Assistant Executive

Stefany Marchewka

**** **** ***** ****, ***** ***93

Cell Phone: 281-***-**** Email **********@*******.***

Core Competencies

Bilingual in English /Spanish

Proficient- Microsoft Office Applications- PowerPoint, Publisher

Advanced- Microsoft Office Applications- Word, Excel, Outlook, Access

Proficient with-Health Quest System, Imaging, Cerner, Share Point, Pure Safety, 70WPM

Team Player, Hard Worker, Driven, Positive Attitude, Leader

Time Management Skills, Responsible for Calendar Coordination, Minutes, Purchasing/Receiving/Invoice Processing

Professional Profile

I am a detail oriented, proficient, executive assistant with managerial experience. I have knowledge and experience in human resource policies, staff development, and capable of enforcing standard operating procedures with accuracy and efficiency. My attention to detail and organizational skills are a strength. My work experience has afforded me the opportunity to hone in my analytical problem solving and team building skills.

WORK EXPERIENCE

Muller Law Group, PLLC, Sugar Land, Texas

Executive Administrative Assistant January 2014- Present

Assist with general administrative duties such as handling phones, copies, faxes, deposits, scans and service desk inquires.

Direct support to each attorney and legal assistant.

Daily sorting and distribution of incoming and outgoing mail to proper clients.

Maintain adequate levels of inventory for office supplies, marketing materials and kitchen goods.

Organize and maintain the firms private and client information with confidential regulations.

Coordinate and prepare routine correspondence, memos, letters, and reports.

Prepare necessary materials and catering for board meetings and special events.

Draft minutes from board meetings, team meetings and administrative meetings.

Coordinate all travel arrangements, maintain executive monthly calendar, and complete expense reports for each associate and employee.

Liaison between clients and employees.

Oversee regular maintenance of the office equipment and vendor management.

Maintain office filing system. Responsible for file retention guidelines and determination of what documents can be destroyed.

Memorial Hermann Hospital Medical Center Houston, Texas

Employee Health & Safety Department

Assistant Office Manager January 2008-November 2013

Coordinated all new hire physical interviews, prepared follow up visits for the new hires, filed employee folders, retrieved folders upon request, sent termed employee folders to the storage facility, sent out daily customer service emails, answered phone calls and emails with the help of my assistant.

Informed all new hire candidates the state polices and coordinate all pre-employment new hire physicals interviews and provided up to date OSHA/CDC regulated forms.

Provided administrative assistance regarding data statistics vaccinations, termed and new hire candidates, I-9 verification process, expense reports, invoice, purchase and travel arrangements on a daily basis.

Maintained the conference rooms, ready for the executive meetings.

Assisted with the organization and inventory content for our corporate office completed with our electronic filing system.

Trained, shadowed and helped with all new hire interviews and provided as a resource for further assistance while employed.

Maintained a liaison between the new hire candidates, human resources and our employees as well as the President, Vice President and directors. Coordinated with the new candidates, I-9 verification information were current with the U.S. regulations.

Organized electronic binders, provided power point presentations, spreadsheets, internal audits, systems projects and invoice processing.

Prepared and documented all minutes that were discussed in each meeting, and provided a final document to, the President, Vice President and the director of Employee Safety department the next business day.

Updated policies and procedures and helped serve as a backup receptionist when needed especially during lunch hour breaks.

Maintained and organized all employee health and safety needs.

Methodist Hospital, Sugar Land, Texas

Admitting Coordinator January 2007- January 2008

Coordinated all policies and procedures as they pertained to patient processing, and helped served as a backup admitting representative when needed especially during lunch hour breaks

Maintained and organized the admitting department’s employee electronic files.

Provided and organized meetings, power point presentations, spreadsheets to help provide the data needed, internal audits and system projects.

Trained all new hires during their probation period as well as a resource for further assistance while employed and updated the new employees on the HIPPA guild lines and standards.

Coordinated all employee’s work schedule as well as their personal time off.

Organized and coordinated all executive meetings.

Obtained and inputted all pertinent information in to the system on a daily basis.

Prepared and documented all minutes that were discussed in each meeting and provided a final document to my superior the next business day.

Resolved patient’s inquiries regarding their accounts.

Followed all safety rules while on the job and reported all accidents promptly to the employee health and safety department.

Metro Team Realty, Ft. Lauderdale, Florida

Executive Assistant September 2005-November 2006

Coordinated daily activities such as maintained each listing of homes on the company’s website, prepared follow up visits for each client, filed client’s folders according to the status of the listing, retrieved folders upon requests, sent out daily customer service emails, answered phone calls, and emails with the help of my assistant.

Informed all clients the real estate company policy and closing executions.

Reviewed all listing applications and distributed the listings to each realtor, as well as informed the daily listing status to the president and Vice President of the company.

Provided assistance regarding, data statistics on the current home market analysis to help sell each listing.

Trained, shadowed and helped with all new hire interviews and provided as a resource for further assistance on the system software.

Inputted all pertinent information as well as updated the system on a daily basis.

Coordinated all expense reports, invoices, purchases, travel arrangements and reimbursements.

Maintained the conference room for executive meetings.

Maintained a professional liaison between the realtors, staff and the presidents of the company.

Purchased food, snacks, and office supplies and extras as directed by the President and Vice President.

Coordinated all policies and procedures as they pertained to the real estate laws and helped serve as a backup receptionist when needed.

Coordinated each of the staff’s work schedule as well as their personal time off.

Prepared and documented all minutes and provided a final document to the President, Vice President the next business day.

New Hope Community, Lock Sheldrake, New York

Admitting Coordinator September 2003-September 2005

Coordinated all policies and procedures as they pertained to patient processing and helped served as a backup admitting representative when needed especially during lunch hour breaks.

Provided and organized meetings, power point presentations, spreadsheets to help provide the data needed, internal audits, systems projects and invoice processing.

Trained all new hires during their probation period as well as a resource for further assistance while employed and updated the new employees on the HIPPA guild lines and standards.

Coordinated all employee’s work schedule as well as their personal time off.

Coordinated all calendar arrangements, expense reports, invoices, purchases, travel arrangements and reimbursements.

Inputted all pertinent information as well as updated the system on a daily basis.

Prepared and documented all minutes that were discussed in each meeting and provided a final document to my superior the next business day.

Resolved patient’s inquiries regarding their accounts.

Followed all safety rules while on the job and reported all accidents promptly to the employee health and safety department.

EDUCATION

Fort Hays State University (online), Hays, Kansas

Associate of General Science Minor in Psychology, May 2016

Monticello High School, Monticello, New York

High School Diploma, June 2003

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