Administrative Assistant Office
Resume:
Doreen Phillips
Wareham, MA ***71
***********@*******.***
RE: Item Coordinater
Skills:
Very good on the phone with DC contacts, suppliers, and other departments within the organization.
PIM Supplier – Supplier creation and maintenance
PIM Item Management – Item set up, change management, MHE, supplier, POG, NI Track, Disco Track – Discontinue processing, MCR creations.
File and retrieve corporate documents, records, and reports maintaining a high level of confidentiality.
Open, sort, and distribute incoming correspondence, including faxes and email.
Manage and maintain executives’ schedules. Prepare agendas and make arrangements for committee, board, and other meetings.
Make travel arrangements for executives
Read and analyze incoming memos, and reports to determine their significance and plan their distribution.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheets, and database. Perform general office duties such as ordering supplies, maintaining records management systems, and performing bookkeeping work.
Proficient with Microsoft Office, Word, EXCEL, Outlook.
Education: Dean College, Franklin, MA
Bellingham Junior Senior High School
Metro West Leadership Academy
Professional
Experience : Seven Hills Behavioral Health
Executive Administrative Assistant 2013 to 2014
Personal assistant to Executive Vice President
Credentialing Prescribers
Scheduling appointments using Hill scheduler
Intakes of new clients into programs using TIER
Create & document SOP manual of specific procedure processes.
CVS/Caremark 2007 to 2013
Event Assistant/ Item Coordinator
Establish Item base for inventory by maintaining and establishing UPC’s and items for sale in all stores.
Supplier creation
MCR creation
Item change management in PIM system
Item set up
NI Track management
Disco Track management
Work with Category managers on budgets.
Work with Logistics for shipping product in timely manner.
Work with Seasonal items department to ensure proper shipment/displays were established in timely manner.
F.H. Perry Builder, Inc., Hopkinton MA 2000 to 2007
Client Services Coordinator
Created and maintained extensive client database with detailed confidential information using Outlook.
Prepared proposals and budgets for small to medium projects, annual maintenance and repairs to residences using Excel.
Create client manuals for projects completed; meet with clients before and after projects to present manual with details that pertained to their current projects using Word and Excel.
Was first contact for client emergencies; scheduled annual maintenance to client residences.
Office Manager/Administrative Assistant 2000 to 2005
Created and maintained detailed vendor data base for 13 project managers to use for supplies and services using Outlook.
Accounts payable over $200,000.+ weekly, accounts receivable for client services and bank reconciliation using Starbuilder accounting system.
Employee services for staff of 13; cell phone contracts; Fast Lane passes, OSHA, CPR & First aid training; travel; home office equipment purchases; air cards; health insurance coordinator.
Office manager services – receptionist, staff meetings, office supplies, office equipment maintenance, telephone system maintenance, assist controller with job cost reports and annual reports.
Three-C Electrical Co., Inc. 3/99 – 11/00
Assistant Controller
Produced monthly financial reports; accounts payables, accounts receivables, purchase orders, quarterly reports, employee payroll, payroll quarterlies and employee benefits coordinator using CF Data Financial accounting system.
Collection calls.
Office supply coordinator, office equipment maintenance, receptionist, travel, health insurance coordinator.
Tennessee Gas Pipeline Co. 1/87 – 4/98
Administrative Specialist
Assigned as construction accountant while building pipeline through Rhode Island; assigned as construction accountant while building compressor station.
Created, implemented and maintained detailed dig safe program for tracking pipeline crossings throughout New Hampshire, Massachusetts and Rhode Island.
While at station, supplied administrative support to Pipeline foreman, Compressor foreman and Measurement Foreman.
Created annual capital budgets, assisted with minor capital projects.
DOT reports, monthly & annual federal reports, inventory control. Certified Defensive Driver Teacher throughout Division covering NY and MA.
Accounts payable and petty cash.
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