Administrative Assistant Legal Secretary

Danielle M. Haselhoff Legal Administrative Assistant

****.*************@*****.*** www.linkedin.com/in/danisams-haselhoff-5815jd5818

317-***-**** Indianapolis, IN 46221

Versatile, organized legal secretary with more than 20 years of experience in Ohio and Indiana supporting multiple attorneys in several different areas of law/departments over the course of my career. Expertise in daily multi-tasking for five or more attorneys at once from all different departments in the legal field, including, but not limited to – litigation, bankruptcy, corporate, patent/trademark, environmental, and labor and employment law. Articulate communicator, with proven track record of establishing solid relationships with court clerks nationwide as well as co-workers and HR to enhance organizational effectiveness.

Professional Experience

Bingham Greenebaum Doll LLP • Indianapolis, IN • 2004 to Present

Legal Administrative Assistant

Supports delivery of quality legal services to clients by providing administrative and specialized secretarial and administrative assistance to attorneys and/or paralegals collaboratively and cooperatively with others in a team-oriented environment. Supports specific attorneys and/or paralegals as primary assignment while providing back-up administrative assistance to other attorneys as part of team coverage.

Duties/Responsibilities:

PROOFREAD all documents with a high degree of accuracy, frequently drafting documents for attorney review and use;

Revise and redline/compare documents (utilizing track changes and/or workshare Compare programs as directed);

E-filing in State (IEFS), Federal (Indiana – USDC N.D., USDC S.D., as well as several other states), and Appellate court systems;

Transcription from Dictaphone, handwritten drafts or verbal instructions with a continual attention to detail;

Review/manage ALL incoming mail, email, fax communications, etc. Prepare/process ALL outgoing mail, email, faxes, etc., as well as arrange for specialized mail or messenger services as required;

Send/receive/screen telephone calls courteously, professionally and in a clear, concise, well-organized manner, directing clients and visitors appropriately;

Professionalism and client confidentiality maintained always;

Schedule/maintain/update calendar (manual and electronic) and submit deadline reminders through docketing system for attorney conferences, depositions, etc., including all court dates (hearings, depositions, trials, etc.), client meetings, non-client meetings, due dates, and multiple various other activities;

Open new files, maintain all client/general files; perform routine filing and retrieve files as needed; maintain chronological/administrative files for assigned attorneys; close files as needed and/or transfer files due to various circumstances;

Possess strong organizational skills;

Enter/proof daily time entries; review/edit client pre-bills; prepare billing letters (as required) and/or coordinate client billing matters with Accounting Department; prepare appropriate reimbursement/disbursement requests;

Make travel arrangements/submit reimbursement forms as necessary;

Demonstrate effective teamwork providing assistance to other legal admins as time permits or in their absence as part of “team coverage”. Perform other related secretarial and administrative duties as assigned and work cooperatively with other departments and individuals in the firm;

High level of interpersonal skills and ability to handle sensitive and confidential situations; communicate effectively and accurately follow direction from a diverse group of clients, attorneys and staff; continually demonstrate poise, tact and diplomacy when dealing with clients, attorneys and co-workers;

Strong time management skills, including the ability to proactively prioritize and take prompt action without direct instruction;

Dinsmore & Shohl LLP • Cincinnati, OH • 1999 to 2004

Legal Administrative Assistant

Areas of law worked in: Bankruptcy, Corporate, Labor, Litigation

Floating secretary off and on throughout five years in multiple departments, thus giving me versatility for ease of placement at any desk each day

Education

Cincinnati State Technical & Community College, Cincinnati, OH 1998-2000

Associates Applied Business (cum laude)

Executive V.P., Phi Theta Kappa International Honor Society – 2000

Business Professionals of America, Member – 1999-2000

Volunteer Experience

Methodist – IU Health, Indianapolis, IN 2014 [floater position, including main lobby, E.R., Labor & Delivery]

Special Olympics Events, Indianapolis, IN 2008-2011 [check-in/awards table/organizer]

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