Staff administrator
Resume:
Kei Bottoms
** ****** ******, **** ****** AL ****2
*************@*****.*** 256-***-****
OBJECTIVE
Office administrator with 12 years of experience in fast paced automotive industry, and 4 years of experience as an office manager/business partner. Seeking new opportunity with a company in Fort Rucker/Enterprise area to further educate myself and improve my administrative/customer service skills. Fluent in Japanese and English (both spoken and written).
EXPERIENCE
April 2007 – March 2018 Manufacturing Staff Administrator at NAL Alabama Plant
As the executive assistant to the Director of Operations and Plant General Manager (GM), I was responsible for the following items to keep the day to day operation going smoothly;
- Keeper of the plant calendar (meetings, customer visits, audits).
- Plant bulletin board maintenance (owner of Plant KPI's, Plant Hoshin and Organizational Chart).
- Prepared plant overview for customer visits.
- Generated daily, weekly and monthly production reports focused on scrap and downtime (in excel). - Managed plant director’s and plant GM’s calendars, meetings, trips, and filing cabinets.
- Prepared correspondence for the plant general manager.
- Responsible for the promotion and maintenance of Plant/Office 6S program led by the plant GM and vice president of quality.
- Responsible for customer visit communication and preparation (schedule adjustments, conference room preparations, catering orders, material preparations, prepared receptionist).
As the office administrator, I was the point of contact for all employees (handled all general affairs);
- Handled all travel arrangements (domestic and international).
- Responsible for all plant fleet vehicles and engineering office supplies.
- Responsible for handling and tracking of travel cash/check advance transactions.
- Handled all expense reports/reimbursement for the plant.
- Handled Kronos timekeeping for the management and engineering departments.
- Handled petty cash and outside professional service invoices (I was authorized to approve and take care of transactions for petty cash).
- Trained all new hires on the production reporting system called HighJump (operators, team leaders, supervisors, engineers and managers).
- Represented manufacturing departments for new PLEX ERP (Enterprise Resource Planning) development and implementation (Production reporting section replacing HighJump).
- Maintained the application of company policy within the plant.
- Organized/scheduled/participated in problem solving initiatives with corporate trainers.
- Troubleshooted all production reporting issues such as data errors and device malfunction.
As the liaison between the local and Japanese staff members, my focus was to ease their communication and help them understand cultural differences;
- Provided translation, proofreading and interpretation (BOD materials, financial reviews, executive meetings, daily production meetings, quality management reviews, design reviews).
- Prepared daily morning meeting minutes in Japanese and distributed it to Japanese staff.
As the assistant to Japanese staff members, I dedicated myself in helping them and their family members settle in to new life style;
- Relocation assistance (from securing a housing to enrolling children to local schools).
- Point of contact for all school/medical/financial matters.
- On call 24/7 to assist with emergencies.
June 2006 – March 2007 Toyota Motor Manufacturing Alabama (TMMAL)
- Served as a full time interpreter/translator during the new launch of Tundra V8 engines.
2002 – May 2006 Freelance Translator, Interpreter, Proofreader
- Management of English School/Translation Office in Japan. (Jan 2003- Apr 2006)
(Privately owned by my partner and myself, called XYZenglish)
- Translated thousands of documents, including over ten books from English into Japanese published in Japan and the entire website for a pet insurance company from Japanese into English, for major Japanese translation companies, planning companies, manufacturers, publishers, educational organizations, and private customers.
(Publications: The 7 Habits of Highly Effective People series, web sites, business presentations, machine manuals/specs, Sea&Sea underwater camera manuals, quality control documents, Formula 1 & International Super Bike Grand Prix articles for magazines, SEMA auto show, Toyo Tires, Michelin, local newspaper, patent, shu uemura advertising, Tokyo International Film Festival’s official guide book, etc.)
- Coordinating large translation projects in cooperation with other professional translators.
2001 – 2002 Translator/Interpreter for Amkor Iwate Co., Ltd (Semiconductor Factory)
- Engineering Department: Translated engineering documents and helped engineers communicate with foreign colleagues and customers.
- President’s Office: Translated e-mails, contracts, company regulations, press reports, manuals etc. and interpreted for the president and the management team.
- Quality Control Department: Translated specifications and related documents. Studied for QS 9000 audit and interpreted for auditors and managers from overseas.
QUALIFICATIONS
TOEIC 970 (2003)
EDUCATION
1998 Kozukata Senior High School (Foreign Language)
1998-2000 Trinity Valley Community College
REFERENCES
Mr. Mark Keech (Director of Operations, North American Lighting)
Mrs. Stacey Thacker (Instructional Designer/Developer, North American Lighting)
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