Resume

Sign in

Office Manager / Executive Assistant

Location:
Giza, Giza Governorate, Egypt
Salary:
25000 EGP
Posted:
June 11, 2018

Contact this candidate

Resume:

Nadia Roubin’s C.V.

* * * * *

Objective

A highly organized Executive / Personal Assistant with 20 years of experience in office management providing thorough and skilful administration support to senior executives & directors

Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.

An independent and self-motivated professional and able to grow positive relationships with clients and colleagues at all organizational levels. Personal Data

Name: Nadia Farouk Roubin Ghattas

Address: Bldg. 8, Sector 10, Zahraa Maadi Buildings, Zahraa Maadi, Cairo - Egypt Mobile: +201**-*******

E-Mail: ac5t1v@r.postjobfree.com

Date of Birth: 07th January 1978

Place of Birth: Alexandria, Egypt

Nationality: Egyptian

Marital Status: Married

Education, Training and Certificates

a. Education:

2016 – 2017 American University in Cairo

Professional Postgraduate Diploma in Executive Management 1995 – 2001 Faculty of Commerce – Alexandria University Major: Accounting – Grade: Fair

1982 – 1995 Deutsche Schule Der Borromaerinnen (German School), Alexandria – Egypt b. Certificates:

- Handelsdipolom (Commercial Diploma from DSB)

- Fremdsprachsekretaerinnen Diploma from DAHK (Foreign Language Secretaries Certificate from German-Arab of Industry & Commerce)

- Sprachdiplom (German Language Certificate)

- Toeic

c. Training:

6 Weeks Training at the following companies starting from (during the years 1993 – 1995):

- Dekheila Chemicals Co.

- Mohandes Bank

- Danzas

- Egytrans

- DSL

- Zahran

3 months training at Orient Transport (Kuehne & Nagel Co.) Nadia Roubin’s C.V.

2 P a g e

Career History

March 2017 up to date

Office Manager to the Chairwoman & Creative Director Jewellery of Egypt (Azza Fahmy)

Follow-up of the company's operations and completion of the tasks entrusted on behalf of the Chairwoman according to the assigned instructions.

Perform various administrative operations on behalf of the Chairwoman, such as receiving and organizing correspondence, receiving and making telephone calls, writing drafts of letters, reports and presentations.

Transcribes dictation, and composes & prepares confidential correspondence, reports, and other complex documents.

Support the Chairwoman in providing the required data, whether in the form of reports or other.

Manage the Chairwoman calendar and ensures accurate scheduling of appointments.

Organize and attend meetings and ensure that the Chairwoman is well prepared for meetings.

Prepare meeting briefs, presentations; excel sheets and minutes of meetings.

Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handle confidential and non-routine information and explains policies when necessary.

Oversee and supervise the administrative assistant(s) and secretary in the Chairwoman’s office to fulfill their job responsibilities and assignments efficiently & effectively.

Oversee & supervise all office administrative requirements, procedures, filing, documentation

(letters, memos, correspondence, agendas, notes and minutes of meetings), data entry, facilities and office equipment.

Oversee the coordination of travel arrangements and scheduling appointments for the Chairwoman.

Oversee & supervise petty cash (business & personal)

Follow through on all pending issues related to the Chairwomen’s affairs.

Perform other responsibilities and tasks as directed by the Chairwoman April 2016 up to January 2017

Office Manager to the Board of Directors

ATCO Pharma for Pharmaceutical Industries

Coordinate between the Board of Directors and the different departments

Prepare correspondences for Board of Directors & respond independently when needed

Manage the daily calendar for Chairman & Vice President and coordinate scheduled appointments

Ensure distributions of necessary documents to the concerned persons.

Screen incoming calls & correspondence and responds independently when possible

Prepare confidential correspondence & reports

Prepare and attend meetings, take minutes of meetings and follow up the action plan

Follow up monthly reports issued by each department and handle these reports according to the Board of Director’s vision.

Arrange flight tickets, hotel accommodations and visas for Board of Directors, staff & visitors.

