Executive Assistant Administrative
Resume:
J O S E P H L E G A R D A
* * * * * h i t n e y M e s a D r i v e
H e n d e r s o n, N V 8 9 0 1 4
l e g a r d a . j o s e p h @ g m a i l . c o m
C A R E E R S U M M A R Y
15+Years Executive Assistant, 15+Years Administrative Assistant, 10+ Years Technical R O L E S
Executive Assistant, Executive Assistant - Senior, Administrative Assistant - Senior, Administrative Assistant / Secretary, Administrative Assistant / Secretary - Junior, Customer Service Representative, Data Entry Clerk - Senior, Data Entry Clerk, Desktop Publisher, Document Controller, File Clerk, Front Desk Coordinator, General Office Clerk, Mailroom, Marketing Assistant, Medical Administrative Assistant, Office Assistant, Project Assistant, Quality Assurance Specialist, Receptionist, Sales Assistant I N D U S T R I E S
Construction (General), Construction (Subcontractor), Construction (Heavy), Petroleum Refining, Hedge Fund, Investment Companies, Tax Preparation, Retail (Clothes & Access), Technology Consulting, Brokerage, Insurance (Health), Insurance (Life), Insurance (Casualty), Insurance
(Other), Insurance Agents/Brokers, Retail (All Other), Computer Programming, Service Companies (Misc.), Restaurants, Advertising, Marketing Consulting Services, Bookkeeping Services, Big 4, CA Firm - Big 5, CA Firm - Other, CPA Firm (Big 4), Communication Services P R O F E S S I O N A L S K I L L S
Typing over 60 WPM, Dictation / Dictaphone, Grammar, Travel Arrangements, Scanning, Conference Call Coordination, Scheduling Apt / Calendar Management, Compose Correspondence, Event Planning, Internet, FAX, Conduct Meetings, E-Mail, Proposals/RFPs, Mail Processing, Files, Drafting, Editing, Copying, Collating, Proof Reading, Prepare Presentations, Coordinate Meetings, Expense Reports, Report Generation, Basic Office Skills, Personnel File Maintenance, Order Office Supplies, Conference Room Setup and Cleanup, Memos, Purchasing, Order Entry, Records Maintenance, Shipping and Receiving, Alpha over 10,000 kph, Numeric over 10,000 kph, Switchboard Phones over 31 Lines, Bindery Printing Projects, Pricing, Estimating, Micro Film, Authorizations T E C H N I C A L S K I L L S
PLATFORMS HARDWARE SOFTWARE/PROGRAMS
WINDOWS 95, 98, 2000, XP, HOME IBM ADOBE ACROBAT ADOBE ILLUSTRATION ACCESS WINDOWS PROFESSIONAL, VISTA, 6, MAC ADOBE PAGEMAKER APPLE WORKS EXCEL Windows Enterprise, 7, 8, RT NEXT CORELDRAW COREL WORDPERFECT OUTLOOK Mac OS X UNIX FILE MAKER PRO LOTUS 1-2-3 OUTLOOK EXPRESS NETWORKING COMPAQ SERVER, HP SERVER LOTUS NOTES LOTUS SUITES MS PROJECT CISCO ROUTER TSO / AS 400 MS OFFICE MS BACK OFFICE POWERPOINT LAN/WAN LINUX/UNIX MS WORD WORDPERFECT MS PUBLISHER TELEPHONY FIREWALL PEACHTREE PC ANYWHERE PHOTOSHOP ETHERNET QUARKXPRESS QUATTRO PRO BY COREL QUICKBOOKS RIP/RAS/SNMP LANGUAGE QUICKEN QUICKEN TURBO TAX WINFAX NOVELL DOS ACCPAC COBOL HTML/FRONTPAGE
WINDOWS NT QBASIC SMARTSUITE MICROSOFT WORKS SCHEDULER PLUS TOKEN RING C, C++, BORLAND C++ INTERNET EXPLORER NETSCAPE ILLUSTRATOR TCP/IP WINDOWS MAINFRAME CLARISWORKS FOXPRO DBASE
SAFARI FIREFOX NETSCAPE
OPERA CHROME MOSAIC
ADOBE PRO MS SCHEDULER PEOPLESOFT
QUICKBOOKS PRO QUICKBOOKS ENTERPRISE QUICKBOOKS ONLINE W O R K E X P E R I E N C E
Self - Employed 04/2016 – Present
Chicago, IL Compensation: $ Hourly
o Accounting, Personal Assistant, Marketing, Lyft Driver and Caregiver Executive Assistant at FP Mailing Solutions 07/2015 – 04/2016 Addison, IL Compensation: $ Hourly
o Assisting CEO with Travel, Calendar, Meetings, Reports (Daily, Weekly, Monthly and Month End), etc. o Setting Up New Dealers, Transferring of Dealers, Cancelling Dealers, etc. o Setting Up, Organizing and Minute Taking of Meetings such as DRC, QBRM, Monthly Directors Meeting, Managers Meeting, etc. o Managing Databases and Updating in Excel, Navision, MEQI, Website, etc. o Use of QuickBooks Premier for Dealers Pre 2014 and CRM for New and Existing Dealers Post 2014. Page 2
Multitudinous Positions at Various Organizations 07/2012 – 07/2015 Greater Chicago Area, IL Compensation: $ Hourly
FP Mailing Solutions – Executive Assistant 03/2015 – 06/2015 o See Details Above
United Stationers – Accounts Payable 03/2014 – 12/2014 o Reviewing over 2,500 Invoices on a Daily Process to See if all Inventory has been Received in Order to Process Invoices for Payment. o Direct Communications with All Warehouses and Vendors on Shipments, Inventory, Pricing, Shortages, Damages, etc.
