Personal Assistant

ELAINE CHUA

Address: Block *** Tampines St ** #**-52 S520448

Mobile: 9092 3816

Email: ************@*****.***

OBJECTIVE

Seeking a position as an Executive Assistant in an established company. PROFILE STATEMENT

Over 10 years secretarial experience in a fast-paced work environment. A strong administrative background coupled with excellent computer skills facilitates the provision of complete secretarial support. A self motivated worker who is able to communicate effectively at all levels. WORK EXPERIENCES

Personal Assistant to Managing Director, SPH Magazines Pte Ltd Oct 2006 – Mar 2018

• Handle the full spectrum of secretarial and administrative support to the Director and sales team

• Coordinate and schedule meetings with internal and external stakeholders, booking of conference rooms and resources

• Acting as a key liaison point between internal and external parties and maintaining good communications

• Manage the calendar of Director and travel arrangements

• Booking of air tickets, accommodation and application of visa

• Processing of entertainment claims and overseas travel expenses

• Responding to emails and calls on behalf of Director

• Planning and coordinating of corporate lunches and dinners, marketing events and department parties

• Control and manage the F&B barter account

• Prepare presentation materials and slides for board meeting

• Taking of minutes for sales meeting

• Organize and maintain efficient filing system

• Managing office and pantry supplies

• Liaising with vendors on the maintenance of office premises

• Processing of invoices

Editorial Assistant, Mediacorp Pte Ltd

Jul 1996 - Oct 2006

• Provide secretarial support to the Editor-in-chief and administrative support to the 8 Days editorial team

• Booking of air tickets, accommodation and application of visa for the team

• Processing of entertainment claims and overseas travel expenses

• Liaise with local and overseas syndications for the purchase of articles and pictures, contact agencies concerned and help negotiate for better rates

• Handles the Cityguide and Food listing pages for 8 Days, contact various organisers for event information

• Work closely with the art team to ensure that the TV listings pages are properly cut to fit the layout

• Maintaining the photo library and filing system

• Processing of invoices

Public Relations Bank Assistant, POSB Bank

Mar 1994 - Feb 1996

• Provide secretarial support to the Head of Public Relations Department and administrative support to the PR team

• Assist with PR events and handle customer feedback and the Chinese translation work

• Involved with the production of the Annual Reports and the monthly in- house newsletter

• Work closely with the editorial team to develop the layout for the newsletter

• Responsible for the graphics created for the Bank's electronic facilities and in-house publicity collaterals such as posters and pamphlets

• Coordinate production of corporate videos

Public Relations Bank Assistant, Keppel Bank

Jan 1993 - Feb 1994

• Provide secretarial support to the PR Manager and administrative support to the PR team

• Assist with PR events and handle customer feedback

• Involved with the production of the Annual Reports and corporate videos EDUCATION

Nanyang Academy of Fine Arts

1994 - 1995

Certificate in Graphic Design

Anderson Junior College

1991 - 1992

GCE ‘A’ Levels, Management of Business, Economics and Principle of Accounting

St Anthony’s Convent Secondary

1987 -1990

GCE ‘O’ Levels

Canossa Convent Primary

1981 - 1986

PSLE

TECHNICAL SKILLS

• MS Word

• Excel

• PowerPoint

• InDesign

CORE COMPETENCIES

• organizational and planning skills

• communication skills

• data collection and management

• attention to detail

• problem analysis

• initiative

• confidentiality

TESTIMONIALS

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