Administrative Assistant
Resume:
Bettina Marie Senosiain Siwek
Tel. 954-***-****
Academic Formation
FASP – Faculdade de Administração de São Paulo – 1984 (Businesss Administration University of São Paulo)
Bachelors Degree in Business Administration with emphasis in International Commerce
Languages
English – Native English speaker
Portuguese – Native Portuguese speaker
Spanish - Fluent
Computer Skills
Word, Outlook, Excel, Power point, Specific computer programs related to Real Estate companies, Quickbooks, Zoho CRM
Work Experience
09/2017 – 03/2018 Facility Pro Inc
Office Coordinator
Answer Telephones and proactively handle inquiries
Open/Process/Distribute Incoming Mail
Schedule and coordinate meetings
Point of Contact – Purchase Order approval system
Send/process all Purchase Orders
Make Copies, Scan Documents, and create/maintain electronic documentation
Process Work Orders on Quickbooks
Input of information on Zoho CRM
Contact with company Vendors and Customers to assist in their needs.
04/2014 – 01/2016 Imóveis para Expatriados Real Estate Company – São Paulo
Real Estate Agent
Relationship with Human Resource departments of Multinational companies to council and advise their Expatriates arriving in Brazil.
Advising and accompanying foreigners on the search for housing, schooling, doctors, daily household needs, etc.
Daily contact with relocation companies to accompany their foreign clients for their housing needs.
Understanding and Procuring the housing needs of these Expatriates.
04/2008 – 03/2014 Erwin Maack Real Estate Company - São Paulo
Real Estate Agent
Relationship with Human Resource departments of Multinational companies to council and advise their Expatriates arriving in Brazil.
Advising and accompanying foreigners on the search for housing, schooling, doctors, etc.
Daily contact with relocation companies to accompany their foreign clients for their housing needs.
08/2002 – 03/2007 Comércio e Indústria Wilson S.A. – São Paulo
Trading Company - Manager
Establish and maintain contact with actual and perspective clients. Negotiate supply contracts between the exporters and importers.
Follow through on all of the required documents and packing instructions for these orders so that there would be no discrepancies when we presented the documents to the banks.
Development of new packaging and new products for overseas clients. Verification that these products meet the requirements of the importing countries.
Coordinate with the buyers and logistics department the delivery of these products by ship, rail, truck to their final destination.
Accompany the production during production cycle and follow-up with quality control on any products that may have deviated from the agreed standards for this products.
Accompany the payment of the commissions due from seller and/or buyers to be sure it is received in a timely manner.
Coordinate and participate in International fairs, promotional stands, promotional materials, samples, communications setup, travel arrangements for all those attending.
03/1999 – 07/2000 Transmundo Company Inc. – Miami, USA
Trading Company – Manager
Establish and maintain contacts with clients in the USA, Canada and Caribbean. Offer and close purchase contracts with clients.
Establish and maintain contact with our overseas suppliers, principally in Brazil, Argentina and Uruguay for processed meats as well as fresh and frozen beef cuts as well as negotiate supply contracts.
In order to achieve the above I also exercised the following tasks
Establish a cost sheet with value FOB to Cost Delivered clients and follow each purchase order to its completion.
Coordinate the entire process from closing the order with the client and supplier, logistics, documentation, label approvals by the USDA, arrival of product in the USA and subsequent inspection by the USDA.
Coordinate logistics in different ports of the USA (NY, Philadelphia, Mobile, New Orleans, Los Angeles, etc.) to be sure that product arrived and was inspected and subsequently delivered to final costumer.
Responsible for the development of new processed food products for Puerto Rico and their approval by the FDA.
Issuing and collecting invoices from clients.
03/1981 – 11/1988 COMABRA S/A – (Frigorífico Wilson)
Export Manager
Responsible for all the export products of the company and reporting directly to Finance VP.
Coordinate all of the sales for export of the company.
Coordinate and verify that all of the export documents, including legalizations in foreign embassies and consulates are in accordance with the terms of the Bank Letter of Credit or the customers instructions.
Negotiate contracts for sea vessels and truck transportation.
Accompany and follow up of the production of products for exportation in the production coordination meeting and verifying that the export products met the sanitary requirements for the countries they were destined for.
International travel (Europe, USA and South America) to visit clients.
Participation in foreign government Bids
Organize and Participate in International fairs of the food industry.
Development of new packaging and labeling for clients.
Contact this candidate