Core Competencies 401K Administration General Ledger Payroll, Pa

Kirby Sullivan

New Albany, IN.

812-***-**** ò **************@*****.***

Senior HR Specialist ò Benefits ò Management

Benefit Administration ò Benefit Implementation ò Team Leadership

Senior Benefits and Accounting professional with over 30 years of experience in all aspects of benefits and accounting for Global Industry Leaders such as Beam Suntory and PharMerica. Trusted to lead and deliver large scale benefit implementations with a distinguished record in driving costs down and increasing efficiencies. Respected for quality improvement and administration of vast variety of HRIS systems.

Selected Highlights

Team Lead for Ceridian Payroll module implementation for 6,000 employees, providing benefit business rules, defining section 125 types, and ensuring benefit deduction and taxation accuracy.

Team Lead for Ceridian Benefit module implementation for 6,000 employees, populating the benefit election system, enabling employee profiles with data cascading deduction costs for Payroll deductions. Detailed out all benefit business rules, testing the results of implementation before rolling into Production.

Team Lead for Benefit Focus implementation for 6,000 employees, defining all benefit rules, populating employee profiles and testing of systems

Implemented automated process for WIP, using scan guns and barcodes throughout a production process, allowing new performance metrics to be tracked, resulting in a 35% increase in productivity.

Implemented automation of scanning job steps in an incentive-based payroll, increasing productivity by 35%.

Organized and led Benefit team on all benefit related processes for new company of 6,000 employees. This included 401K administration, bill pay, and tuition reimbursement program.

Partnered with IT and vendors to create 26 benefit interface files during Benefit module implementation.

Expertise with Microsoft Suite, ADP, Kronos, DayForce, Ceridian, APS, DAC Easy, Success Factors, Fidelity PSW, and Benefit Focus

Owned the process of validating the comparison of the401K payroll deductions, the vendor contribution file and the g/l posting before executing instruction to have multi-millions wired in 401K and SERP funding.

Core Competencies

401K Administration

General Ledger

Payroll, Payroll Taxes

Benefit Analysis

Profit Share and Match True Up

Self-Starting

Benefit Administration

Financial Analysis

Presentation

HRIS Implementation

Multi-Client Accounting

Team Leadership

Accounts Receivable

Microsoft Excel Power User

HR Management

Accounts Payable

HRIS Systems Administration

HR Performance

Professional Experience

Beam Suntory Inc. ò Louisville, KY ò May 2016 - Present

Senior Human Resources Operations Specialist

Serving as Senior Human Resources Operations Specialist for leading spirits company that produces and sells multi-line of spirits globally. Optimal goal is to administer and improve employee data system and benefit processes across a diverse globe.

Administer day to day 401K functions, 401K analysis, funding, and lead outside 401K audit

Pay all benefit related bills approximately 47 in total

Responsible for Profit Share and Match True up estimate calculations on quarterly basis and year end final payment calculation

Approve Tuition reimbursement before Payroll processes

Administer Collection efforts for voluntary terms with disbursements that included pay back clauses

Currently engaged in a Ceridian Payroll implementation for employee base of 2500+

Lead on a Sign on/Retention bonus project, utilizing Success Factors to automate the process

Analyze and correspond with 3rd party on unemployment claims

Assist employees with any benefit needs, from enrollment, claim issues, life events, etc.

Responsible for ensuring 401K benefit demographic files contribution files successfully transmit to vendor, correcting any errors that occur and working with IT to have files corrected if issues.

PharMerica ò Louisville, KY ò March 2014 – May 2016

Benefits Administrator III

Served as Benefits Administer with added responsibilities for system implementations for company that sets up staff and operations for pharmacies in long term care facilities and acute care hospitals. Employee base of 6,000.

Project Lead for Ceridian to Benefit Focus Employee Enrollment conversion, creating workbook with all benefit business rules, coordinating meetings with Benefit Focus and vendors, providing information to facilitate programming the enrollment system and build/test 26 benefit interface files.

