Administrative Assistant Manager
Resume:
RESUME
Abul Kasim.K
Karukulam (House)
Kothakurssi
Ottappalam,Palakkad
Kerala – India
679501 – Pin
Mobile No : 009**-********
Email ID : ********@*****.***
********@*******.***
PROCUREMENT & ADMINISTRATIVE ASSISTANT
CAREER OBJECTS:
A dynamic and creative professional with 11 years of expertise in a Procurement, Logistics Planning, Supply Chain Management, inventory Control, and Administrative Assistant, seeking a challenging position to facilitate development and implementation of strategies targeting peak performance and organizational growth, while maintaining firm focus on assured bottom line gain.. EDUCATIONAL QUALIFICATIONS
BBA (Bachelor Of Business Administration)
Madurai Kamraj University,Tamil Nadu – India
Advanced Diploma In Materials Management
Kazian Global School Of Business Managements Mumbai- India Plus Two
National Institute Of Open Schooling, India
Secondary School Leaving Certificates, India
PROFESSIONAL COURSES
Microsoft Certified Professional (MCP)
Microsoft Technology Associate
Diploma In Hardware & Networking
MS OFFICE
SAP-MM (Material Management Course Completed)
ACHIEVEMENTS
Handled material procurement for heavy engineering project Mobilization & demobilization of subcontracts.
Successfully established an effective reporting system in the company and avoided communication bottlenecks with the top management.
Victoriously secured qualified suppliers & subcontractors in the market through extensive market research. Obtained the best credit facility from the approved suppliers & subcontractors thereby to reduce cash flow. Promoted on job responsibilities on the base of outstanding performance demonstrated in work profile. CAREER PROGRESSION
CLASSICAL PALACE, DOHA – QATAR
Senior Purchase Officer
Architecture,Interiors,Landscaping
ON AND ON BATTERIES PALAKKAD, KERALA – INDIA
Administrative Assistant
Manufacturing Batteries & Supplying All India Level 03 May 2018 – At present
05 Dec 2016 – 31.Jan 2018
COMOQATAR W.L.L, DOHA – QATAR
Purchase Co-coordinator
19 Feb 2009 – 08.Nev 2016
We have done various heavy engineering projects like power plant at rasa laffan C IWPP for hyundai (EPC), qatar fertilizer company (QAFCO) for hyundai at um-saeed, Doha north sewage water treatment for Keppel at umm salal ali, New Doha port project for middle east dredging company (MEDCO) at mesaieed, Heavy steel structural work for Qatalum, Accommodation and office facility for Amwaj catering services at dukhan (That the work has been done by QP procedure (Qatar Petroleum company) as well as we have doing maintenance for Qatar national bank, primary health centre & barwa real estate etc... Note: Our ongoing project Is, Substation - Phase 12 for Siemens/ Kahramaa at al thumamah, Heavy engineering project - IWPP for Samsung C&T at Umm Al Houl – Wakra (Doha) Execution of Architectural finishing work- Red Line – Metro work ASAD SOMAR DÉCOR CONTRACTING,MANAM-BAHRAIN
Purchase Officer
04 Jun 2007 – 5 Feb 2009
Construction,Building,Maintenance,,BuildingRepair,Refrigeration,AirCondition,Plumbing,Drainage,MaintenanceWork Gypsum work
BUROOJ TELEPHONE CABIN SERVICES– BAHRAIN
Shop Manager
2 7Nov 2005 – 02 Jun 2007
TRISTAR GLOBAL INFRASTRUCTURE PVT Limited
BANGALORE - INDIA
Purchase Officer
01 Jan 2004 – 31 Aug 2005
Real Estate Developers, Residential Builders, Commercial Builder And road work’s MARWA TRADING WHOLESALE DEALER In BANGALORE-
INDIA
Computer Data Entry Operator
08 Apr 2002 – 28 Nov 2003
Application page fill on the computer, Application page scanning in the system, Application page filling etc.. AREAS OF EXPERTISE
Procurement
Expert in planning, forecasting, budgeting, analyzing, and taking approvals for procurement. Benchmarking performance of the Supply Chain & pricing. Reviewing all contracts/agreements to achieve ‘best price/best quality’ purchasing. Identification of vendors, perform vendor audits, vendor evaluations, commercial grade surveys and source verifications. Act as negotiator between vendors/suppliers on project procurement contracts, stay informed on all new developments relative to available resources and make recommendations designed to reduce costs. Material supply solutions, Supplier relation and Contracts management. Making recommendations & advising senior management on all purchasing issues. Oversee daily work activities of Buyer, Storekeeper, and Purchase Assistant and Logistics officer. Report on procurement activity and commitment. Generation of report related to stock nonmoving and the variance against actuals.
