Mbedesho Tshaya
** *********** ******, ****** ****, Khayelitsha, Cape Town Cell: 078*******/072*******
Email: ac5uge@r.postjobfree.com
ac5uge@r.postjobfree.com
Personal Details
Date of Birth : 03 August 1991
I.D Number : 910**********
Driver’s License : Code 8
Gender : Male
Race : Black
Nationality : South African
Personal Summary
I am a competitive, motivated and enthusiastic individual with experience of working as part of a team in a busy office environment. Well organised and proactive in providing timely, efficient and accurate administrative support to office managers and work colleagues.
Career Objective
To obtain a long term position in a company that will be able to utilize my skills and that has opportunities for growth and advancement, whilst I will also be adding value to the organisation.
Education and Qualifications
Qualification: B-Tech Management/Finance (2014)
Nelson Mandela Metropolitan University
Major Subjects: Business Management, Financial Management, Administrative Management, Research Methodology, Strategic Management, Quantitative Management
Certification: Health & Safety Representative (2016)
Certification: Prince 2 Foundation Certificate (Project Management) (2014)
Qualification: National Diploma in Management/Finance (2013)
Nelson Mandela Metropolitan University
Major Subjects: Business Management, Personnel Management, Economics, Marketing, Administrative Management, Production Management, Financial Accounting
Qualification: Bachelor of Accounting Sciences in Financial Accounting (2016 in progress)
University of South Africa
Matric: English Home Language, Afrikaans, Business studies, Mathematical Literacy, Accounting, Economics, Life orientation.
St Martins High School (2009)
Achievements
NMMU Student Representative Council (SRC) Member - Oppidani Council
Management Student Society (MANSOC) – Founder and Chairperson
NMMU Residence House Committee Member – Secretary, Primarius
NMMU How2Buddy- First year Orientation Buddy
NMMU Beyond The Classroom (BTC) Leadership Programme Graduate
Key Skills and Competencies
Business administrative and financial acumen
Strong organisational, administrative and analytic skills.
Excellent spelling, proofreading and computer skills.
Ability to maintain confidentiality.
Ability to produce consistently accurate work whilst under pressure.
Capable of delivering precise and standard administrative objectives for day to day Business Unit operations.
Have the ability to convey and share information effectively as well as interact with clients and stakeholders effectively.
Able to assist people quickly, accurately
Attention to Detail
Leadership skills
Strong ability to interact with different individuals at all levels
Interpersonal skills and people management skill
Further skills
I.T Proficiency: Advanced-Microsoft Word, Microsoft Excel, PowerPoint, Oracle, Internet and Email etiquette
Languages : English and IsiXhosa
Work experience
Robben Island Programme Administrator & Office Administrator, Coega Development Corporation (From 3 August 2015- Present)
Responsibilities:
Reporting and accounting to Executive Manager on the Programme’s Operational issues.
Assisting with Procurement Submissions editing, typing and submitting
Attending Mandatory Briefing Meetings for tenders and taking minutes
Attending to Tender Evaluations and Adjudications
Drafting Service Level Agreements (SLA’s) for Service Providers
Contract management through regular updates of contract register and matrix
Attending Risk Management Meetings and effecting issues relating to risk for the office/Programme
Assisting with the Budgeting and Cash flows for the Financial year (FY)
Monitoring expenditure against Budget and Cash flow movements
Management and control of internal processes and adhering thereafter
Releasing invoices against Planned Purchase Orders (PPO’s) for payment on the Oracle system
Planned Purchase Order(PPO) Creation and adjustments on existing PPO’s
Invoice processing on the Oracle System for payment
Invoice Capturing and tracking until payment before stipulated payment period
Office Petty Cash handling and Reconciliation
Assist with internal and external audit requests for information
Working with consultants, contractors and Small Medium and Micro Enterprises (SMME’s)in projects
Organizing and coordinating Programme Meetings and Agenda setting and Minute taking
Book Programme team members’ travel arrangements, including flights, accommodation, vehicle hire, booking of the Organization’s vehicle
Front Office Duties – attending to the Reception area
Stakeholder Management by Interacting with different Service Providers and client
Disseminate information to internal and external stakeholders.
Preparing Monthly Reports for the client
Maintaining records through electronic and manual filling, whilst ensuring security of confidential information
EDMS- Electronic Documentation Management System ( Electronic Filling)
Coordinate Meetings and engagements with external and internal stakeholders
Assist new employees to adapt to the Programme culture and in locating the documents necessary to perform their jobs
Providing assistance with ICT related matters such desk or top laptop and video conferencing facility set up, other computer issues as well.
First point of contact when it comes to IT Support issues such as desk top/laptop set up, server room keeper, and network such issues reporting and escalating, IT software Administrator rights.
Member of the Safety, Health and Environmental (SHE) Committee and attend to SHE issues for the office
Conducting monthly Health and Safety Audits for the office to the SHE Unit
Requesting office requirements such as Stationery, Kitchen equipment, office Furniture
Office Asset Management through regular updating of Asset Register
Receiving Goods purchased from Suppliers and doing quality check on the goods
Providing efficient Support to the Office for Operational requirements
Supervision of contract cleaning personnel for the office
Ensuring the office runs smoothly and providing solutions to any issues arising
DOH- Programme Administrator Intern, Coega Development Corporation (From 3 March 2014- July 2015)
Responsibilities:
Responsible for providing support to the Department of Health (DoH) Programme/Project Managers.
Reconciliation of Petty Cash Receipts for Project Managers.
Preparing Operational Excellence Monthly Reports (OER) for the CEO’s Office.
Meeting and greeting clients and visitors to the office.
Manage Project Manager’s diaries ensuring that the Project Managers attend all meetings by ensuring a Meeting venue, Travel and Accommodation arrangements as well as arranging refreshments for the duration of the meeting.
Organizing Programme Meetings and Programme Board Meetings and Agenda setting and Minute taking
Maintaining records through electronic and manual filling, whilst ensuring security of confidential information;
Coordinate meetings and engagements with external and internal stakeholders,
Invoice capturing and processing on Oracle System
PIMS- Project Information Management System
EDMS- Electronic Documentation Management System ( Electronic Filling)
Managing Web Timesheet System for Management fees ( Disbursements)
Registering new projects on the Project Registration System (PRS)
Working alongside Finance and Procurement by submitting Tender validity letters and Procurement Submissions drafted by managers
Attending to Tender Evaluations and Adjudications
Overseeing and referencing of letters of acceptance and regret before submission.
Member of the Coega Interns leading CSI Committee.
Company : Lewis Stores
Position : Intern
Duration : 3 Months
Duties and Responsibilities
Receiving and controlling cash
Stock valuation
Debt collection
Credit follow up and diary
Delivering merchandise
Calculating targets for employees
Checking sales
Attending customer’s complaints
Company : Edcon Group
Position : Administrative assistant
Duration : 2 Months
Duties and Responsibilities
Administrative duties
Conducting interviews of disability candidates
Front office duties (printing, typing, faxing, answering calls)
Administering casual assessment
Organising filling room
Compiled external candidate data base
Calling external candidate
References
1.Mrs N Tikayo
Programme Administrator
Coega Development Corporation
Tel: 041-****-***
Cell: 083*******
Relation: Professional
2. Mr Lungile Ntshingana
Programme Manager
Coega Development Corporation
Tel 041-***-****
Cell: 083-***-****
Relation: Professional
3. Ms Zanele Letlaka
Branch Manager
Lewis Stores
Cell: 072*******
Relation: Professional
4. Jenilee Van Der Byl
Talent Acquisition Consultant
Edcon