Manager Office

Margaret Roberts (Mitzi)

*** ***** **** ***. ***

Mankato, MN 56001

507-***-**** / ***************@*****.***

Experience

Traverse des Sioux Library Cooperative

Office Manager Present

Administrative Assistant (Contract Temp to Perm) 2013

Manage office services by organizing efficient office operations and procedures

Maintain office and phone equipment and schedule repairs

Manage contract and price negotiations with office vendors and service providers

Order and manage office and janitorial supplies

Schedule usage and arrange maintenance of company vehicle

Coordinate events by scheduling programs, logistics, refreshments, handouts, and other details

Assist with the RFP process by researching vendors, helping to develop requirements, send out RFPs, organize and compile bids, and track progress through the completion of the projects

Serve as liaison between TdS, member libraries, staff, and outside entities

Serve as backup for payroll, bookkeeping, and delivery functions

Assist in coordination of board meetings, including compilation and distribution of board packets, equipment needs and function, and board reporting and distribution

Create and maintain TdS website and regularly maintain software, graphic design of all types of materials for library events, promotional and marketing purposes, and create brochures, charts reports, and other resources

Maintain assorted databases and calendars of events for the organization and libraries, including adding event registration and payment as needed for events

Track and report Overdrive payments

Schedule orientation for new board members, staff, and library directors and their staff, and conduct appropriate sessions

Hackers Tree Farm

Assistant to Owners (Contract Temp) 2013

Use QuickBooks to create invoices for customer orders

Create inventory reports

Answer phone calls and assist customers with placing or tracking order

Set up trucking schedules to deliver client orders

AgStar 2011

Hub Support (Contract Temp)

Research database (SalesForce CRM) for duplicates

Find duplicates within database by verifying any uncertain entries

Merge duplicate line items into production database

Create reports, clean out files on database

Bic/Norwood 2011 – 2013

Graphic Artist (Manpower)

Gather requirements during inception phase, document and deliver electronic production representative with the attention to detail and provide input to ensure success of projects while staying on task

Complete projects by coordinating with project manager, art services, printers, etc., use functional specification documents, and assist in analysis and design

Proactively identify what needs to be done and act upon it, setting appropriate time to achieve results

Be aware of team members’ workloads and serve as backup to work rotation and assignments as needed

Use communication skills by using Outlook to email and participate in meetings and committees

Corporate Graphics International 1994 – 2011

Graphic Design Coordinator/Preflight

Plan concept by studying information and materials, making sure fonts are in compatible file format

Make sure images and graphics that are provided are in vector format and able to be used

Illustrate concept by designing rough layout of art and copy regarding arrangement, size, type size and style, and related aesthetic concepts

Obtain approval for concept by submitting rough layout for approval

Prepare final layout by marking and pasting up finished copy, coordinating with project managers, art services, printers, etc.

Update databases coordinating information and merging files

Contribute to team effort by accomplishing related results as needed

Maintain internal programming by using HTML in Cordova and WYSIWYG to create layout for informtion to flow into templates

In house programming to set up new account for vendors

Technical Proficiency

Platforms: Mac OS 9/10 and Windows 10/8/7 and older

Applications: Adobe Photoshop; InDesign; Illustrator; Quark Xpress; Microsoft Word, Excel, PowerPoint; Premier Pro; WYSIWGY; QuickBooks; Dreamweaver; Flash; Sound booth; PDF Pro; 3Ds Max; CAD; CRM systems i.e., Oracle, AS400, SharePoint and Salesforce; HTML, XHTMS and CSS

Other Skills

Create digital books, flyers, brochures pamphlets and invitations; create posters for airports, fundraisers and large concert events; create magazine, newspaper and book layout to go to print; create and manage web sites; design covers for education and teacher guides; AP/AR; data entry; payroll; computer help desk; assist in creating client list to upload to database; switchboard operator

Education

Associate of Applied Science

Digital Design & Animation

Rasmussen College

Trade School Diploma

Graphic Arts/Commercial Arts

South Central College

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