Perform any other assignment by the Board of Directors. August 2012 – December 2015

Sales & Service Assistant

Evonik Limited Egypt – BU: Feed Additives

Conduct marketing research & market analysis

Assist in recording of sales target, volume allocation, etc.

Order & Contract Management

Order Processing & Follow up

Nadia Roubin’s C.V.

3 P a g e

Sales Support

Provide administrative & organizational support for the local team office

Additional task for timely limited projects after coordinating with the responsible sales manager January 2009 – August 2012

Office Manager

HWP Cairo Planning & Engineering Consultant Ltd.

Maintain administrative, financial, accounting and personnel services in order to assure smooth operations.

Responsible for preparing financial statements

Forecast and develop monthly and annual budget for company expenses

Analyze projects expenses

Develop financial reports to General Management & Project Management

Establish and maintain cash controls

Prepare balance sheets and monthly financial statements

Prepare and reconcile bank statements

Issue and follow up of invoices

Liaise with accounting consultancy to review end of year financial statement

Control office equipment purchases

Supervise the administrative staff

Manage office correspondence, clients directories & filing system

Manage human resources procedures (employee files, leave balance, salary reports) January 2008 – December 2008

Office Manager to CEO

Bavaria Egypt, S.A.E.

Job Duties:

Maintain & establish an updated filing system and database

Prepare correspondence for Chairman & responding independently when needed

Manage the daily calendar for Chairman and coordinating scheduled appointments

Ensure distributions of necessary documents to the concerned persons.

Screen incoming calls & correspondence and responds independently when possible

Prepare confidential correspondence & reports

Manage the purchase of new machines for the factory renovation. Correspondence with overseas suppliers (offer request, receiving and evaluating technical & financial offers, making the order), follow up shipments and effect the payments. Prepare for the machines installation and arrange for technical training for the factory engineers and workers.

Arrange details for travel plans, routes, and gather need for travel-related meetings. October 2004 - December 2007

Sales Assistant

Evonik Degussa Cairo Regional Office (Degussa Trading Egypt) – BU: Feed Additives Job Duties:

Order processing (issuing proforma invoice, follow up payments and shipments, receive & process the customers’ complaints)

Organize and coordinate logistics for events, workshops & seminars

Prepare reports & market research

Arrange flight tickets, hotel accommodations and visas for staff & visitors.

Secretarial Works

July 2003 – October 2004

Executive Assistant to the MD and Finance & Administration Manager Master Builders Technologies – Egypt

Job Duties:

Process Overseas Orders (Issuing proforma invoices, follow up payments & shipment documents) Nadia Roubin’s C.V.

4 P a g e

Prepare costing sheets for finished products

Enter new codes for finished products, raw & packaging materials

Enter production data to the system

Review data entry

Arrange flight tickets, hotel accommodations and visas for staff & visitors.

Secretarial works

June 1998 – June 2003

Office Manager

GENCO Geotechnical Engineering Contractor Ltd. (Keller) Job Duties:

Collect data for the projects’ sites and prepare daily, weekly & monthly reports

Prepare budget sheet for forthcoming projects

Responsible for organizing meetings & seminars

Arrange flight tickets, hotel accommodations and visas for staff & visitors.

Secretarial works

December 1995 – June 1998

Executive Secretary to the Operations Director

Fine Foods Group – Unilever

Job Duties:

Prepare monthly production reports

Prepare cost estimation sheets for forthcoming projects

Arrange meetings & seminars

Arrange flight tickets, hotel accommodations and visas for staff & visitors.

Take minutes of meeting of the Working Capital Committee

Work with R&D Department and Planning & Purchasing Dept.

Arrange master files for the finished products.

Secretarial Works

Skills & Qualifications

a. Language:

- Arabic (mother tongue) - German

- English - French

b. Translation:

- English / Arabic & vice versa

- German / Arabic & vice versa

c. Typing:

- English - Arabic - German

d. PC Literature:

- WinWord - Access

- Excel - Outlook Express

- Power Point - Lotus Notes



Contact this candidate