Manager Administrative Assistant

Megan K. Deering

*** ******** ***** ****: 224-***-****

Vernon Hills, IL 60061 *******.*****@*****.***

Dedicated individual with experience in a variety of settings that has set a foundation to welcome new challenges with a commitment to producing high quality and accurate work

Enthusiastic learner with proven ability to quickly assimilate new concepts and technical skills

Process and detail-oriented; proficient at multi-tasking and reprioritizing frequently

Excellent organizational skills, exceptional communication

Able to work within a fast-paced environment

Work well with all levels of internal staff

Work History

Svigos Asset Management (Contractual work) 04/2018- 06/2018

Administrative Assistant

Reviewing bills, invoices and coding correctly for payments

Assisting billing commercial tenants for CAM and real estate taxes

Collection and processing of rent payments from tenants

Monthly reconciliation of bank accounts and brokerage statements

Providing assistance with development projects

Assist with residential leasing

Assist with placing orders for products

Assist owners with their finances, bills and correspondence

Horizon Realty Services 04/2015- 09/2017

Assistant Property Manager

Currently assists Senior Manager in managing a specific portfolio of 17 commercial retail properties

Performs bi-monthly property inspections to ensure that properties are up to date with curb appeal and that budgeted items are accounted for and maintained

Assists Senior Manager with vendor follow-ups regarding any maintenance or construction issues that may arise throughout the year

Streamlines communication between office personnel and clients

Communicates directions set forth by Senior Manager and Principals to outside vendors

Track Tenant rent payments, billing and help assist with collections

Create Lease abstracts for new Leases and revises old Leases to search for any potential errors

Type up Lease renewal documents with Senior Manager guidance

Day to day management process include: Producing work orders for service requests, approve certain invoices given by Senior Manager, helps collect all viable Certificates of Insurance from Tenant and vendors, update any contact lists associated with all properties in the portfolio, handling all phone/email communications for Senior Manager to ensure that Senior Manager can focus on other tasks

Experient Inc. 06/2012-10/2014

Housing Associate

Provides project support to 34 Housing Service team members

Generated housing reports as needed

Created informational correspondence to clients/attendees in regard to their housing needs

Researched multiple websites for any companies that were pirating Experient, which would adversely affect client/attendee housing needs

Created show codes for all client events

Establishes and maintains knowledge of all housing platforms, computer programs and proficiency with all internal systems

Effectively manages priorities to meet timelines for assigned projects

Maintains professional and effective communications

Hospira (Contractual Work) 10/2011-04/2012

Receptionist/Switchboard Operator

Maintain Switchboard and directs calls to appropriate departments

Create memos and correspondence inter company

Assist with projects as needed

Run weekly reports

Processes invoices and forward them to Accounting

Lake County Housing Authority, Grayslake, IL (Contractual Work) 11/2010-08/2011

Receptionist

Checked clients in for appointments

Answered phones, directed calls to appropriate areas

Handled mail, UPS, FedEx, etc when delivered

Secured and locked front door at night

Administrative Assistant

Scheduled appointments/maintained daily schedule for Director of Development

Created work orders/purchase orders

Compiled information for contracts

Type/created documentation for letters and forms

EDUCATION

International Academy of Design & Technology, Schaumburg, IL 2005 - 2009

College of Lake County, Grayslake, IL 2004 & 2008

SKILLS

Computer Skills: Proficient with Microsoft Word, PowerPoint, Excel and Outlook.

Communication Skills: Good listening skills with attention to direction. Good interpersonal communications and customer service skills.

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