Efficient management of requests, monitor and maintain time frame of purchase orders based on requisition through effective sourcing of materials.
Preparation of reports with statistical analysis particularly on movable and non-movable items, materials procured on a monthly basis including cost and quantity.
Determine the priorities, goals and objectives of work functions assigned. Materials Planning
In coordination with the project department, decide minimum stock levels (MSL) for stock inventory. MSL are deciding based on the average consumption in previous months, periods and delivery lead time of the specific product. Place orders when the stock reaches to reorder level (ROL). ROL will be decided depends of the specific products size, frequency of movement, cost and importance.
Maintain minimum raw materials, consumables and spares for the operational requirements to avoid unexpected stock outs. Forecast inventory requirements, assessed risks and significantly reducing transportation costs, carrying costs, capital investment in inventory, and inventory management costs. Identify the critical spares and plan accordingly to stock inventory. Identify the non movable items and make a cost effective provision to rearrange the space and inventory levels. The materials planner requisitions resources through the purchasing department and monitors scheduled deliveries from vendors. A planner expedites materials from vendors when there are delays in delivery. The duty of a materials planner also includes continually working to improve delivery times, cost and quality of materials from vendors.
Review contracts and agreements during the various stages of the mobilization. Notify subcontractors formally if issues or special circumstances and or where breaches of contract take place or termination requires.
Provide a professional approach to facilities management subcontracts and vendor allocations. Effective in meeting customer requirements, monitor deliveries are delivered timely and securely. Update and maintain subcontract register highlighting payment conditions and recent changes made on the contracts Managing subcontract invoices based the operational acceptance of performance on site. Capacity to deal with various situations, giving decisions on critical issues and concerns and accepting accountability in all aspects of the administration.
Logistics & Supply chain
Channelize service and processes to support the core business activities of the organization. Design innovative solutions to difficult problems, manage contractors and be on call for emergencies. Handle multiple internal and externally sponsored projects and daily activities, manage to and meet deadlines, develop and track plans on how to accomplish departmental KPI’s and distribution goals. Monitoring the service requests and actions on it. Arrangement of replacement vehicles in coordination with service providers. Oversee facilities upkeep and daily work activities to ensure smooth running of company procurement. Managing and training staff in the operation of logistics, procurement, warehousing & material systems. Coordinated and evaluated integrated logistics activities which includes procurement equipment, supplies, services, transportation, control of tools & equipment.
Schedule critical materials, identification and disposal of surplus, standardization, performance measures to assist in ensuring that reasonable yet stretched targets achieved accurately. Identify, develop and implement effective sourcing strategies to business plans. Coordinate efficiently with projects team for the upcoming projects, schedule and plan future requirements. WORK PROFILE
Senior Purchase Officer – CLASSICAL PALACE, DOHA – QATAR Ensures delivery of approved materials requests/purchase orders for materials, supplies and services at best value and within company established quality standards.
Sees to it that requisitions are processed in accordance with established company policies and control procedures
Coordinate with Storekeeper in order to ensure availability of critical stock items Analyze and negotiate purchasing contracts within the budget subject to the approval of Line Manager Develops and maintains adequate sources of supply in accordance with the company’s requirements, specifications and standards
Obtaining in information regarding current developments or trends in buying/purchasing methods, prices, product changes and technical specifications, supply situation and laws and regulations affecting purchasing and delivery of items procured by the company.
Maintains close follow up and liaison with suppliers in accordance with established procedures to assure timely delivery of materials, supplies and services.
Sees to it that purchasing records are properly maintained Administrative Assistant – ON AND ON BATTERRIES PALAKKAD,KERALA – INDIA On and On Batterries is a Kerala based manufacturing batteries company, where I am reporting to the Administration My main responsibilities as an Administrative Assistant in this organization are to assist my managers in General Administration HR and clerical support managers.
