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Administrative Assistant Office

Illinois, United States
June 12, 2018

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Marixa R. Gallegos



Objective: To be in a company that I can grow with, challenge my skills and where I can learn something new every day.

Skills: Customer Service/Human Resources/Collections/Accounts Receivables/ Bilingual Liaison/ Administrate Assistant/Receptionist/General Office/Office Clerk/Switchboard

Languages: English and Spanish- speak, read and write

Software: Microsoft, Word, Excel, PowerPoint, Outlook /SAP/Point--(mortgage system),/ Oracle, /Notes, /Data Base, /Avionte and some 2015 Ultra Tax CS, /Property Management system/ 7 Line Phones


oWaukegan East High School

oDeVry, Chicago IL - Belmont campus. CIS – Computer Information Systems


Administrative Assistant

Dynaco/OfficeTeam - May 2018 to May 2018

Greet clients, copy, file.

Data entry, Scan.

Administrative Assistant -Receptionist

Office of M.A. Cowin, CPA P, C / Office Team. February 2016 to April 2016 & February 2018 to April 2018

Greet clients, take incoming calls,

Scan and prepare tax packages for clients

Light data entry. Copy, file and general office duties

Event coordinator:

CareerBuilder-Amazon/Office Team. Oct 2017 to January 2017

Help applicants fill out paperwork such as tax documents applications and I-9.

Set up conference rooms for incoming applicants set up the laptops

During the event enter into the system the applicants information and after the event make sure the report is done and sent in.

Human Resources Business Partner

StackOn/Office Team. Sept 2017 to Oct. 2017

Check hours for employees. Note employees time cards

Do orientation with new employees. Register new employees in to the time clock system.

Recruit new employees and make offer letters to potential employees.

And general office duties

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Marixa R. Gallegos




Property Manager

Kenosha Gardens Apartments / Office Team June 2017 to Sept. 2017

Take work orders from residents. General office duty’s – answer phones, fax, and keep office in good condition and also recreational room.

Check system to make sure all work orders are completed, make purchase order if necessary. Send Emails for approvals.

Help out potential applicants fill out Rent Applications and log in any potential renters.

Help out locked out residents. Communicate with main office about any major work orders.

Call venders for any repairs needed on grounds.

Human Resource Assistance

Amazon – Career Builders / Office Team May 2017 to June 2017

Help with job fairs for Amazon though Career Builders.

Assist potential employees fill out applications on computers.

Guide potential employees to meeting room for orientation once offer was extended to them.

Patient Representative

Kenosha Community Health Center, INC./ Office Team Oct 16 to February 17

Greet patients, check in patients, take payments, and scan in patient’s info to EHS systems.

Schedule patients for appointments, run insurance eligibility, fax out paper work.

Email for authorizations for the patients, make confirmation calls.

Make sure schedule is maintained for providers. Advise Supervisor on any major changes.

Leasing Agent-Administrative Assistant -Receptionist

Northlake Farms Apartments / Office Team. June 2016 to Oct 16

Greet clients, take incoming calls, mail, some light data entry, copy, and fax.

Take rent payments.

Give clients paper work for the waiting list.

Take work orders from tenants.

Administrative Assistant/Receptionist

Andrews Staffing Contract/Temporary Role Feb 2014-Dec 2015

Greeted clients and guest as they arrived

Answered phones and direct calls to appropriate parties

Provided applications to candidates, ensuring applications are correctly filled out

Take names and numbers from employees for daily sign in sheet.

Clerical duties include filing, faxing and emailing.

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