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Project Coordinator

Location:
New Rochelle, NY
Posted:
June 17, 2018

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PROFILE

Project Coordinator with extensive project management knowledge with small and medium size projects. Experienced in planning, resource and documentation management. Solid background as a change agent, organizational champion and client advocate. Proven experience in effectively interfacing with all levels of management. Skilled at managing multiple projects with competing deadlines. Resourceful in problem solving and conflict resolution. Fluent in Spanish.

PROFESSIONAL EXPERIENCE

Project Coordinator

Kings Capital Construction, Tarrytown, NY 1/2018 – 5/2018

Assisted project managers to oversee the construction projects from start to finish. Responsible for maintaining

daily construction schedule with sub-contractors and vendors.

Project Start-up: Systems set-up; Insurance; Initial Plan Distribution; Administrative Field set-up; Permits; Processing and Distributing Sub Agreements/Purchase Orders; Project Team Meeting Minutes/Coordination.

Administrative Coordination: Monitor and enforce subcontractor compliance with commitment; Insurance maintenance throughout project; Process and maintain RFIs; Prepare and distribute job submittals; Prepare and distribute ad-hoc reports; Plan management; Communication with subcontractors; Prepare, process and distribute subcontractor purchase order, change orders; Purchase order processing; Meeting Coordination throughout the project; Prepare and coordinate closeout package process; Liaise between trade subcontractors, vendors, architects, clients, and members of the KINGS team.

Coordinated bid requests

Technical Skills: MS Office, (Excel, Word, PowerPoint, Outlook, Access, Project), Sage 100, Dropbox, Visio, Adobe Acrobat Pro DC, Budgeting, Excel and Sage Reporting.

Consultant/PMO Project Coordinator

Spruce Technology Inc., Jersey City, NJ 3/2017 – 7/2017

Manage, organize and coordinate eFiling project activities under the direction of the Project Managers.

Manage the PMO’s highly detailed calendar as well as scheduling meetings and conference calls (included staff meetings and meetings with project managers within the MS Office environment as well as external stakeholders and consultants) both domestically and internationally.

Coordinate project and operational meetings between project agencies and the rollout team.

Follow-up and coordinate with the assign staff, to ensure all open deliverables action items were captured, and key milestones were accomplished.

Collaborate with subject matter experts in areas of content development, and forge strategic relationships with internal communications and marketing colleagues across other functions.

Technical Skills: MS Project, MS Office (Excel, Word, PowerPoint, Outlook, Access, 365), Windows 7/10, SharePoint (Designer, InfoPath Forms, Excel Reporting, Dropbox, Budgeting, HTML, CRM, Process Management, Communication Management, Risk and Issues Management.

Consultant/IT SharePoint Project Coordinator

Forum Partners, Old Greenwich, CT 9/2016 – 12/2016

Serve as the IT Project Coordinator to ensure SharePoint project objectives and expectations are achieve.

Organize and upload project related documentation to SharePoint and Cloud environment.

Communicate project plans, weekly deliverables to project teams, and tracked the status of deliverables, and follow-up.

Create project presentation materials, utilizing advance features of MS Excel, PowerPoint and other Office tools.

Facilitate project meetings, including scheduling, agenda management, meeting logistics and post meeting support, and action items.

Technical Skills: MS Project, MS Office (Excel, Word, PowerPoint, Outlook, Access, 365), Windows 7/10, SharePoint (Designer, InfoPath Forms, deploy a predefine work stream, Use Outlook workflow notifications and track tasks. Build reports and dashboard, oversight of costs and expenditures, HTML, Intacct (Financial Management), Access content management and data reporting, excellent analytical, planning and scheduling, VLOOKUP’s, pivot tables.

Consultant/Project Coordinator, Donor Relations Experience

NYU Langone Health, New York, NY 4/2016 – 6/2016

Coordinate and implement the internal/external vendors and consistently promoted interaction with and recognition of donor experience at all levels.

Liaise and document all aspects of the donor acknowledgement – from timelines, to road-mapping projections and cost containment.

Led the real estate/donor naming opportunities meetings, endowed funds, through gifmap app and content requirements.

Enhance the customer experience and worked collaboratively across departments to support a unified approach to customer service improvements.

Technical Skills: MS Project, MS Office (Excel, Word, PowerPoint, Outlook, Access, 365), Windows 7/10, Visio, Budgeting, Photo Shop, HTML, CRM database, PDG giftmap tool, EPIC, excellent analytical, planning and scheduling, VLOOKUP’s, pivot tables, Access and Excel reporting.

Contracting

Consultant/IT Project Coordinator, New Development Listings

Douglas Elliman, New York, NY 10/2015 – 4/2016

Coordinate various new development listings and marketing projects.

