IRMA COTA

E-MAIL: ac5z2i@r.postjobfree.com

P.O. BOX *233 HURON, CA, 93234

PHONE: 559-***-****

Summary of Qualifications:

Farm Bill Assistant at a high work load office. Manage all aspects of eligibility for over 250 new applications annually, provide contract administration for all active contracts (approx.150) including but not limited to payments, modifications, contracts transfers, status reviews and eligibility updates.

Detail-oriented with a proven record for producing quality work within strict timelines. Excellent communication skills, organizational time management, problem solving skills, and a high level of confidentiality. Highly organized; able to manage a diversity of high priority projects in a fast-paced environment.

oBilingual, (read\write English and Spanish).

oMS Word/Excel, Outlook, Power Point, and effective Internet use, Protracts, DMS, etc.

Education:

Business Administration Certificate, San Joaquin Valley College Hanford, CA

Graduated: January, 2011

Job Experience:

Farm Bill Assistant

02/2011 – Present NRCS ~ USDA

Hanford, CA 40 Hours/Week

Supervisor: Hugo Calvillo

Assist field office with Farm Bill contracts and Technical Service Provider projects. These duties include, but are not limited to:

Greet customers and answer their questions in order to forward them to the correct person for further assistance.

Process on average of 200 applications per year for eligibility purposes for the Hanford field office. Work closely with the customer and conservationist in order to assess and verify the eligibility of applicants. This includes communicating to the customer what documents are needed, gathering and processing those documents in a timely fashion.

In order to manage the applications and contracts I developed and maintain an excel spreadsheet for tracking purposes.

I manage my time efficiently to complete my workload in Hanford. This allowed me to help out the Fresno field office in 2014 2 days a week with their applications and contracts.

I am instrumental in the management and processing of all the contracts in the Hanford field office; Hanford carries on average of 100 contracts. I assist with all the administrative contract work, this involves making sure that their eligibility is up to date. Reviewing the file and documents for processing of payments, gathering the necessary documents and forwarding them to the Program Assistant for payment. As well as assisting with the modifications and cancellations of contracts that are out of compliance.

Assist the field offices in all administrative office duties; contract management, office operations, and other duties as needed

Work closely with the District Conservationist in order to redo the filing system and come up with a system that was easier to go through and maintain. This change has been helpful and has helped the overall office with the filing of applications and contract for easy access.

Complete and prepare the procurement request for supplies so that the office has what it needs to operate efficiently.

Work closely with clients to insure all eligibility issues of contracts have been corrected, and all documentation has been filed.

Provide information to landowners and the public on program and eligibility requirements; assist clients on completion of program application materials; and explain the payment process and paperwork requirements.

Work closely with District Conservationist to insure all deadlines are met, all requirements have been fulfilled, and needed documentation has been completed and forwarded as appropriate.

Forward payment requests forms (receipts, field office calculation worksheet, and other needed documents) to the Program Assistant for payment.

Answer phones, assist client with questions or forward them to the right person that can better assist them with their questions and request.

Assisted the Kings/Excelsior Resource Conservation District Board.

Taking notes and generating agendas, minutes and financial reports on a monthly basis.

Administrative Assistant

03/2004 – 10/23/09 Monsanto Foundation Huron, CA 40 Hours/Week

Supervisor: Chris Davis

Provided all of the administrative support to a group of over six management employees.

Administered daily accounting functions in the SAP accounting program.

Assisted with payroll data entry and accounts payable/receivable entries.

Developed purchase order requests.

Answering phones, greeting visitors and giving them safety orientation.

in-house and off-site meetings and luncheons, travel arrangements, calendars, itineraries, agendas and preparation of expense reports

Directed the timely and accurate processing of seasonal farm contracts.

Received safety certificates on a quarterly basis.

Tracked all field paperwork and maintained records in electronic form.

Aided the Safety Coordinator with orientations and development of safety material sheets.

Upgraded office filing system

References:

Marcus Burks, Soil Conservationist

Natural Resource Conservation Service

680 Campus Dr. Suite E. Hanford, CA 93230

Phone: 559-***-****

Vince Moreno, District Conservationist (Retired)

3133 Miramar Ave.

Hanford, CA 93230

Phone: 559-***-****

Contact this candidate