Administrative Assistant Accounts Payable

MARYANN SCELIA

*** *********** ******, **** * Stamford, CT 06902

203-***-**** ***********@*******.***

Accounting Administrative Assistant

Accounts Payable Accounts Receivable Bookkeeping

Accounting Administrative Assistant with 20+ years experience handling administrative and accounting duties for company management. In-depth experience handling day-to-day office tasks, communications and accounting activities. Highly skilled grasping new challenges and ideas. Very capable acting as support for accounting department. Collaborate closely with internal and external stakeholders. Accomplished in mathematics, time management and typing. Detail oriented, works well independently and as team member. Excellent written and oral communication skills. Able to work in fast-paced environment, under intense pressure. Outstanding customer service and telephone abilities.

Areas of Expertise

Microsoft Office Suite

Timberline 14.16.0

DockMaster 8.3.2.2

PayChex

ADP

Bookkeeping

Schedule Management

Office Management

Budget

Professional Experience

THE GATESIDE GROUP LP, Harrison, NY 1986-Present

Real Estate management firm comprised of commercial properties, 600 slip marina and boat repair dealership.

Accounting and Administrative Assistant

Analyze, post and pay invoices for four companies: commercial real estate, property management, marina and boat repair facility.

Process $150,000.00 +/- in accounts payable monthly, as well as online payments to vendors.

Coordinate annual medical enrollment and monthly maintenance, including enrollments and opt-outs.

Monitor utility bills for issues, found leaks needing repair saving the company thousands if not detected and repaired.

Set up online payments to various vendors.

Monitor daily bank transactions online.

Process petty cash transactions, determine which entity to charge and distribute funds from.

Sort, review and deliver daily mail.

Manage heavy volume of e-mail correspondence to customers, vendors and staff.

Prepare weekly financial reports, post journal entries and analyze preliminary general ledger activity including checking general ledger for missed or incorrectly coded entries.

Prepare payroll for 25 regular employees plus 15 seasonal employees.

Manage paperwork on new hired and rehired employees. Submit to PayChex, our payroll processor.

Assist with application of payments to marina customer accounts for a 600 boat-slip marina.

Process payments to DockMaster system from copies given, maintains AR, notify manager of outstanding customers and handle calls from boaters, as required.

Run monthly trial rent reports, check for accuracy and changes to rent, submit to controller for review, generate rent bills, email and mail hard copy to tenants.

Post electric entries to Timberline, run invoices, email and mail out hard copy to tenants.

Collect and deposit payments from tenants and occasional boaters, follow-up if tenant delinquent.

Handle tenant and boaters complaints.

Prepare Fed Ex documents for shipment.

Copy and scan documents as required.

Prepare correspondence and envelopes for Controller and Owner.

Order office supplies as required.

Check copier, printers, postage machine and shredder for proper maintenance.

Supervise and coordinate surprise office birthday celebrations.

Prepare 1099 documents at year end.

Maintained company benefits – enrollments and terminations for health, life and disability policies.

Assist Secretary to CEO as needed.

MATTHEW J. WARSHAUER, Hawthorne, NY 1985-1986

Architectural firm

Accounts Payable Clerk

Posted and paid invoices, processed petty cash, and maintained inventory controls and purchasing functions

Worked directly with ADP to process and distribute payroll checks

Coordinated employee files, insurance reports and claims

Reorganized procedures within a busy office

Prepared general correspondence

TRIBORO QUILT MANUFACTURING CO., White Plains, NY 1982-1985

Manufacturer of children’s sleep wear

Accounts Payable Clerk

Expedited invoice payments for parent company and subsidiaries

Handled accounting procedures, including posting to general ledger, weekly financial reports and petty cash disbursements

Prepared and distributed vendor correspondence

ROBERT JACOBSON PHARMACY, Yonkers, NY 1979-1982

Pharmaceutical and medical supply company

Office Assistant

Assisted the bookkeeper with the billing and mailing out of invoices to the customers and Medicare

Handled copying and filing documents as required

Assisted pharmacists and customers when needed

Filled in at the front of the pharmacy when needed

Education

Associate in Occupational Studies, Accounting and Business Administration

Westchester Business Institute, White Plains, NY

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