Executive Assistant Sales

Teresa Harman Buford, GA ***** 404-***-**** *************@*****.***

Talented administrator with a proven reputation for the highest level of performance standards in diverse positions. Excelling in communicating with clients, vendors, as well as my peers. Accomplished in inventory management, meeting support and maintaining an organized office environment.

Areas of Expertise

Staff Coordination

Scheduling

Organized

Document Management

Inventory Management

Time Management

Awards & Recognition

Growth Award, Jazz it Up (October 2016) United Technology Group

Professional Work Experience

Freight Claims Administrator, Omnimax, Duluth, GA 2017- present

Work closely with Plant Managers, Shipping & Receiving as well as Customer Service team to file and maintain Freight Claims.

Handles high volume claims with quick turn around

Organized and entered field data and reported results to management each week..

Oversaw the development and launch of Freight Claims Management

Built and maintained effective accounts receivable and cash flow monitoring systems for the collection of freight claims

In process of revamping collection of Freight Claims program. Resulting in a 90% improvement in the recovery of O S & D.

Purchasing Coordinator (Contractor), CalAtlantic Homes, Alpharetta, GA 2017

Worked collaboratively with field personnel, sales department, trade partners, manufacturers, and members of management/division team to ensure administrative assistance is delivered effectively out of the purchasing department.

● Processed and monitored paperwork, including but not limited to contracts, amendments, and purchase and change orders

● Set up and maintained trade files by community, in accordance with the company’s records retention policies and procedures

● Developed and maintained Excel spreadsheets for bid process, logs in bids and prepares files for Purchasing Agent review

● Researched invoice or purchase/change order issues and works collaboratively with members of accounting to resolve issues

Contractor, Wagner Services Contractor, Buford, GA 2017

Executive Assistant, Interactive Advantage Corporation, Suwanee, GA 2017

Provided secretarial and administrative support to the CEO, Human Resources Coordinator, as well as conducted research, to organize data to generate company reports.

Executive Assistant/Office Administrator, United Technology Group, Duluth, GA 2015-2017

Successfully assumed responsibilities of three different positions as one full-time employee. Assisted Accounting with Accounts Receivable Functions utilizing ConnectWise, and QuickBooks. Maintained office, conference rooms, and break room; ordered office supplies. Receptionist for the office greeted visitors, collected mail, signed for deliveries, and answered and directed overflow calls. General administrative responsibilities included uploading documents via SharePoint, organizing and filing for all departments. Event planning for quarterly company meetings, Christmas parties, open house as well as monthly lunch and learn meetings.

Provided high level secretarial and administrative support to two senior executives, including e-mail and calendar management, prepared correspondence, documents and presentations.

Recruiting for open and proactive positions, which included reviewing and performing initial phone interviews for qualified applicants, coordinating Face to Face interviews with hiring manager.

Sales Support Specialist, Technical Polymers, LLC, Buford, GA 2009-2015

Working closely with Sales Manager, Logistics, and Accounting in regards to customers’ needs, not limited to informing customers with product and sales information as well as acting as a facilitator for returns and reissue of materials.

Primary contact for Sales Managers needing assistance in their territory management duties.

Communicate order status and shipment tracking for expected shipments and delivery dates for Sales Managers, manufacturing departments and clients.

Consulting with clients to formulate materials for order fulfillment.

Inventory management, purchasing as well enter customer Purchase Orders.

Executive Assistant/Accounting, Lincoln Property Company, Duluth, GA 2005-2009

Served as Executive Assistant to the several Senior level Executives. Created and maintained computer-and paper-based filing and organization systems for records, reports and documents, while reduced time and cost while increasing efficiency by introducing new accounting procedures. Coordinated approval processes of all accounts payable invoices.

EDUCATION

Augusta Technical College Augusta, GA Diploma, Printing Graphics Technology

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