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Management Office

Location:
Cape Town, Western Cape, South Africa
Posted:
June 12, 2018

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Resume:

Mbedesho Tshaya

** *********** ******, ****** ****, Khayelitsha, Cape Town Cell: 078*******/072*******

Email: ac5uge@r.postjobfree.com

ac5uge@r.postjobfree.com

Personal Details

Date of Birth : 03 August 1991

I.D Number : 910**********

Driver’s License : Code 8

Gender : Male

Race : Black

Nationality : South African

Personal Summary

I am a competitive, motivated and enthusiastic individual with experience of working as part of a team in a busy office environment. Well organised and proactive in providing timely, efficient and accurate administrative support to office managers and work colleagues.

Career Objective

To obtain a long term position in a company that will be able to utilize my skills and that has opportunities for growth and advancement, whilst I will also be adding value to the organisation.

Education and Qualifications

Qualification: B-Tech Management/Finance (2014)

Nelson Mandela Metropolitan University

Major Subjects: Business Management, Financial Management, Administrative Management, Research Methodology, Strategic Management, Quantitative Management

Certification: Health & Safety Representative (2016)

Certification: Prince 2 Foundation Certificate (Project Management) (2014)

Qualification: National Diploma in Management/Finance (2013)

Nelson Mandela Metropolitan University

Major Subjects: Business Management, Personnel Management, Economics, Marketing, Administrative Management, Production Management, Financial Accounting

Qualification: Bachelor of Accounting Sciences in Financial Accounting (2016 in progress)

University of South Africa

Matric: English Home Language, Afrikaans, Business studies, Mathematical Literacy, Accounting, Economics, Life orientation.

St Martins High School (2009)

Achievements

NMMU Student Representative Council (SRC) Member - Oppidani Council

Management Student Society (MANSOC) – Founder and Chairperson

NMMU Residence House Committee Member – Secretary, Primarius

NMMU How2Buddy- First year Orientation Buddy

NMMU Beyond The Classroom (BTC) Leadership Programme Graduate

Key Skills and Competencies

Business administrative and financial acumen

Strong organisational, administrative and analytic skills.

Excellent spelling, proofreading and computer skills.

Ability to maintain confidentiality.

Ability to produce consistently accurate work whilst under pressure.

Capable of delivering precise and standard administrative objectives for day to day Business Unit operations.

Have the ability to convey and share information effectively as well as interact with clients and stakeholders effectively.

Able to assist people quickly, accurately

Attention to Detail

Leadership skills

Strong ability to interact with different individuals at all levels

Interpersonal skills and people management skill

Further skills

I.T Proficiency: Advanced-Microsoft Word, Microsoft Excel, PowerPoint, Oracle, Internet and Email etiquette

Languages : English and IsiXhosa

Work experience

Robben Island Programme Administrator & Office Administrator, Coega Development Corporation (From 3 August 2015- Present)

Responsibilities:

Reporting and accounting to Executive Manager on the Programme’s Operational issues.

Assisting with Procurement Submissions editing, typing and submitting

Attending Mandatory Briefing Meetings for tenders and taking minutes

Attending to Tender Evaluations and Adjudications

Drafting Service Level Agreements (SLA’s) for Service Providers

Contract management through regular updates of contract register and matrix

Attending Risk Management Meetings and effecting issues relating to risk for the office/Programme

Assisting with the Budgeting and Cash flows for the Financial year (FY)

Monitoring expenditure against Budget and Cash flow movements

Management and control of internal processes and adhering thereafter

Releasing invoices against Planned Purchase Orders (PPO’s) for payment on the Oracle system

Planned Purchase Order(PPO) Creation and adjustments on existing PPO’s

Invoice processing on the Oracle System for payment

Invoice Capturing and tracking until payment before stipulated payment period

Office Petty Cash handling and Reconciliation

Assist with internal and external audit requests for information

Working with consultants, contractors and Small Medium and Micro Enterprises (SMME’s)in projects

Organizing and coordinating Programme Meetings and Agenda setting and Minute taking

Book Programme team members’ travel arrangements, including flights, accommodation, vehicle hire, booking of the Organization’s vehicle

Front Office Duties – attending to the Reception area

Stakeholder Management by Interacting with different Service Providers and client

Disseminate information to internal and external stakeholders.

