Accounts Payable Customer Service

Ashia S. McBride

Glassboro, NJ *****

856-***-**** (Cell phone)

ac5t3c@r.postjobfree.com

Education

Bachelor of Science, Business Administration Rowan University, Glassboro, NJ December 2002

Specialization, Management

3.1 GPA, Dean’s List

Associate of Arts, Business Administration Fairleigh Dickinson University, Teaneck, NJ May 1999

3.8 GPA, Dean’s List, Traditional Age Award, Honors

Computer Experience

Microsoft Word, Excel, Outlook, & Power Point, Adobe Acrobat 11, Oracle Cloud Application, QuickBase, Concur, Deltek Cost Point 6 & 7, OnBase Client 12.0.3, Docs 4 Deltek, ScanSnap ix500, One Note 2016, Skype for Business 2016, Unanet, Command & Control Systems & Software Portal, Photo Studio 5, Visual Account Mate, Sage Pro, Control Center 3, Management Computer Systems.

Work Experience

Purchasing Specialist Robert Half, Camden, NJ November 2017- Present

Assign Purchase Order numbers for completed PO forms with approvals, save, print, and file.

Send PO orders to vendors, log on Excel spreadsheet, and file.

Set up new vendors and update vendor information in the system.

Complete credit applications and place orders on vendor websites.

Enter IT quotes in system, create PO, save, and print.

Audit expense reports to be processed for payment.

Print FedEx Labels for shipping packages.

Accounts Payable Coordinator/Analyst Kforce, Marlton, NJ May 2016- March 2017

Performed high volume Accounts Payable duties in a fast paced environment.

Worked with both internally and externally to resolve invoicing issues with business personnel and vendors.

Indexed invoices from the AP Indexing Queue, Assigned 1st Approver, Routed to Buyer or Requestor/Receiver, Launched GL Coding & Released for Approval.

Monitored the Items Returned to AP, Unbalanced Vouchers, AP Final Review, Hold, Approvals Admin, and Rejected Queues.

Entered AP/PO Vouchers, printed voucher edit reports, approved vouchers, & sent approved voucher list reports to be posted.

Peer validated other processors AP Final Review Queues for accuracy.

Verified remit to addresses and updated if needed by sending a request to Vendor Setup.

Verified invoices on statements for payment status.

Monitored e-mails and voice messages and responded in a timely manner for all questions and payment inquiries.

Monitored mailbox for invoices to be approved, coded, and processed for payment.

Printed invoices from mailbox after receiving approvals and coding from Program Managers and Business Analysts.

Filed posted invoices, selected invoices to pay on edit voucher payment status & verified wire, ACH/EFT, or live check pay methods.

Sent Prepayment Edit & EFT Pre-Transfer Edit reports to AP manager for approval.

Processed live checks, ACH/EFT upload & wires in USD & foreign currencies, sent to the bank, printed live checks, EFT advices, & non-negotiables.

Ran checks through the sealer machine and postage meter machine to be mailed to vendors.

Matched ACH/EFT advices & non-negotiable with voucher packages and filed the voucher packages.

Completed accrual spreadsheet to be sent out to all Business Analysts at month-end.

Opened the Accounts Payable department mail and distributed by various companies.

Ashia McBride

2 of 2

Accounts Payable Specialist Engility Corporation, Mt. Laurel, NJ April 2013- February 2016

Printed expense vouchers and attachments for assigned employees.

Verified receipts, project numbers were within period of performance, and expense voucher reports.

Audited and approved expense vouchers daily to be processed for payment.

Interacted with employees and management personnel to resolve problems as needed.

Looked up Per Diem Rates on U.S. General Services Administration website and Currency Conversions on Oanda website.

Processed paper expense reports, accounts payable vouchers, and purchase order vouchers for payment.

Printed purchase orders to match with invoices, scanned, and e-mailed invoices for approvals to be processed for payment.

Accounts Payable Specialist Aerotek Professional Services, Cherry Hill, NJ August 2012 – April 2013

Verified Travel Authorization Requests with Business Expense Reports daily.

Processed and ran voucher edit reports daily.

Assisted with opening mail and assisted with the check run as needed.

Accounts Payable Clerk B & G Foods, Inc., Williamstown, NJ November 2010 – January 2011

Filed purchase orders, packing slips, and receipts until invoices were received.

Matched purchase orders, packing slips, and receipts with invoices.

Distributed invoices for management approval signatures.

Printed, copied, scanned, faxed, and mailed approved invoices to corporate office to be processed for payment.

Accounts Payable/Scale House Clerk Violet Packing, LLC, Williamstown, NJ August 2005 – November 2010

Entered vendor information and invoices in the systems by vendor numbers.

Ran cash requirement reports for approval on checks to be processed according to due dates.

Filed paid invoices with the check stubs attached and mailed checks to vendors.

Processed credit card payments and ran daily credit card settlement reports.

Filed all paperwork for marketing programs and food shows.

Recorded and typed staff meeting minutes and managed company calendar.

Ran sales reports for sales management and salespeople.

Completed top managers expense reports weekly.

Invoiced all farmers for tomato seeds and distributed tomato processing disease forecast reports.

Weighed all loads of tomatoes in and out and calculated payments for farmers.

Weighed in and out all trucks of shipment of corn oil, fuel oil, salt, and caustic.

Recorded all trucks of shipments and had driver sign log book.

Marketing Assistant Pace Target brokerage inc., Williamstown, NJ February 2004-November 2004

Handled the Management Computer Systems order processing system and Electronic Data Interchange orders.

Processed all orders, sample requests, changes, and product complaints.

Entered new product information in the system.

Processed and entered invoices for customer service orders.

Answered customer service related telephone calls.

Maintained up-to-date Kosher and Insurance Certificates for company files.

Provided price lists and holiday catalogs with product specifications for vendors.

Provided bulletins and flyers to mail to customers with samples of product.

Prepared mailings and handled mail postage machine.

Maintained vendor information in price books for staff and processed new information.

Filed, faxed, copied, typed, scanned, and printed information for marketing manager.

Maintained logbook for carrier pick-ups and deliveries.

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