Chairman Personal Assistant

Address: * ******** ******, ***** *****, Mohandssen

E-Mail: ****************@*****.***

MOB. #: +2-012*-***-****

TEL. #: +202-********

OBJECTIVE

Seeking an active senior position in the Management & Administrative field at a reputable company where my background and experience can be well utilized

WORK EXPERIENCE:

Chairman Personal Assistant

FlowTex Egypt S.A.E.

Cairo

August2016 – Present

Corporate Profile

FlowTex EGYPT is a leading contracting company, which introduced the horizontal directional drilling (HDD) to the Egyptian market.

Main Responsibilities as Admin.

Organizing Chairman weekly and monthly schedule, meeting arrangements, keeping files orderly, documentation and archiving documents.

Co-ordinate all transportation required for business and personal purposes, accompany the Chairman on business trips as necessary

Coordinating company guests’ arrival and departure, organizing sightseeing.

Handling hotel reservations through the travel agencies, hotels directly, issuing tickets, with appropriate control.

filling and expense reports to finance department.

Administrative duties: interdepartmental communication and reporting, preparation of outgoing documents.

If and when requested, Organizing meetings, presentations &keeping meeting minutes Provide administrative support for the office of managing director

Preparing the tender documents.

Manage and maintain the chairman diary and email account

Prepare invoices, reports, memo, letters and other document, database or presentation software.

Filter email, highlight urgent correspondence and print attachments, ensure busy diary commitments paper

Filter general information, phone calls and select to important calls to forward for Chairman.

Great visitors and determine whether they should be give access to specific individuals.

Travel arrangements and managed effectively coordinate travel and accommodation requirements

Monitor the performance of the office devices

Main Responsibilities as Human Recourses Manager

Manage company polices

Manage Global Organization charts

Manage company benefits & compensations

Manage staff attendance by reviewing no show records and make sure that either employees are on annual leaves or on outside meeting, conference…etc

Follow up on quarterly basis on leaves consumption as per the communicated plan and provide monthly consumption reports to the management team

Responsible for Medical Insurance administration (send regular medical claims and follow up, approvals, new additions/deletions)

Responsible for organizing any social/outing event (venue, food & beverage, rates, ..etc)

To provide administrative support to HR Manager in all HR related processes/activities

Support the recruitment activities by contacting potential candidates and schedule interviews

Support training activities by searching for provider and arrange in-house training programs

Assist in the On-boarding process for any new joiner as per New Joiner check list

Assist in the Off-boarding process for any leaver as per the Leaver Notification

§Responsible for maintaining employee’s related personal data on Oracle System

The main duties and responsibilities listed above are illustrative and not exhaustive. Additional responsibilities may be added depending on organizational requirements.

CEO Personal Assistant

Wadi Holdings S.A.E.

Cairo

2006– April 2016

Corporate Profile

Fast-growing & diversified group of companies, 4500 working associates

Main Responsibilities as Admin.

Evaluate the budget and created yearly business plan

Provide administrative support for the office of managing director

Manage and maintain the GM diary and email account

Prepare invoices, reports, memo, letters and other document, database or presentation software.

Filter email, highlight urgent correspondence and print attachments, ensure busy diary commitments paper

Filter general information, phone calls and select to important calls to forward for GM

Great visitors and determine whether they should be give access to specific individuals

Main Responsibilities as Travel Desk Manager

Travel arrangements and managed effectively coordinate travel and accommodation requirements

Monitor the performance of the office devices

Manager of 6 employees of Travel Desk Department

Prepared the travel policy of company

Prepared business plan and annual budget of Travel Desk Department

Responsible for all flight reservations for employees of Wadi group

Responsible for all hotel reservations for employees of Wadi group

Responsible for all agreements with fast courier companies (DHL / TNT / Aramex )

Monthly / quarterly / Yearly analyzing reports by Dept., employee, company and sector

Main Responsibilities as Customer Service

Committees and board of directors

Follow up with the customers and handle complex problem

Project Manager

Wadi Holdings S.A.E.

Cairo

April 98- 2006

Main Responsibilities

Main link between Wadi Holdings and the sister company in Sudan

Co-founded Sudan-site Inaugurating Team

Following up on all purchasing orders & site-requests

Coordinating all shipping & receiving procedures between Sudan & Egypt

Documenting site inventory lists & invoices

Facilitating batch vaccination-schedules with Site Managers

Coaching site-secretaries on filing & administrative tasks

Senior Secretary

Wadi Food Industries

Cairo

Feb 96 - Mar 98

Main Responsibilities

Contributed in the Corporate Inaugurating Team

Assisted the Italian Corporate Manager in all fields

Organized hotel & clients' requests & administered the sales team

Founded & maintained Wadi Food filing system

Junior Secretary

Wadi Hatcheries & Poultry Services

Cairo

Jun 94 - Jan 96

Main Responsibilities

Handled all sales & vets-related secretarial work

Managed sales invoices & records

Maintained a comprehensive filing system for various client-related documents

Administered daily correspondences of letters & faxes.

EDUCATION:

University of Cairo

Giza, Egypt

May 1996

B.A. Of Law Studies

Grade: Pass

TRAINING COURSES:

Crises Management

Wadi Holdings S.A.E.

Cairo

Office Etiquette Program

Wadi Holdings S.A.E.

Cairo

Telephone etiquette & courtesy

Business correspondence etiquette

Basic Cubicle etiquette guidelines

The art of business introductions

Communication Skills Workshop

Gold Minds Consulting

Cairo

Definition of Communication model

Intrapersonal communication

Interpersonal communication

The feedback process

Effective Time Management

Logic Training & HR Development

Cairo

Generations of time management

Time management twist

Time matrix & setting priorities

Planning, scheduling & delegation

Conflict Management

I.M.I Training Consulting

Cairo

Definition of a Conflict situation

Analyze & assess conflict situations

Give & receive constructive criticism

Emotional triggers in conflict situations

COMPUTER SKILLS:

- MS Word

- MS Excel

- MS PowerPoint

- Oracle

- ERP

- Internet

- Smart Drew

- MS Outlook

- Visio

LANGUAGE SKILL:

- Arabic

Native

- English

Very Good

- French

Fair

PERSONAL DATA:

- Date of Birth:

June 9, 1969

- Nationality:

Egyptian

- Marital Status:

Married

- Driving License:

Valid

- Travelling :

The countries already visited U.S.A., Canada, Netherlands, Sudan, Saudi Arabia

Contact this candidate