenured administrative professional with extensive experience providing support to the Chief Executive Officer of a multi-million-dollar organization. Analytical, detail-oriented leader adept at multitasking within a fast-paced environment. In-depth knowledge of standard office procedures, software, and machines; proficient use of Microsoft Office Suite, scheduling software, the internet, and database software. Notary with 10+ years in the music promotion industry working with band managers/artists in scouting and securing appropriate venues. Adept at negotiating fees and publicizing events (radio, television, Internet, print media) while ensuring that artists have everything needed, from lodging to sound checks. Possesses working knowledge of entertainment contract guidelines governing promoter fees, sound check dates/times, length of performance/s and other performer-specific demands.

Employment history

Public Relations/Marketing, MetroBoyz Entertainment. Atlanta, Georgia Jan. 2009 – Present

Design and implement efforts to publicize events and promote sponsorships. Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.

Maintain records of event aspects, including financial details. Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

Evaluate and select providers of services according to customer requirements. Review event bills for accuracy, and approve payment. Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.

Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.

Organize registration of event participants.

Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.

Inspect event facilities to ensure that they conform to customer requirements. Confer with staff at a chosen event site to coordinate details. Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise. Hire, train, and supervise volunteers and support staff required for events. Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.

Develop event topics and choose featured speakers. Office Manager, Georgia Premier Logistics. Atlanta, Georgia May. 2018 – Present

Assist customers with their moving request whether residential or commercial Create, maintain, and enter information into MOVERBASE system Dispatched movers/foreman/drivers to job to complete move which includes packing and unpacking

Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

Maintain scheduling and event calendars

Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.

Schedule and confirm appointments for clients, customers, or supervisors Claims Specialist, Goldfein Claims (Contractor). Alpharetta, Georgia Mar. 2018 – May. 2018

Refer questionable claims to investigator or claims adjuster for investigation or settlement.

Assist clients with vehicle total loss claims by entering their total loss claim into the system.

Uploaded the necessary claims documents into the Oasis claims system Create, maintain, and enter information into databases Tenant Service Coordinator, The Simpson Organization (Contractor). Marietta, Georgia

Jan. 2018 – Mar. 2018

Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, and written correspondence especially to tenants, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant service calls

Assists with billing, rent collection, and other tenant charges in compliance with lease agreements. Does coding and processing of invoices, data entry into the accounting systems, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors to set them up in accounting system

Acts as an effective liaison between tenants and building engineers, security and housekeeping by communicating proper information and ensuring tenant requests are responded to in a timely and professional manner Ensures that the telephone is answered within two rings with the standard office greeting

Greets guests and visitors to the management office and effectively deals with their concerns by exhibiting a professional, mature, courteous, gracious and efficient manner

Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, written correspondence especially to tenants, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant service calls Notary

Schedule and confirm appointments for clients, customers, or supervisors Administrative Assistant, UPS (Contractor). Roswell, Georgia May. 2016 – Nov. 2016

General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types.

Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis.

Asst. Property Manager, Daniel Corporation (Contractor). Atlanta, Georgia Oct. 2015 – Nov. 2015

Responsible for being the first point of contact for both landlords and tenants and for ensuring that each tenancy runs smoothly from start to finish. Providing advice and assistance to letting agents and potential clients. Dealing with any property maintenance requirements.

Ensuring that all property team members are working to the required standards. Managing suppliers and third party contractors.

Providing great service to clients.

Preparing for the start of a tenancy

Acts as an effective liaison between tenants and building engineers, security and housekeeping by communicating proper information and ensuring tenant requests are responded to in a timely and professional manner Dealt with general tenancy related queries.

Administrative Assistant, Fairlead Commercial Real Estate (Contractor). Atlanta, Georgia

Feb. 2015 – Sep. 2015

Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.

Receive and place telephone calls.

Assists with billing, rent collection, and other tenant charges in compliance with lease agreements. Does coding and processing of invoices, data entry into the accounting systems, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors to set them up in accounting system

Make copies of correspondence or other printed material Prepare and distribute invoices to bill clients or pay account expenses. Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients. Draft and type office memos. Provide information about company, such as location of offices (corporate office), or services provided.

Update/Maintain tenant listing for both buildings. Schedule and confirm appointments for clients, customers, or supervisors Tenant Service Coordinator, Atlanta Property Group. Atlanta, Georgia Sep. 2014 – Jan. 2015

Investigate complaints, disturbances and violations and resolve problems following management rules and regulations.

Act as liaisons between on-site managers or tenants and owners. Confer regularly with community association members to ensure their needs are being met.

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Answer telephones, direct calls, and take messages. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. Complete and mail bills, contracts, policies, invoices, or checks. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail. Complete work schedules, manage calendars, and arrange appointments. HR Assistant, Blinq Media. Atlanta, Georgia

Feb. 2014 – Nov. 2014

Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards. Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems. Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization. Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits. Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.

Conduct exit interviews to identify reasons for employee termination. Provide terminated employees with outplacement or relocation assistance. Contract with vendors to provide employee services, such as food service, transportation, or relocation service.

Executive Suites Office Assistant, Crowne Virtual Office Suites. Atlanta, Georgia

Mar. 2012 – Feb. 2014

Responsible for answering phone for over 30 clients Pick up and deliver the mail Provides work instruction and assists employees with difficult and/or unusual assignments Assisted clients with the overall function of the office. Provided administrative services for clients at our virtual office. Develops, coordinated, and monitors communications, marketing, public relations, and/or involvement programs for a department or agency and develops strategic communications plan

Make copies of correspondence or other printed material Manages the calendars of clients, as well as organizes necessary business travel arrangements.

Administrative Assistant, Duke Realty. Duluth, Georgia Dec. 2007 – Jan. 2010

Supported various departments with assistance on various tasks from typing to receptionist duties

Coordinate the repair and maintenance of office equipment Answer all incoming calls and handle caller's inquiries whenever possible Re-direct calls as appropriate and take adequate messages when require; coordinated local office with delivery of office supplies which included break room supplies Handled all incoming and outgoing mail which included FedEx/UPS/Freight Scheduled and coordinated travel to home office for local Executives, etc. Executed a service ticket when office equipment was not operating Open and date stamp all general correspondence

Education

University of Phoeniz (online), Phoenix, AZ

Bachelor of Information Technology, Information Technology, Jan. 2015 Central Texas College, Ft. Greely, AK

Associates Degree, General Studies, May. 1994



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