Project Lead for SAP to Ceridian Benefit Conversion, creating workbook with all benefit business rules, coordinating meetings with Ceridian and vendors to build 26 eligibility files, testing multiple sites for configuration of module, testing payroll results and system functionality

Coordinated benefit eligibility, system access and work flow process for acquisitions

Synchronized and maintained 3 systems through benefit conversion

Planned time lines for team to meet deadlines for conversion, open enrollment, acquisitions and manual payroll process

Worked with Field HR Generalists on benefit rules and business practice

Responsibilities still included Specialist Role functions

PharMerica ò Louisville, KY ò February 2008 – February 2014

Benefits Specialist

Served as a Benefits Specialist for a new Company that sets up staff and operations for pharmacies in long term care facilities and acute care hospitals. Employee base of 6,000.

Created systematic work arounds to extract and transfer data from SAP to Ceridian in lieu of a benefits module including factoring for proration costs

Reconciled and paid all vendor bills for benefits

Administered day to day 401K functions, 401K analysis, lead outside 401K audit and assess plan changes

Uploaded 401K contribution files to vendors during benefit conversion

Created and/or reviewed benefit communications, including annual SPD review

Analyzed and assisted with mergers and acquisitions in relation to benefits and onboarding

Assisted Employees and Field Generalists with benefit and payroll questions or problems

Approved and oversaw tuition reimbursement program and payments

Oversaw the successful transmission of 26 vendor files, working with IT to confirm the files were compliant with the vendor spec and the business rules of the company.

Account Temps ò Louisville, KY ò 2006 - 2008

Staff Accountant

Served as a staff accountant for a staffing company which serviced multiple clients in multiple capacities including A/R, A/P, Payroll, Payroll Tax Returns, software/hardware set-ups, budgeting and whatever other services clients requested.

Processed cash receipts

Processed cash disbursements

Booked daily sales

Reconciled bank accounts

Full cycle accounting through a profit/loss statement

The Apparel Group, Inc. ò Louisville, KY ò 2001 - 2006

Payroll Manager

Served as Payroll Manager for a wholesale/distribution center for men’s dress shirts in Louisville, corporate sales offices in Dallas, TX, women’s distribution center in Fall River, MA and design in NY.

Prepared and audited payroll for 4 locations, including semi-monthly salary payroll, hourly payroll, and a union incentive-based payroll

Planned and implemented automation of incentive-based payroll time and attendance and import of data to replace manual payroll processing

Prepared all journal entries for payroll, commissions, worker’s comp and 401K

General ledger reconciliation on applicable accounts

Prepared monthly vendor bills and payments

Created and maintained excel reports for life/ltd, labor analysis, worker’s comp and 401K

Responsible for all payroll activity including fringes, garnishees, levees and loans

MPC Louisville Promotions, LLC. ò Louisville, KY ò 1999 - 2001

Controller

Served as the Controller for 3 companies, a general logo advertising company, a National logo advertising company and a Louisville Bats Owner company. Any surface with a logo was our target business, so inventory was key. Led a team to drive inventory count accuracy, automate WIP for efficiency of job production, complete accounting procedures, process payroll and prep tax returns.

Full range accounting responsibilities including managing A/R, A/P, payroll, payroll tax returns, inventory, corporate financial and reporting of sales team and their activity

Managed quarterly inventory cycle counts for large quantity of inventory, including bundled types of inventory

Implemented bar coding inventory and WIP to be able to control diversified inventory and job staging

Expanded wider use of accounting software in all accounting modules

Responsible for 5500 filings for cafeteria benefit plans and 401K plan

Maintained and enrolled employees with their healthcare plans, renewals, dental, 401K and introduced supplemental insurance

Processed payroll, maintained employee personnel files and filed payroll tax returns

Consolidated 2 of the smaller inner companies by departmentalizing the chart of accounts, keeping inventories separate, using a one glance tool

Reported consolidated earnings vs history of comparisons, providing owners a clearer knowledge of their investments

Education

Hanover College, Hanover, IN

Bachelor of Arts, Business Administration

Minor, Psychology

Accounting Internship, Sherman & Sherman, CPA’s

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