Preparing Monthly Reports for the client

Maintaining records through electronic and manual filling, whilst ensuring security of confidential information

EDMS- Electronic Documentation Management System ( Electronic Filling)

Coordinate Meetings and engagements with external and internal stakeholders

Assist new employees to adapt to the Programme culture and in locating the documents necessary to perform their jobs

Providing assistance with ICT related matters such desk or top laptop and video conferencing facility set up, other computer issues as well.

First point of contact when it comes to IT Support issues such as desk top/laptop set up, server room keeper, and network such issues reporting and escalating, IT software Administrator rights.

Member of the Safety, Health and Environmental (SHE) Committee and attend to SHE issues for the office

Conducting monthly Health and Safety Audits for the office to the SHE Unit

Requesting office requirements such as Stationery, Kitchen equipment, office Furniture

Office Asset Management through regular updating of Asset Register

Receiving Goods purchased from Suppliers and doing quality check on the goods

Providing efficient Support to the Office for Operational requirements

Supervision of contract cleaning personnel for the office

Ensuring the office runs smoothly and providing solutions to any issues arising

DOH- Programme Administrator Intern, Coega Development Corporation (From 3 March 2014- July 2015)

Responsibilities:

Responsible for providing support to the Department of Health (DoH) Programme/Project Managers.

Reconciliation of Petty Cash Receipts for Project Managers.

Preparing Operational Excellence Monthly Reports (OER) for the CEO’s Office.

Meeting and greeting clients and visitors to the office.

Manage Project Manager’s diaries ensuring that the Project Managers attend all meetings by ensuring a Meeting venue, Travel and Accommodation arrangements as well as arranging refreshments for the duration of the meeting.

Organizing Programme Meetings and Programme Board Meetings and Agenda setting and Minute taking

Maintaining records through electronic and manual filling, whilst ensuring security of confidential information;

Coordinate meetings and engagements with external and internal stakeholders,

Invoice capturing and processing on Oracle System

PIMS- Project Information Management System

EDMS- Electronic Documentation Management System ( Electronic Filling)

Managing Web Timesheet System for Management fees ( Disbursements)

Registering new projects on the Project Registration System (PRS)

Working alongside Finance and Procurement by submitting Tender validity letters and Procurement Submissions drafted by managers

Attending to Tender Evaluations and Adjudications

Overseeing and referencing of letters of acceptance and regret before submission.

Member of the Coega Interns leading CSI Committee.

Company : Lewis Stores

Position : Intern

Duration : 3 Months

Duties and Responsibilities

Receiving and controlling cash

Stock valuation

Debt collection

Credit follow up and diary

Delivering merchandise

Calculating targets for employees

Checking sales

Attending customer’s complaints

Company : Edcon Group

Position : Administrative assistant

Duration : 2 Months

Duties and Responsibilities

Administrative duties

Conducting interviews of disability candidates

Front office duties (printing, typing, faxing, answering calls)

Administering casual assessment

Organising filling room

Compiled external candidate data base

Calling external candidate

References

1.Mrs N Tikayo

Programme Administrator

Coega Development Corporation

Tel: 041-****-***

Cell: 083*******

Relation: Professional

2. Mr Lungile Ntshingana

Programme Manager

Coega Development Corporation

Tel 041-***-****

Cell: 083-***-****

Relation: Professional

3. Ms Zanele Letlaka

Branch Manager

Lewis Stores

Cell: 072*******

Relation: Professional

4. Jenilee Van Der Byl

Talent Acquisition Consultant

Edcon

041-***-****



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