Stericyle – Invoicing Accounts Payable 11/2013 – 03/2014 o Receiving, Reviewing, Processing all Invoices from Vendors (Over 500/monthly) o Assuring that all Bills are Received, Reviewed and Paid on a Timely Manner o Handled all Questions Regarding Status of Payments, Late Payments, etc. o Reconciling Statements from all Vendors on a Monthly Basis
Coleman Cable, Inc. – Accounting Assistant 09/2013 – 11/2013 o Assisting Accounting Department on Reconciliations, Entries, etc. o Gathering all Back-Ups and Documentations for Internal Audit.
Aramark – HR Administrative Assistant 07/2013 – 09/2013 o Preparing New Hire Packets, Answering New Hire Questions, Adding, Removing, and Updating Employee files on PeopleSoft. o Assisting HR Director, Answering Calls, Scheduling Meetings, Conference Calls, etc.
Prudential – Administrative Assistant 03/2013 – 07/2013 o Assisting and support 4 Executives, Answering Calls, Scheduling Meetings, Conference Calls, etc. Financial Analyst / Executive Assistant at Innotech/Willis 04/2005 - 06/2012 Chicago, IL Compensation: $ Annually
Prepared Month-End Financial Reports for CFO.
Process and Reconciled all Expenses for Staff and Contractors.
Prepared Daily Revenue & Cash Flow Reports for Management.
Assisted Case Managers by Preparing and Distributing Enrollment Kits.
Ordering, Collating and Distributing of Enrollment Supplies.
Set up Direct Billing with New and Existing Hotels.
Process and Reconciling all Payroll, Travel and Business Expenses with 100% accuracy.
Maintaining Calendars for several Top Executives.
Liaison to Several Top Clients Such as Northwestern Memorial Hospital.
Maintained and Coordinated 2 Main Principles Calendars (Personal and Business) Ranging from Meetings to Doctor’s Appointments to Children’s Parent/Teacher Meetings, Salon/Spa Appointments, etc.
Arranged All Travel for 2 Principles and Several Top Executives (Domestic and International, Hotel, Car Rental, Car Services, etc.)
Coordinated Meetings, Luncheons, Conference Rooms, Video Broadcasting, etc.
Drafted Letters, Memos, E-Mails, etc. for 2 Principles
Monitored and Paid 2 Main Principles Personal and Business Expenses (Corporate Cards, Personal Credit Cards, Banking, etc.) Regulatory Assistant at Order Express, Inc. 03/2002 - 03/2005 Chicago, IL Compensation: $ Annually
Assisted Accounting Department with Conversion from Old Accounting Software to QuickBooks Pro.
Entering, Printing, and Sending of Rent Checks on a Monthly Basis.
Maintaining that Liability and Workers Comp Insurance for Locations were Updated.
Assuring that all State Requirements were met and were in Compliance and that all State Filings were done on a Timely Manner.
Assisting Compliance Director with Meetings, Schedules, Seminars, Conventions, and Events.
Attended Conventions, Seminars, and Events on Money Laundering, States Regulations on Money Transmitting, etc. IT Administrator/HR Assistant/Administrative Assistant at Topin & Associates, Inc. 05/2001 - 02/2002 Chicago, IL Compensation: $ Annually
Assisted CFO with Company’s New Healthcare Provider going from AMS to Blue Cross Blue Shield.
Front Desk Relief and Administrative Relief for 2 Administrative Assistant.
Maintaining and Updating a Company with 35 Employees Working on a Wide Variety of Different Platforms Ranging from Macs, Windows NT, 95, 98, 2000, XP, etc., all Working off 4 Different Servers; 2 Mac Servers, Main Server, and E-Mail Server.
Assisted CFO with Expansion (an additional 4500 sq. ft.). Accountant at oneshare.com 02/1999 - 11/2000
San Francisco, CA Compensation: $ Annually
Restructured Accounting Procedures for Monthly Closing to Obtain a More Accurate Account on Stocks Sold and a More Accurate Balance Between 3 Data Programs (Excel, QuickBooks, Access).
Started and Maintained Accounts Payable and Accounts Receivable in Order to Increase and Obtain a Higher Credit Rating.
Restructuring and Maintaining Budget Costs in Marketing. E D U C A T I O N
University of Illinois Chicago, Illinois
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