Assistant Accounting
Resume:
Bertha F. Horton
PO Box *****
Juneau, AK *****
***********@*****.***
Objective
Seeking full time career opportunity providing administrative and accounting support in the public or the private sector utilizing my knowledge, skill, and abilities to support the team
Employment History
08/05/2013 - 11/03/2017
Corporate Accounting Assistant
Gatineau Human Services
Juneau, AK
03/2015 - Corporate Accounting assistant processed & coded all A/P billing, entered data into quick books for payment, reconciled corporate credit cards, managed the purchase order log for all purchases. Handled Travel requests, per diems, and reconciling travel for all staff. Helped process payroll, mid-month draws, retro pay; entered payroll into quick books. Processed Treatment & Residential treatment billing; Safety Officer went into buildings inspected and made monthly reports. Conducted quarterly staff meetings with committee members. Was a backup for the other accounting assistant, front desk, Supply Assistant; answered phones, received and sent postal mail & provided customer service
6/2014 - GHS Accounting Assistant - Resident Trust
Managed the payroll for the GHS Residents, go to the safe in Security to pick up payroll, open every envelope with the Security Supervisor. head back to the office & go thru each envelope, sort money, checks, then entered in the spreadsheet payroll amounts, date received at least 3 times a week.
Printed checks for Residents once a week that included: allowances, bus tokens, treatment payments, and other approved items.
Reported to case manager’s weekly payroll concerns. Monthly reports (3 each) for the Facility Director and print a check for: Walk away's, room & Board, bus tokens, treatment payments.
8/5/2013 - Admin Assistant - Front desk Receptionist GHS Behavorial Health (Out patient treatment)
Worked varied shifts for the front desk, assisted residents on treatment packet process & requirements. Scheduled assessments, made files. Answered phones, filing. Enter assessment information into a database (AKAIMS). Enter treatment billing daily.
Used a BRAC for those attending groups or individual appointments. Assisted females for a UA testing for assessments.
04/20/2009 - 11/16/2010
Administrative Assistant II
Booz Allen Hamilton
Daily administrative duties to the U.S.C.G. Rescue 21 PRO Alaska included: Answer phones, meet & greet public at the door. U.S.C.G. R21 PRO Alaska is a secured facility and is not open to the public. Watch two monitors daily for incoming visitors. Weigh & calculate postage for all outgoing mail. Prepare online for fed ex packages when needed. weigh & calculate all postal outgoing mail using (USPS.com) to calculate postage. Log all outgoing postage used. Had a ($635.00) postage provided by U.S.C.G. WA D.C. headquarters, all postage was logged in a book for outgoing postage used to mail out letters or parcels. Enter Purchase requests into the Core Accounting System for final approval. Log in all purchase requests into a MS Excel log. Learn how to use the USCG Portal (creating a webpage for USCG R21 PRO Ak). Started a spend plan from the Purchase log for USCG R21 PRO Ak from MS Excel, also created a VHF Tower Binder for all Alaska towers for U.S.C.G. CEU Engineering Dept. Created and filed (Contract files) for the U.S.C.G. Contracting officer as needed, kept all typed list of all files kept at my desk. Fiies had to be created as per instruction from (U.S.C.G.) headquarters filing procedures. Weekly staff teleconferences with (BAH) supervisor & other staff for any updates on work duties. (USCG R21 PRO AK) we had weekly staff meetings as well or as staff were available during the summer/fall. Assist in make or create a (Spend Plan), so I used the (Purchase Request) log to create a spend plan, that included all (unseen) expenses that was not paid by a (Purchase Order).
The (Purchase Order) log became a spend plan that was done in (MS Excel). I added a category column so when sorting could be done by (category) and then calculate (expenses) for each category. I was also asked to create (U.S.C.G. R21 PRO Ak) Tower Binder (VHF Existing Tower Sites) for another (U.S.C
06/08/2002 - 10/31/2009
Admin Clerk II
Tlingit & Haida Head Start
Backup for receptionist: answered phones, sort incoming mail, post outgoing mail, assist public & field staff by phone and in person; Made airline travel arrangements, hotels, rental cars and travel advances all field & admin staff and recorded final travel reports Promote and sell Head Start video’s using QuickBooks for invoicing;
Calculate CACFP Food reimbursement for 9 month school year for 17 centers, review Center & Sibling attendance, monthly meal count, calculate reimbursement, submit calculations to the State for monthly reimbursements. Run a report on the Finance database Navision for food expenses, run a report in Child Plus database for total meals & attendance for monthly reimbursements. Data entry of Health information for all children in 17 centers for physicals including: blood pressure, hearing, vision, hemoglobin, growth, physical, and dental examination results. Maintenance of Xerox copier, internet postage. Copying, faxing, scanning, and e-doc documents.
06/02/1998 - 06/03/2001
Admin Clerk III
Alaska Department of Fish & Game
Boards Support Section- Answered phones, sorted incoming mail, inventory of supplies, Prepared for Alaska Board of Game meetings, Typed edited coded printed proposals, sent to the printer, returns from the printer send to F&G mail list; Assisted F&G lawyer for request of copies of past meetings; Prepare & Copy board books for every meeting from Fish & Game Staff for each meeting. Ship office supplies Board Secretary at Alaska Board of Game meetings responsible for recording of all meetings, work with the Caterer for all meeting requirements, Assist public and staff during meetings. Update the 800 number, fax proposals to the Juneau office, setup sound system and turn on & off sound system each meeting. Ship supplies back to Juneau Inventory supplies after each meeting.
06/02/1989 - 06/01/1997
Clerk Typist III
City & Borough of Juneau
Engineering Department, Multi-task, answer 17 phone lines for 2 Departments, 1 Division; Type letters, memos, various reports, surveyor easements; Typed contracts (300 pages plus), created & typed up boilerplates; merged letters for LID projects, proof, mail out Filing, drop off outgoing mail
.
06/09/1987 - 06/11/1988
Library Technician
Tlingit & Haida Central Council
Juneau, AK
This position was by a onetime grant. Microfilm all Archive Enrollment documents of Tlingit & Haida Central Council, Type the Index of microfilm on DBase III program, Send out all microfilm to be processed to Anchorage, Set up storage of microfilm with the State Department of Libraries, Archives, Museums
Education
High School Diploma or Equivalent
Juneau-Douglas High School
AK
Additional Information
Easily learn to use multiple databases: Paradox, MS Office Suite, Navision, ChildPlus
Proficient in WordPerfect, Lotus 1,2,3,
Detail focused; finish all assigned work timely, with full reporting completed
Mature work ethic, punctual, efficient, organized, and adaptable
Provide respectful customer service to internal and external customers
Contact this candidate