Sales Administrative Assistant

Michaela Barfield

*** ****** *****, **** *

San Jose, CA 95117

***/***-****

****************@*****.***

Objective:

I would like to work for a company where I can use my skills to help them be a more protective company to work within a group to learn and to teach.

Jobs:

Administrative Assistant; June 2004 to May 2018

Sandis Civil Engineers Surveyors Planners, 1700 S. Winchester Boulevard, Suite 200, Campbell, CA 95008

Phone 408/636-0900 Fax 408/636-0999

Supervisor: Behnaz Davis

Front Office Administrative Assistant who maintained the follow of the office. I did tasks for the Civil Engineering, Surveying, Marketing, Accounting and Human Resources Departments when needed. Please see attached sheet for complete list of tasks.

Customer Service/Sales; February 2003 – October 2003

S4, San Jose

Supervisor: Sanjay Gupta

I fulfilled purchases of software in a timely manner. I made cold calls when sales were slow.

Assistant Property Manager May 2001 to November 2002

Kotanksy Properties, 30 E Santa Clara Street, Suite 210, San Jose, CA 95113 (Previously Los Gatos)

Phone: 408/995-5595

Supervisor: Carol Gavette

Backed of the property managers, made calls when rents were late, help go through copies of leases to make sure that identical. When needed I backed up the accounts receivable/accounts payable department with mailing and receiving payments from our tenants. Made calls to tenants when necessary.

Customer Service, Sales, Inside Sales at Client (Flextronics) July 1994 May 2001

Future Electronics/FAI, 690 McCarthy Boulevard, Suite 220, Milpitas, CA 95035 (Previously San Jose)

Phone: 408/ 434-1122

Started in customer services where my main task was to support the sales personnel. Enter the orders, maintained there backlog, dealt with product managers to get product released. I was responsible for the biggest group of sales personnel. The customer services department was also responsible for answering the phones. On occasion I helped the accounting department with collections. Went into sales where I had to start off by making cold calls. When were required to have at least 20 productive clients at all times. We were to visit our clients at least twice a month. I had 50 clients, they were smaller but they were all handled with care. I was asked to go be inside sales at one of our biggest clients. I was responsible for projects versus clients. I had to make sure that all projects moved smoothly. If a part became unavailable it was my job to find an alternative part within the budget and time constraint.

Education:

Associates Degree in Administration of Justice, West Valley College, Saratoga, CA

Traits:

I am dependable, great at multi-tasking, very organized, quick learner, excellent time management, very creative.

Certifications:

CPR/First Aid Certified

Notary

References:

Daniel Baggett, Party Chief, 512/658-7714, ********@******.***

Chad Browning, 650/793-6642, Associate Principal, *********@******.***

Kenneth Merricks, 408/636-0905, Asset Manager, *********@******.***

Tracy Allen, 650/279-0880

Ashley Stanley, 408/234-0654

Tony Brubaker, 916-***-****, CFO, *********@******.***

Nate Dickinson, 408/828-3364, **********@******.***

David Lewis, 916/271-5924, ******@******.***

Bruce Chu, 650/400-3023, Associate Principal, ****@******.***

Doug Manville, 510/673-5685

Jeff Setera, 408/892-3792, Vise President, *******@******.***

David Betham, Senior Project Surveyor, 209/404-7198, *******@******.***

Stephen Yazalina, 408/636-0911, ****@******.***

Sandis Civil Engineers Surveyors Planners List of Tasks

Front Office/Main Duties

Answer multi-line phone, sometimes for multiple offices, put away dishes daily, clean coffee maker daily, fill Kuerig, stock coffee supplies, fill snack basket twice a day, turn on TV with projects program, receive and distribute incoming mail and packages, mail/overnight packages to clients. Tracking /ordering office supplies, tracking/ordering coffee and snacks, ordering bond/mylar for plans, take care off office machines such as Ricoh (copier/printer/scanner), OCE and HP Plotters, doing meter counts, faxing using 101 Voice online faxing, maintaining the scanner information, responsible for creating folder and maintaining the filing for all contracts, master agreements, proposals and ASR’s, maintaining spreadsheets to help keep track of said contracts, master agreements, etc., schedule out conference rooms, took care of the majority of the purchase orders (typing, getting them signed and scnanned to accounting along with the backup paperwork, kept a credit card log of all purchases made with the company credit cards, processed the petty cash, created forms for easier office flow of tasks, formatted documents for SOP (Standard Operating Procedures), back up my department by watering plants, stocking the fridge, entering of all projects into database “Ajera”. Do any research needed for all departments.

Engineering Department

I type up response letter for projects, letters, transmittals, and memos. Print reports, RFI’s and plans. Help put together packages to be sent to clients. Work with vendor to set up Brown Bag lunches by getting the lunches order and delivered. Delivering plans and packages to clients when necessary,

Surveying Department

Ordering survey supplies for the field crews (lath, paint, scribes, etc) also ordering safety equipment such as safety glasses and safety gloves, etc.) Ordering any item that they surveyor may specifically need for projects. I typed up legal descriptions, entering our projects into Google Earth, making travel arrangements for when the projects required overnight/multiple days. I typed up proposal, transmittals and letters.

Marketing Department

Print out request for proposal/qualification documents and make folders for marketing packages,

Help to gather information for the marketing packages. Help with making tabs, folders and whatever else is required for the marketing packages.

Make deliveries of marketing packages (these are time sensitive packages).

Human Resources Department

I helped distribute items, mailed confidential items, help prep cubicles for new employees, gave welcome aboard tours of the office.

Accounting Department

I helped account with issues that needed to be resolved in order to pay or be paid.

Contact this candidate