Ensure that company databases and systems contained the required information; ensured compliance as per established processes and SOPs.

Manage the new development data process including track and report update on new development projects.

Consult and verified project requirements with marketing to determine project timelines and established procedures.

Technical Skills: MS Project, (Excel, Word, PowerPoint, Outlook, Access,O365), Windows 7/10, LIMO, Content Management, Photoshop, Mail Chimp, SharePoint, Excel Reporting, Visio, Budgeting OneNote, excellent analytical, planning and scheduling, VLOOKUP’s, pivot tables, Access content management and data reporting.

Contracting

Consultant/IT Project Coordinator, Multichannel Content – Correspondence Service

New York Life Insurance Company, New York, NY 10/2014 – 7/2015

Deliver agile methodologies through scrum practices and provide exceptional value to the business.

Tracked and communicated team accomplishments and sprint/release progress to all members involved including senior management.

Analyze financial and insurance products, insurance business requirements to develop and define high-level customer user stories.

Supported governance, risk management, compliance activities and met the needs of internal and external stakeholders.

Develop work plans, schedule and administer meetings (WebEx), track tasks, manage personnel, develop status reports, and monitor project budget.

Manage SharePoint repository library of all correspondence content, as a knowledge sharing resource.

Technical Skills: MS Project, MS Office (Excel, Word, PowerPoint, Outlook, Access), Windows 7/10, Visio SharePoint, Lotus Notes, Agile Methodologies, HP Exstream, Multichannel Customer Communication Management (CCM), Risk Management, Governance Collaboration, Compliance, Financial Products, VLOOKUP’s, pivot tables, Access content management and data reporting.

Internal Communications Specialist, Diabetes Care – Medical Care 10/2008 – 7/2014

Bayer HealthCare, Whippany, NJ (7/2011 – 7/2014)

Coordinate and implement employee communications programs for global diabetes company with 1,300 employees and €1 billion in sales.

Led logistics and coordinate content development for executive-led global Town Halls, webcasts and other live events with employees.

Work with executive team to coordinate change management communications (e.g., move to new corporate HQs: new technology platform).

Manage Medical Care intranet and update the employee intranet with fresh weekly content.

Oversaw communications department budget and track financial expenses.

Technical Skills: MS Suite, MS Office (Excel, Word, PowerPoint, Outlook, Access), Windows 7/10, Visio, SharePoint InDesign, Photoshop, HTML, Time to Web (Content Management System, Sitecore, Meeting and Event Planning, Vendor Management, Social Media (Facebook, Twitter, Blogs).

Contracting

Consultant/Associate Manager, Charitable Contributions & Community Relations

Bayer HealthCare, Tarrytown, NY (10/2008 7/2011)

Coordinate and organize CSR across all U.S. business functions. Organize charitable contributions in U.S. and government relations teams to ensure consistency in approach and implementation.

Manage and track educational, program grants and expense payments for Bayer Foundation; Manage spending allocation in accordance grant giving guidelines.

Support Bayer HealthCare day-to-day philanthropic operations process review and track grant and charitable contributions requests.

Manage the employee giving station intranet and employee matching donations requests.

Coordinate all 501C3 professional, patient and scientific organizations applications.

Technical Skills: MS Suite, (Excel, Word, PowerPoint, Outlook, Access), Concur Expense, Windows 7/10, Visio SharePoint, GIFTS Micro Edge, Lotus Notes, Therapeutic Areas (Diabetes Care, Oncology, Hematology, Cardiology), HTML, Collaboration, Managed Community Relations, Vendor Management, Internet Research, Event Planning, Employee Volunteer Management, Patient Advocate, Compliance and Best Practices, Corporate Social Responsibility.

Program Coordinator (Grant – Funded), Infectious Diseases

Columbia University, New York, NY 9/2006 10/2008

Responsible for oversight of special projects, capital renovations, and grant funded programs throughout the program.

Manage internal and external relationships for designated clinical programs

Develop grant proposals for submission to federal, state and city agencies, foundations, and other funding sources.

Work closely with department Administrator, program Directors to manage new and existing projects.

Monitor program policies, procedures, and standards.

Assist with creation of daily agendas, production and execution of all program schedule events.

Represent patient the program at conferences and meetings with the IRB and the Board of Directors.

Technical Skills: MS Suite, (Excel, Word, PowerPoint, Outlook), Windows 7, Budgeting, HIPPA Certified, Clinical Trials, NIH, Infectious Diseases, Regulatory Compliance Operations, SOP, Conference Center Services.

EDUCATION AND PROFESSIONAL DEVELOPMENT

New York University, New York, NY

Bachelor of Arts in Organizational Behavior; Marketing

Cumulative GPA: 3.0

SFC (Scrum Fundamentals Certified) – 2017

Certificate#593204



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