Administrative Assistant Sales

Carolyn Mills

Tucson, AZ *****

520-***-**** – Home, 610-***-**** – Cell

**********@*****.***

SUMMARY

Experienced Senior Assistant with strong administrative skills which include the ability to work with minimal supervision, technically skilled in all Microsoft Office applications, experienced in handling confidential records and sensitive information. Possess a commitment to customer service, accuracy and attention to detail in a fast-paced environment, i.e., Sales and Marketing. Additionally, have very strong verbal and written communications skills. Highly skilled in coordinating corporate events.

EMPLOYMENT HISTORY

April 2018 – June 2018

TEP

Administrative Assistant / IT – Contractual

Provided comprehensive support to the It Department with particular interest in the following areas:

--Monitoring and updating departmental organizational chart

--Orchestrating scheduled monthly meeting via Outlook/Word

--Compiling input and generating recognition of employees for Gold Star distinction

--Manage/negotiate many weekly catering needs

--Monitor and update department regarding Fleet issues

--Extensive monitoring and ordering of office supplies

April 2016 – December 2017

Banner University Medical Center

Administrative Assistant/Radiation-Oncology

Responsibilities included but were not limited to supporting two attending physicians and seven physicists in an environment where the parts were always “moving” therefore flexibility was in high demand.

--Ensuring consistent and acutely pristine preparation of a Daily Schedule which provided time

management and premier patient care

--Generation/creation of the monthly Call Schedule that provided a monthly (in advance)

birds-eye view of monthly schedule of Attending and Resident physicians, physicists,

therapists and dosimetrists; being ever conscience of exceptions and variables, i.e., vacations,

professional days, convention attendance while assuring coverage for the absent physician to

ensure patient care

--Giving extreme attention to many daily emails and responding appropriately

--Scheduling meetings internally and externally with video conferencing to an off-site clinic

--Accurately tracking my team’s attendance/time management categorically, which directly

impacted payroll

--Tracking the physicians/physicist Educational Appropriation Funds

--Integral contributor to departmental special events

--Processing travel expenses for reimbursement

--Maintenance of HIPPA standards regarding patient information; confidentiality/treatment

plans, etc.

Carolyn Mills

Page Two

January 2013 – Present

Xeridiem Medical Device

Executive Assistant to President

Responsibilities included, but were not limited to supporting the President and his Leadership Team, particularly the HR Director, in the following manner:

--Time Management by assuring accuracy of all related aspects to meetings, in-house and outside

--Safeguarded his availability by call-screening and re-routing

--Managed all aspects of travel

--Attended Leadership Team Meetings and generated/distributed notes

--Performed site-inspection of off-site properties, negotiated pricing and arranging all details

to ensure a successful outcome

--Coordinated all corporate events

--Ambassador for all company supported initiatives, i.e., SunTran Programs, Casa de los

Niño’s, support for tragedies both locally and world-wide. Extensively used “All

Users” emails to inform update and cheer on

--Hosted visiting guests with catering coordination; giving attention to dietary restrictions

--Tracked and distributed Business Development potential customers

--Tracked and filed NDAs for suppliers/customers

--Responsible for ordering all office supplies

--Greeted, signed in and hosted all visitors/applicants/vendors

2011 – 2013

Tattoo Manufacturing International

Executive Administrative Assistant to CEO and President

Provide comprehensive support for the President and CEO of world leader in FDA regulated temporary tattoos. Responsibilities include but are not limited to:

--Manage CEO’s calendar and proactively eliminate conflicts; screen all calls and handle with

discretion

--Attend to all his administrative needs; document creation, (responsible for all “All Users”

communications, i.e., company recognition, notices; generate “Ouote”), manage contacts, track

itinerary for Executive Team

--Track daily sales

--Meet and greet all guests and applicants; coordinated all tours of facility

--Coordinate all events for company, on-site and off

--Acted as Facilities Coordinator

--Responsible for mail opening and distribution of all company mail

2008 – July, 2009

McNeil Pediatrics, a Johnson & Johnson Company

Senior Administrative Assistant, Sales

Provide comprehensive support for the National Field Sales Director by completing tasks that allowed him to focus his time and talent to strategically lead a sales force of over three hundred. This responsibility interfaced with many levels of management as well as internal and external customers.

--Time management through Outlook, secure travel arrangements, organize company meetings

--Set up Live Meetings and various audio/video links with management team

--Effectively liaise with management team through verbal and written communication

--Liaise with Regional Office Coordinators to gather & coordinate information

--Generate weekly Vacancy Report; track new hires, transfers, terminations

--Work cooperatively with Marketing brand team

--Skilled using inter and intranet systems

--Be an active advocate for of Health Care Compliance standards

Carolyn Mills

Page Three

2006 – 2007

McNeil Pediatrics, a Johnson & Johnson Company

Region Office Coordinator, Institutional and Pediatric Sales

Executed all administrative functions for two Regional Business Directors including, but not limited to:

--Managing the entire on-boarding process for new hires/transfers/terminations; a highly

detailed and exacting fail-proof system

--Completing multiple tasks requested by Field District Managers and Representatives

and serve as a communications liaison across all management levels

--Coordinate Outlook calendar

--Proficient use of multiple internet and intranet systems daily for: processing expense reports,

coordinating travel, purchasing products and services, processing medical meetings and

speaker programs, accessing ViewPoint, a field alignment and demographics tool

--Generate monthly reports; vacancy, District Manager Field summary

--Meeting planning

--Create PowerPoint presentations

May 2006 – June – 2006

McNeil Specialty Pharmaceuticals, a Johnson & Johnson Company

Senior Administrative Assistant

Comprehensive support the VP of Strategic Marketing

2003 – 2005

Dermik Laboratories (Pharmaceuticals – Division of sanofi-aventis)

Senior Administrator

Comprehensive administrative support for Sr. Director of Marketing and eight direct reports

2002 – 2003

Stellar Scientific Resources (Division of McCallion Group – Staffing, Recruiting)

Front Desk Administrative Assistant

Supported Recruiting Director and staff administratively

1985 – 2001

McNeil Consumer Healthcare, a Johnson & Johnson Company

Region Office Coordinator, Professional Sales

Coordinated and executed all administrative and operational functions of the Regional Sales Office, supporting three Regional Business Directors, including, but not limited to:

--Communications liaison between directors and management teams, vendors and

inside/outside customers

--Maintained reports/compilation and distribution to field sales and in-house personnel

--Prepared and processed expense reports

--Maintained and negotiated all contracts for pricing and services for all office equipment

and outside services

--Paid all Regional office invoices through (PACT, Purchasing & Accounts Payable

Common Technology)

--Planned and coordinated meetings/travel for 10 – 200 attendees, including site inspections

--Prescreened employment candidates and processed new hires and terminations

--Managed general filing system for all regional personnel

COMPUTER SKILLS – Word, Excel, PowerPoint, Outlook

EDUCATION – Graduate of A. D. Eisenhower High School, Norristown, PA

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