Administrator, Secretary, Payables/Receivables - Microsoft Office
Resume:
DENISE L. HILL
***** ****** **** ****, ********, MD 20621
(C) 301-***-****
E-Mail: ac5zyh@r.postjobfree.com
Education: Medical Terminology, Fall 2016, College of Southern Maryland
October 24, 2016 - December 10, 2016
Principles of Accounting I, Fall 2004, Principles of Accounting II,
Winter 2005, College of Southern Maryland
Introduction to Microsoft Office ’97 software Including: Windows’ 95,
Word, PowerPoint, Excel and Access, College of Southern MD,
February 20, 1999 through March 20, 1999
Word Perfect Level I and Advanced Word Perfect 5.0, Prince Georges Community College, July 20, 1990 through August 1, 1990
Z-Best Wallcoverings, Inc.
10641A Trinity Church Road, Charlotte Hall, MD 20622
Experience: May 2006 – Current
Administrator/Secretary: Use of Microsoft 2016 with Windows 10, Adobe, and Outlook, Obtaining Security Clearance, Background Checks/E-Verify, Certificates of Liability Insurance, O & M Instructions, leed documentation, material safety and data reports, flame spread reports, preparing Letters of Warranties, Contracts and Scheduling meetings. Contacting fabric manufacturers regarding placement of orders. Contacting foremen and field workers regarding weekly payroll hours. Routing incoming calls for eight in-house employees, preparing and receiving courier packages, ordering office supplies.
Accounts Receivables: Obtaining Partial and Final Affidavits of Lien Releases and acceptance of authorized payments. Preparing Schedule of Values through Excel. Creating and adjusting Subcontractor Requisitions for Payment and Applications for Payment through Microsoft Access 2006 /AIA Subcontractor– Requisitions. Posting and tracking client payments through Microsoft Access, contacting clients regarding open account balances.
Mattingley-Gardiner Funeral Home, P.A.
41590 Fenwick Street, Leonardtown, MD 20650
Experience: October 2005 – May 2006
Secretary: Responsible for contacting and obtaining signed death certificates from hospitals and doctors’ offices, preparing and filing death certificates with St. Mary’s Health Department, preparing documentation with use of Word for funeral directors, families, and the Department of Social Security, obtaining military honors for veteran’s, creating bookmarks, register books, obituary’s and prayer cards, obtaining clothing, pictures and payments from family members, filing and maintaining contract information.
Receptionist: Responsible for routing in-coming calls, scheduling appointments for families, obtaining information from families, hospitals and police department concerning death calls.
Kratz, Quintos, & Hanson, LLP
1420 K Street, NW, Suite 400, Washington, DC 20005
Experience: August 2000 – October 2005 / Experience: December 1993 – April 1997:
Accounts Payables: Researches daily vendor and client invoices with purchase orders, posting invoices by specified client matter numbers, creating reports for Open Payables and issuing payment through auto-check writer system, posting and researching charges from use of Patent Office Deposit account, daily and payroll deposits, petty cash withdrawals, issuing and posting petty cash. Balancing deposit account and CPA statements. Posting foreign agent and client billings into Accounts Payables, issuing checks for same. Posting maintenance annuities for Pittsburgh Office and forwarding. Entering client debit notes with attorney and office breakdowns, reviewing breakdowns for maintance fee charges for firm, CPA, and Patent and Trademark Office by use of 10-key adding machine. Responsible for creating client debit notes from pre-bills, posting attorney’s time, government fees, and disbursements, through use of automated billing system. Responsible for issuing checks for Patent and Trademark Office filings. Creating spreadsheets with weekly payroll and 1099’s through Excel. Creating and responding to client or vendor queries, filing, facsimiles and updating vendor listings.
Accounting / AR – Assistant: Responsible for running diagnosis and nightly backup; issuing partner draw checks; posting and making payroll deductions, running totals on payroll worksheets, transferring funds, and posting adjustments; posting adjustments for bank service charges and wire transfers; making daily deposits; sending out monthly reminder statements; entering new clients; preparing and running five weekly reports and ten monthly reports for partners and supervisor.
Debit Note Processor: Processing daily client debit notes through use of Kara system, Corel Word Perfect 8 for Windows, Excel and 10-key adding machine, filing, tracking of debit notes, Accounts Receivables adjustments on debit notes for attorney allocations, and minor expenses, preparing and mailing client statements.
Secretary: Responsible for docketing for two attorneys, using Word Perfect 5.1 to forward Filing Receipts, Assignments, Notice of Allowances, Extension of Times, creating debit notes, reminder letters, facsimiles and filing.
Levy, Zito & Gradinetti
1725 K Street, NW, Suite 1401, Washington, DC 20006
Experience: October 1990 – November 1993:
Administrator/Secretary: Uses WordPerfect 5.1 for creating letters and invoices for forwarding legal documents; types correspondence from handwritten notes and/or uses a Dictaphone machine; prepares forms and forwards charts to Copyright Office; prepares documents to be filed with the U.S. Patent and Trademark Office including: assignments, declarations, responses, amendments, information disclosure statements, 1449 forms, docketing and ordering of company supplies. Responsible for routing in-coming calls. Scheduling travel arrangements, meetings and other business relations, acting as liaison with clients, customers and couriers.
Bookkeeper: Responsible for making daily deposits, updating check register by reconciliation by use of Quicken 3; has authority to write and sign company checks; traces in-coming wire, orders foreign drafts for payment of agents bills, updating accounts receivable and accounts payable, sending out monthly reminder statements, responsible for calling in and setting up payroll for new employees, has authority to sign employee paychecks.
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