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Executive Assistant Administrative

Miami, Florida, United States
June 13, 2018

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Accomplished, well rounded Project Accountant with strong interpersonal, organizational and operations management skills. Possesses keen ability to multi-task variety of challenges in a constant changing environment. Well developed communicational and problem solving skills. Excellent ability to resolve difficult situations under adverse conditions. Effectively handles information of highly confidential nature. Fully bilingual English and Spanish. EXPERIENCE

OHL-Arellano Construction Company – Project 2015 – 2018 LNR Property LLC – Administrative Assistant to CIO 2011- 2013 Naroca Construction CO – Executive Assistant to President 1992 - 2009 PROJECT EXAMPLES

OHL-Arellano and OHL Building

1515 Sunset Office Building

Review, analyze and monitor job costing reports to ensure proper financial accounting of project to include committed cost reports, change orders, progress billings, cost to complete reports,

Process Accounts Payables for assigned projects. Includes supplier invoices & subcontractor requisitions

Prepare legal contracts for subcontracted work

Review all signed contacts received are properly filed and all insurance requirements are satisfied

Ensure all subcontractors are complying with terms and conditions of the contract (i.e. insurance, billing procedures, etc.)

Process PCO and CO with required budget transfers and SCO.

Work closely with Project Managers, Assistant PM and Superintendents as needed and required. on

Develop and maintain relations with the client, project and management team

Assist with the enforcement of company policies and procedures

Organize all calendars for PM, APM & Superintendents.

Organize all meetings needed as well as take all the meeting minutes. LNR Property LLC

South Beach Headquarters

Arranged events for meetings with Executives on a daily basis

Make all the reservations for conference rooms as needed for the Managers’ and staff meetings daily.

Log all invoices and PO, later code and process for payments.

Assisted CIO in all administrative duties.

Assisted 8 managers as needed with any administrative duties as requested.

Prepared all travel arrangements.

Help keep track of all budgets per departments.

Supported all special projects for the managers; testing a new system change as needed. Naroca Construction Company

Miami, FL

Managed and supervised all office activities.

Ordered supplies for the office and for all the job sites.

Received and delegated the disbursement of supplies as needed on the construction sites.

Placed special orders for cabinets, counter tops, flooring, interior and exterior paint, crown moldings doors and designed landscaping.

Reviewed all invoices and process the payment.

Ran Plans to obtain permits, as well as, correcting any code violations on permits.

Oversaw and made sure the work was done to the client’s specifications and quality.

Resolved code violations and complaints.

Acted as a liaison with clients regarding any workmanship issues such as A/C, plumbing, electrical or carpentry.

Supervised and corrected all maintenance once during construction and especially after construction finished.

Followed up and verified the problem was solved to the client’s satisfaction.

Coordinated and scheduled conference calls and meetings.

Performed all audits for insurance related matters.

Yearly audits performed by workers compensation insurance and liability.

Vendor selection and management.

Involved in all staff meetings and interviewed staff members for job placements.

Marketing for real estate property owned by the company. EDUCATION / PROFESSIONAL DEVELOPMENT / SKILLS

Southwest High School – Miami, FL

Gold coast Real Estate School – Miami, FL

Sales Associate Real Estate Lic# SL0594985

Notary Public State of Florida # DD957409

Proficient in Lotus and Microsoft Office: MS Excel, MS Word, MS Office, MS PowerPoint, Visio and Lotus, Primavera, Prolog & Timberline

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