Maintain electronic and Hard copy filling system
Assist in resolving any administrative problems
answer calls from client regarding their inquiries prepare and modify documents includingcorrespondence,reports,memos and emails Schedule and co-ordinate meetings, appointments and travel arrangements for Managers and Staffs Manage workflow by assigning task to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
Implement and monitor programs as directed by management, and see the programs through to completion Providing real-time scheduling support by booking appointments and preventing conflicts. Answering employee questions
Providing clerical and administrative support to Human Resources executives Assisting with day to day operations of the HR functions and duties Compiling and update employee records (Hard and Soft copies) Purchase Co-ordinator – COMOQATAR W.L.L, Doha - Qatar
Oversee the purchase of spares, consumables and capital equipment within the approved budgeted cost. Guided process improvement for the documentation/data entry department, resulting in elimination of redundant activities. Conducted physical inventory of materials in different site locations and managed to reduce the surplus stock level by doing effective utilization of transfers and controlled purchases. Mobilization of subcontractors and contract agreements. Prepared responses to RFQ’s. Negotiated contracts with outsourced suppliers and vendors. Controlling and monitoring of tools and equipment through proper documentation of transfers and identify the available locations which results to time saving on mobilization, redistribution of equipment and better usage. Generating monthly reports of stock and purchases for analyzing the spending on contracts and to control the spending volumes.
Redistribution of reports to the management and respective other project areas for analysis and to change purchase & stock plans accordingly.
Close coordination with site for the urgent requirements and necessary actions on subcontracts. Acted as liaison between Call Center Executives, Site Supervisors and with suppliers on material delivery. Prepared and submitted material estimates for clients / consultants approval. Sourced qualified or alternate suppliers to provide materials needed in the project site. Negotiated with suppliers & subcontractors for better credit facility and reduced daily cash flow. Monitored cost variations on jobs undertaken for each contract. Followed up with accounts department for supplier & subcontractors invoices and payments.
Generated and submitted monthly purchase reports to various departments as per the requirement. Managed inventories, generating reports and trained store personnel with key objectives. Check and ensure that all approved and authorized purchase orders are timely forwarded (faxed or delivered) to the concerned vendors.
Purchase Officer - Asad Somar Décor Contracting - Manama, Bahrain. Controlling the purchase and supply of all procured items & services. Managing, developing & improving the purchasing team. Establishing terms, pricing, quality requirements, delivery, and contract agreements. Preparing & processing requisitions, purchase orders & invoices of purchases to accounts. Following up on procurement activities through negotiation from local/international suppliers, controlling spending volume, competitive bidding and developing sourcing alternatives. Conducting supplier and subcontractor assessment. Evaluating based on product quality, service after purchases, availability, delivery time and cost.
Negotiating credit facility with new suppliers and checking price variations based on market fluctuations. Maintaining records of suppliers, subcontracts agreements, goods ordered and received. Managing vendor relationships and building effective supply chain partnerships. Checking the condition of purchased goods & services to ensure that they are up to required standards. Shop Manager – Burooj Telephone Cabin Services - Manama, Bahrain. Purchase Officer - Tristar Global Infrastructure PVT Limited In Bangalore- INDIA Checking the condition of purchased goods & services to ensure that they are up to required standards Negotiate prices and obtain best prices for all items from local and overseas suppliers Review stock position for regular items with the store keeper on a monthly basis and generate Purchase orders on a timely basis
Generate PO for local purchase and Import contract for overseas purchase and follow-up with suppliers for timely deliver Co-ordinate with suppliers for samples and get samples approved by QC Select best price quotations, ensure best quality for all received orders upon order allocation confirmation Data Entry Operator - Marwa Trading Wholesale dealer In Bangalore - INDIA. Application page fill on the computer, Application page scanning in the system, Application page filling etc PERSONAL DETAILS
Nationality : Indian
Date of Birth : 15th December 1979
Marital Status : Married
Availability
Visa Status
:
:
Immediately
Business Visa
Driving License : Qatar & India
Languages : English, Hindi, Urdu,Kannada,Malayalam & Tamil REFERENCE
Furnished promptly upon request
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